Accounts Payable Specialist na None

Job Summary

The Accounts Payable Specialist is responsible for overseeing the entire accounts payable process, ensuring that all invoices are processed, verified, and paid accurately and on time. This role involves managing invoice receipt, payment authorization, and vendor record maintenance while adhering to company policies and procedures. The Specialist will play a key role in maintaining financial accuracy and supporting efficient operations within the accounts payable function.

Essential Duties and Responsibilities

Reasonable accommodations or workable solutions may be made to enable individuals with disabilities to perform essential functions.

• Process incoming invoices, verifying receipts, and obtaining authorization for payment.
• Prepare and perform check runs, electronic transfers, and payments.
• Maintain historical records by filing documents.
• Maintain vendor files, updating details as necessary (e.g., change of address, method of payment).
• Review, verify, and process employee expense reports, ensuring compliance with company policies and accurate coding of expenses for timely reimbursement.
• Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
• Verify and reconcile transactions such as vendor statements and inter-company transactions.
• Facilitate payment of invoices due by sending bill reminders and contacting clients.
• Generate reports detailing accounts payables status.
• Understand and maintain a high level of service to ensure timely payments.

Supervisory Responsibility

• None

Qualifications and Education Requirements

• Associate degree in Accounting, Finance, or a relevant field; or equivalent experience.
• Proven experience as an Accounts Payable Specialist, Accounts Payable Clerk, or in a similar role.
• Advanced Microsoft Excel skills.
• Proficiency in accounting software and systems.
• Excellent attention to detail, accuracy, and ability to multi-task effectively.
• Strong organizational and time management skills.
• Good communication and interpersonal skills for interacting with vendors and internal departments.

Preferred Skills

• Bachelors degree in finance, accounting or relevant field.
• Strong knowledge of accounts payable processes and general accounting procedures.
• Knowledge of MS Dynamics, and ADP software preferred.

Work Environment

This job primarily operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands or fingers, handle or feel; and reach with hands and arms. The employee is occasionally required to sit; climb or balance, and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.