Office Administrator na City of Altamonte Springs, FL

About the Department

Oversee and perform administrative duties to support daily operations and programs, facility reservations, community events, and staff operations for the Department.

Position Duties

• Manage the daily operations of all support staff services associated with the Department, including but not limited to, the coordination of reservations and scheduling of recreation facilities and amenities, administrative support to staff and the management of computer programs and websites.   
• Supervise, assign, train and develop support staff (Staff Assistants and Civic Center Workers).
• Complete performance appraisals with personnel, initiating discipline or encouraging positive action when necessary. 
• Manage, update and monitor the Department websites to ensure up to date and accurate information. 
• Assist with the management of the procurement process for the Department. 
• Maintain an inventory of general office supplies for the Department.
• Track and monitor the collection of appropriate facility and participant user fees.
• Assist with planning, promoting and implementing of recreation programs and community events. 
• Responsible for overseeing the maintenance and administration of the Department’s CivicRec computer program. 
• Prepare correspondences/memorandums, databases, spreadsheets and reports as assigned.  
• Assist with the preparation and submittal of Department payroll records.
• Provide and submit annual budget recommendations for the Department.  
• Administer volunteer background checks using LiveScan fingerprint equipment.
• Administer the facilities’ IS needs, including but not limited to, telephone and computer services. 
• Research and recommend new ideas for continued growth and to enhance existing recreation programs, community events and support staff services. 
• Operate City vehicle for transportation of materials, personnel and participants.
• Act as a department representative and uphold a well-rounded knowledge of daily operations. 
• Exercise tact and administrative judgment. Have good oral and written communication skills. 
• Complete required trainings as specified within the City’s Comprehensive Emergency Management Plan.
• In the event of an emergency, all employees are considered essential and may be required to perform duties outside of their normal job description.
• Assist with Department of Leisure Services’ projects as assigned.
• Drive to and from various city work sites. Perform additional duties as assigned. Be available for emergency call-outs.

Minimum Qualifications

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in Leisure Services or closely related field or four (4) years of equivalent combination of education and experience in recreation, administration or communication. 
• Three (3) years of experience in a professional or educational environment to include experience in Microsoft Word, Excel, PowerPoint, Internet search engines, and email communication.
• Supervisory Experience.
• Must be able to work various hours to include evenings and weekends. 
• Valid driver license. Must be obtained within thirty (30) days of employment.

• Administration or Public Relations experience in a profit or nonprofit environment.  
• Professional work experience with preparation of promotional materials. 
• Professional work experience with recreation software programs or websites. 
• Accounting or budgeting experience
• Professional work experience with social media platforms.
• Willingness to adopt AI and emerging technologies.