| Job Summary |
| Assists the Director of Student Services by providing administrative/secretarial support as outlined in the Stronger Connections Subgrant. Exercises independent judgment in performing activities such as scheduling activities, administering support for the Subgrant. Reports to the Director of Student Services. |
| Essential Job Functions |
- Maintains an accurate and up-to-date database on services provided to students identified in the Stronger Connections program.
- Demonstrates the ability to compile and submit accurate reports as required by the Stronger Connections Subgrant, and does so in a timely manner.
- Establishes and maintains accurate and up-to-date files and records throughout the Stronger Connections Subgrant (June 30, 2026).
- Effectively schedules and coordinates meetings with stakeholders within the district and with community partners.
- Demonstrates the ability to compose letters and memoranda, verbal direction or from knowledge of school district policies or procedures.
- Develops, analyzes and/or maintains various records, reports, graphs, charts, forms, spreadsheets and/or databases using a variety of automated software applications.
- Provides secretarial support by performing such duties as answering, screening and directing telephone calls; screening incoming mail; typing; developing and maintaining a central filing system; directing visitors; scheduling meetings; taking minutes, etc.
- Responds to complaints and inquiries of routine and non-routine nature, or refers them to appropriate persons and/or departments as needed.
- Provides responsible administrative support in such areas as compiling data, analyzing data, and preparing related statistical reports; compiles and maintains various record keeping systems including maintaining records of a confidential nature such as student information.
- Maintains or assists in maintaining accounting books for subgrant; processes purchase orders and invoices; maintains accurate records of expenditures and balances; performs reconciliations, etc.
- Manages various non-routine special projects as assigned.
- Interacts with various community partners, district administrators and staff, students, parents, etc. regarding the Stronger Connections Program.
- Operates general office equipment such as a computer, printer, copier, calculator, facsimile machine, telephone system, etc.
- Willingly performs other related duties as assigned or requested.
- Performs other related duties as assigned or requested by the Superintendent of Schools.
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| Education and Experience: |
- Associate’s degree in secretarial science with administrative support experience; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities.
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| Knowledge: |
- Thorough knowledge of departmental policies, procedures, and operations.
- Thorough knowledge of the principles of office management and of modern office procedures, systems and equipment such as typewriters, calculators, and word processors.
- Knowledge of the records and reports which must be prepared and maintained.
- Strong knowledge of word processing, e-mail, spreadsheets, electronic file management, the internet, and reporting and presentation software.
- Knowledge in maintaining confidentiality of information of a sensitive and confidential nature.
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| Skills/Effort: |
- Ability to analyze varied functions, processes and tasks for the preparation of varied and complex records and reports.
- Ability to maintain high standards of accuracy in exercising duties.
- Ability to anticipate work to be completed and initiate proper and acceptable direction for completion of work with little to no supervision and instruction.
- Ability to work independently on responsible and confidential assignments and secretarial tasks.
- Ability to type clear copy at the minimum required rate.
- Skill in the use of general office equipment such as calculators, word processors, computers, switchboards, etc.
- Ability to create electronic reports and presentations, use the internet efficiently, communicate electronically via e-mail, and manage electronic data and files in an organized manner.
- Ability to make arithmetical computation and tabulations with speed and accuracy.
- Excellent verbal communication, organization, time management and telephone skills
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| Working Conditions: |
- Conducts duties in an office environment with no significant exposure to environmental conditions.
- Requires ability to work under a degree of stress related to duties that required constant attention, and meeting deadlines.
- Physical demands are restricted to office work requiring the lifting/moving of items weighing up to 50 pounds.
- Routine local travel is required; no overnight travel is required. Job requires the operation of standard office equipment.
- Nature of job requires frequent use of a computer and monitor for long durations.
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| Disclaimer Statement |
| This job description is not intended as a complete listing of job duties. The incumbent is responsible for the performance of other related duties as assigned/required. |
