Administrative Specialist Human Resources na Temple University

%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22color:red;font-size:16.0pt;%22%3E%3Cstrong%3EAdministrative Specialist Human Resources%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22color:red;font-size:16.0pt;%22%3E%3Cstrong%3ETemple University%27s Human Resources Department is searching for an Administrative Specialist!%3C/strong%3E%3Cspan style=%22letter-spacing:-.2pt;%22%3E%3Cstrong%3E%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22 style=%22line-height:107%;margin-top:9.05pt;tab-stops:166.85pt 435.85pt;%22%3E%3Cspan style=%22font-size:16.0pt;%22%3E%3Cspan style=%22letter-spacing:-.1pt;line-height:107%;%22%3E%3Cstrong%3ETemple %3C/strong%3E%3C/span%3E%3Cspan style=%22line-height:107%;%22%3E%3Cstrong%3EUniversity%27s Human Resources Department%3C/strong%3E%3C/span%3E%3Cspan style=%22letter-spacing:-.1pt;line-height:107%;%22%3E%3Cstrong%3E %3C/strong%3E%3C/span%3E%3Cspan style=%22line-height:107%;%22%3E%3Cstrong%3Eis%3C/strong%3E%3C/span%3E%3Cspan style=%22letter-spacing:-.1pt;line-height:107%;%22%3E%3Cstrong%3E %3C/strong%3E%3C/span%3E%3Cspan style=%22line-height:107%;%22%3E%3Cstrong%3Esearching%3C/strong%3E%3C/span%3E%3Cspan style=%22letter-spacing:-.05pt;line-height:107%;%22%3E%3Cstrong%3E %3C/strong%3E%3C/span%3E%3Cspan style=%22line-height:107%;%22%3E%3Cstrong%3Efor an Administrative Specialist%3C/strong%3E%3C/span%3E%3Cspan style=%22letter-spacing:-.05pt;line-height:107%;%22%3E%3Cstrong%3E!%3C/strong%3E%3C/span%3E%3Cspan style=%22line-height:107%;%22%3E%3Cstrong%3E%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:16.0pt;%22%3E%3Cstrong%3E%3Co:p%3E %3C/o:p%3E%3C/strong%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:16.0pt;%22%3E%3Cstrong%3ESalary Grade: T24%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:16.0pt;%22%3EA variety of important factors are reviewed by HR when considering salary, including job duties, the applicant’s education and experience, all relevant internal equity considerations, department budget, and funding source.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:16.0pt;%22%3E%3Cstrong%3E%3Co:p%3E %3C/o:p%3E%3C/strong%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:16.0pt;%22%3E%3Cstrong%3E* Become a part of the Temple family and you will have access to the following: A hybrid work schedule%3C/strong%3E%3Cspan style=%22mso-spacerun:yes;%22%3E%3Cstrong%3E%26nbsp;%26nbsp;%26nbsp;%3C/strong%3E%3C/span%3E%3Cstrong%3E%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:16.0pt;%22%3E%3Cstrong%3E* Full medical, dental, vision coverage%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:16.0pt;%22%3E%3Cstrong%3E* Paid time off%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:16.0pt;%22%3E%3Cstrong%3E* 9 Federally Observed Paid Holidays 3 Personal Days%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:16.0pt;%22%3E%3Cstrong%3E* Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:16.0pt;%22%3E%3Cstrong%3E* A generous retirement plan and so much more!%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:16.0pt;%22%3E%3Cstrong%3E* SALARY RANGE: %2445,000 to %2449,000%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22 style=%22line-height:12.6pt;mso-line-height-rule:exactly;%22%3E%3Cspan style=%22font-family:%26quot;Aptos%26quot;,sans-serif;font-size:16.0pt;%22%3E%3Cspan style=%22mso-bidi-font-family:Aptos;mso-fareast-font-family:Aptos;%22%3E%3Cstrong%3E%3Co:p%3E %3C/o:p%3E%3C/strong%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:16.0pt;%22%3EThe Administrative Specialist in the Human Resources Department’s Employment Division on Main Campus is responsible for coordinating/performing front desk operations, answering and directing incoming telephone calls from internal and external clients, responding to general inquiries or referring calls to the appropriate personnel; providing phone and in-person support to new hires related to onboarding procedures and providing customer service/administrative support to the HR Assistant Director, Talent Acquisition Specialists, and Business Partners (when needed). The specialist routinely processes Form I-9/E-Verify in accordance with the Department of Homeland Security/USCIS regulations to ensure compliance and utilizes HR-related systems such as Taleo, CUPA-HR I-9 Consortium, Banner, TU portal, and other applicable systems to perform daily tasks, while maintaining up-to-date knowledge of general university policies and HR-specific processes/procedures. Additional responsibilities include preparing job postings upon request, tracking I-9 metrics, ensuring Labor Law postings are current, creating and maintaining databases, spreadsheets, and files to track front office information, as requested, along with mailing correspondence either via USPS or inter-office mail to the appropriate departments/campuses. Performs other related duties as assigned.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:16.0pt;%22%3E%3Co:p%3E %3C/o:p%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:16.0pt;%22%3E%3Cstrong%3EThis position requires the following background checks; criminal history review.%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:16.0pt;%22%3E%3Cstrong%3E%3Co:p%3E %3C/o:p%3E%3C/strong%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:16.0pt;%22%3E%3Cstrong%3ERequired Education and Experience%3C/strong%3E:%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:16.0pt;%22%3E* At least three years of directly related customer service/administrative support experience.%26nbsp;%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size:16.0pt;%22%3E* An equivalent combination of education and experience may be considered.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:16.0pt;%22%3E%3Ci%3E%3Co:p%3E %3C/o:p%3E%3C/i%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:16.0pt;%22%3E%3Cstrong%3ERequired Skills and Abilities:%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:16.0pt;%22%3E* Demonstrated computer and internet navigation skills, and proficiency with Microsoft Office Suite, particularly Word and Excel.%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size:16.0pt;%22%3E* Ability to maintain a high level of confidentiality and professionalism.%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size:16.0pt;%22%3E* Demonstrated ability to handle a high volume of telephone calls, email inquiries, and visitors.%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size:16.0pt;%22%3E* Excellent customer service and interpersonal skills, along with the ability to interact effectively with a diverse population of students, faculty, and staff.%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size:16.0pt;%22%3E* Demonstrated organizational, prioritization, and time management skills, along with the ability to efficiently multitask.%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size:16.0pt;%22%3E* Exceptional verbal and written communication skills.%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size:16.0pt;%22%3E* Strong attention to detail.%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size:16.0pt;%22%3E* Demonstrated ability to work independently and in a team environment.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:16.0pt;%22%3E%3Co:p%3E %3C/o:p%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:16.0pt;%22%3E%3Cstrong%3EPreferred Skills and Abilities:%3C/strong%3E%26nbsp;%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size:16.0pt;%22%3E* Bachelor’s degree%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size:16.0pt;%22%3E* Experience reviewing and processing Form I-9 documents.%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size:16.0pt;%22%3E* Experience handling high phone call volume.%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size:16.0pt;%22%3E* Experience in a human resources department.%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size:16.0pt;%22%3E* Experience with electronic applicant tracking systems. Knowledge of Temple systems, including Banner, Taleo, and TU Portal%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:16.0pt;%22%3E%3Co:p%3E %3C/o:p%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:16.0pt;%22%3E%3Cstrong%3EEssential duties:%3C/strong%3E%26nbsp;%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size:16.0pt;%22%3E* Processes Form I-9/E-Verify in accordance with Department of Homeland Security/USCIS regulations.%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size:16.0pt;%22%3E* Works closely with the I-9 vendor workforce solution support team to ensure timely completion/compliance; submits access issues for troubleshooting/resolution.%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size:16.0pt;%22%3E* Answers and directs incoming telephone calls from internal and external clients.%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size:16.0pt;%22%3E* Responds to general inquiries or refers the caller to the appropriate personnel.%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size:16.0pt;%22%3E* Creates job postings and ensures accuracy in grammar.%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size:16.0pt;%22%3E* Provides phone, email, and in-person support to new hires, internal and external applicants related to the onboarding and electronic application process.%26nbsp;%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size:16.0pt;%22%3E* Proactively responds to Business Partners/Talent Acquisition Specialists upon receipt of emails with paper posting requests.%26nbsp;%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size:16.0pt;%22%3E* Prepares and maintains metrics for HR front office operations/activity.%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size:16.0pt;%22%3E* Saves all job postings on the HR shared drive by the end of posting day and sends to HSC for posting on their job board.%26nbsp;%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size:16.0pt;%22%3E* Processes onboarding information and ensures that documents provided by new hires conform to USCIS regulations.%26nbsp;%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size:16.0pt;%22%3E* Sends emails with the week%27s job postings to external community (local/state) partners.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:16.0pt;%22%3E%3Co:p%3E %3C/o:p%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:16.0pt;%22%3E%3Cstrong%3EThis position is assigned on-site 40 hours per week.%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:16.0pt;%22%3E%3Co:p%3E %3C/o:p%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:16.0pt;%22%3ETemple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:16.0pt;%22%3E%3Co:p%3E %3C/o:p%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:16.0pt;%22%3ECompliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size:16.0pt;%22%3ETemple University%27s Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review: https://safety.temple.edu/reports-logs/annual-security-report%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:16.0pt;%22%3EYou may request a copy of the report by calling Temple University’s Campus Safety Services at 215-204-7900.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:16.0pt;%22%3E%26nbsp;%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:16.0pt;%22%3E%3Co:p%3E %3C/o:p%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:16.0pt;%22%3E%3Co:p%3E %3C/o:p%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22 style=%22margin:5.85pt 0in .0001pt .5in;text-align:justify;%22%3E%3Cspan style=%22font-size:16.0pt;%22%3E%3Cb style=%22mso-bidi-font-weight:normal;%22%3E%3Cstrong%3E%3Co:p%3E %3C/o:p%3E%3C/strong%3E%3C/b%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22 style=%22margin-top:5.85pt;%22%3E%3Cspan style=%22font-size:16.0pt;%22%3E%3Cb style=%22mso-bidi-font-weight:normal;%22%3E%3Cstrong%3E%3Co:p%3E %3C/o:p%3E%3C/strong%3E%3C/b%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoBodyText%22 style=%22line-height:12.6pt;margin-left:0in;mso-line-height-rule:exactly;%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:16.0pt;%22%3E%3Cspan style=%22mso-bidi-font-family:%26quot;Arial Black%26quot;;mso-hansi-font-family:%26quot;Arial Black%26quot;;%22%3E%3Co:p%3E %3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E Candidatar-se agora