Administrative Assistant Legal-Risk (Atwater) na Golden Valley Health Centers

The Administrative Assistant provides administrative support to the Risk Management and Legal Services team for Golden Valley Health Centers. Under the direct supervision of the Director, Risk Management, the Administrative Assistant’s duties include administrative and project based work, assists in answering department calls, type’s documents, and supports the department teams. Administrative Assistant should project a professional image through personal and phone interaction.

This position will work at our Atwater Administration Site - Schedule is Monday - Friday, 8:00am - 5:00pm
Compensation: $24.31 - $26.02 an hour

Essential Duties and Responsibilities      

• Demonstrates effective communication and problem-solving skills.
• Administer and perform administrative and clerical support. Prioritize and manage multiple projects simultaneously, follow through on issues in a timely manner.
• Prepare and copy meeting materials.
• Record minutes for meetings.
• Provide general administrative support to the Team with an emphasis on being responsive, professional, and accurate.
• Performs administrative and office support activities. Duties may include fielding telephone calls, word processing, creating spreadsheets and presentations, and filing.
• Maintain user database for risk and accreditation computer applications.
• Prepare correspondence, reports, other written materials for department team.
• Keep up-to-date files of all correspondence (incoming and outgoing) and all memos. Keep up-to date files of contractual agreements. Keep Rolodex/ computerized contacts list of frequently used telephone numbers.
• Maintain the appointment schedule for the Joint Commission Readiness Program/Tracers by planning and scheduling meetings, conferences, teleconferences, and travel.
• Assist in meeting scheduling and logistics to include conference phones, projector and food as needed.
• Operate copy machine – including duplicating forms to replenish stock.
• Receive incoming department mail and distribute. Be sure out-going department mail is taken to the mailroom for processing.
• Screen patient calls to department and decide who can best address their needs. Whenever possible, answer general-type questions.
• Handle confidential information and matters of discretion in a professional manner.
• Assist in responding to grievances and complaints and update database.
• All other duties as assigned.

Physical Demands

• Ability to lift up to 30 pounds. Moving, lifting or transferring materials/supplies may involve lifting or pushing greater than 30 pounds, should be done with assistance as appropriate. 
• Must be able to hear staff on the phone and those who are served in-person, and speak clearly in order to communicate information to clients and staff.
• Must be able to have vision that is adequate to read memos, a computer screen, personnel forms and clinical and administrative documents.
• Must have high manual dexterity.
• Must be able to reach above the shoulder level to work, must be able to bend, squat and sit, stand, stoop, crouch, reach, kneel, twist/turn, finger and feel.

Work Environment        

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  The noise level in the work environment is usually average.

Education/Experience Requirements     

Minimum Qualifications

• Knowledge of Microsoft Office Proficient (Word, Excel, Access, PowerPoint).
• Pleasant telephone personality.
• Extensive software skills.
• Internet research abilities.
• Strong communication skills.
• Excellent organizational skills.
• Excellent grammar and proofreading skills.
• Ability to type at least 50 wpm.
• Valid CA Driver’s License, acceptable driving record, reliable transportation and vehicle insurance.

Education/Experience

• High School graduate or equivalent required.
• Associate of Arts or similar degree is preferred.
• A minimum of three (3) years’ administrative experience through increasingly responsible experience in the executive level administrative support.