Sales & Event Coordinator na M S Rau, LLC

Description

Join the Legacy of Excellence at M.S. Rau

For 113 years, M.S. Rau has been a global leader in fine art, exquisite antiques, and rare jewelry. Recognized internationally for our exceptional inventory and commitment to quality, M.S. Rau offers clients more than just remarkable objects—we offer them the rarest experiences and stories that transcend generations. Our gallery is a world-renowned destination, where beauty, history, and impeccable service converge. 

With a team of passionate professionals and a client base that spans the globe, we operate at the highest level of the luxury marketplace. Every piece we offer tells a story—and so does every team member who helps bring those stories to life. 

At M.S. Rau, we believe our people are our power. They are artisans of trust, architects of relationships, and stewards of excellence. We are committed to fostering a workplace that honors:

• Relentless pursuit of excellence
• Integrity in everything we do
• Accountability to self, team, and client
• Continuous learning and innovation
• Respect for history, with an eye on the future

We believe luxury is not just in what we sell – it’s in how we serve.

Now Hiring: Sales & Event Coordinator, Aspen, CO (2 positions – 1 FT and 1 PT)

As the Sales & Event Coordinator, you will play a dual and highly visible role in supporting our new Aspen Gallery sales team while leading the planning and execution of gallery events. This position is ideal for an organized, customer-focused professional who thrives in a fast-paced, collaborative environment. You will help drive the effectiveness of the sales team, ensure seamless operations, and create exceptional experiences for clients both in-gallery and at events.

Your Role Will Include:

Sales Coordination (Primary Function 80%)

• Provide administrative and clerical support, including preparing client presentation materials, processing payments, and mailing catalogs
• Draft invoices and valuation appraisals for sold items for insurance purposes
• Maintain accurate inventory records and Salesforce database entries to support sales prospecting
• Serve as a liaison with other departments on behalf of the Aspen team
• Assist Sales Consultants with correspondence, Salesforce CRM opportunities/campaigns, and processing transactions through the POS system
• Support shipping and receiving of inventory and sales materials, following established protocols
• Manage inventory of office and sales supplies, ensuring organization and availability
• Lead daily jewelry presentations and general merchandising of art and antiques, including item card placement

Event Coordination (Secondary Function 20%)

• Plan and execute gallery events in coordination with the New Orleans events team, including exhibitions, client functions, and partnerships
• Manage catering, entertainment, rentals, guest flow, and staff scheduling for events
• Maintain and update marketing contact lists for press, event planners, and strategic partners

Requirements

What We’re Looking For:  

• Bachelor’s degree or equivalent professional experience
• 3+ years in a professional environment; 1+ years in event management
• Proficient in Microsoft Word, Excel, Outlook, and Adobe Acrobat
• Preferred: Salesforce or comparable CRM experience; coursework in art history
• Proven ability to manage small projects independently and deliver on deadlines
• Strong organizational skills with exceptional attention to detail
• Excellent verbal and written communication skills
• Team-oriented, adaptable, and able to manage multiple priorities simultaneously
• Demonstrated discretion, trustworthiness, and commitment to confidentiality
• Professional and customer-focused demeanor in all interactions

  Work Environment & Physical Requirements:

• Retail gallery environment with daily public contact
• Regular computer work; occasional bending and reaching
• Lift, lower, push, and pull objects up to 25 lbs; frequent standing, walking and able to navigate stairs
• Ability to sit for extended periods and maintain clear vision for detailed document review

Compensation, Position Type & Travel:

• This is a non-exempt, hourly position with a pay range of $26 to $32 – compensation reflects your experience and capabilities
• The gallery will be open 7 days a week – hours TBD. FT role will work 5 days a week with rotating days off. PT role hours are TBD
• Occasional overnight travel to flagship gallery, tradeshows, and client homes

Benefits

M.S. Rau offers a comprehensive and flexible benefits package that fits you and your family's needs. Benefits are focused on the health and wellness, financial well-being, and work-life balance of our employees. We offer:

• Medical, Dental and Vision
• Life Insurance
• Short- and Long-Term Disability
• Critical Illness, Cancer, Accident and Hospital Indemnity Insurance
• Flexible and Commuter Spending Accounts
• Lifestyle Spending Account
• Employee Assistance Program
• Paid Time Off and Holidays
• Wellness Program
• 401k with match
• (benefits will vary for PT role)

Other Duties

The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. The omission of specific statements or duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

EEO Statement
M.S. Rau provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, age (40 or older), national origin, marital status, handicap or disability (including pregnancy), perception of history of handicap or disability, ancestry, protected veteran status, sexual orientation, gender identity or expression, genetics, or any other characteristic protected by federal, state or local laws. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training. EEO is the Law links in English and Spanish.