Aging Coordinator na Beaver County

Description

GENERAL PURPOSE

Performs a variety of administrative and managerial duties related to planning and coordinating the day-to-day operations of three senior citizen centers. Manages the daily delivery of the senior citizen nutrition services.

SUPERVISION RECEIVED

Works under the broad policy guidance of the Council on Aging Advisory Board, Five County Association of Government Area Agency, and the Beaver County Board of Commissioners.

SUPERVISION EXERCISED

Provides general supervision to senior center staff including Site Directors, Head Cook(s), Aging Services Worker(s) and volunteer personnel.

ESSENTIAL FUNCTIONS

• Plans, organizes, and directs the daily operations of senior citizen centers; schedules various functions to promote senior citizen activity; monitors use of facilities to maximize availability; assumes full responsibility for facility management; evaluates program utilization and makes projections related to future levels of service.
• Develops and coordinates special programs for senior citizen center patrons which focus on recreational opportunities, social functions, continuing education workshops, etc.; provides routine counseling in senior citizen interest areas.
• Supervises center administrative staff; reviews and evaluates employee performance; establishes performance standards and goals; makes recommendations related to employee recognition, advancement, retention, dismissal and discipline; provides on-going training related to nutrition, safety and sanitation to program staff and volunteers; recruits and appoints volunteers as needed.
• Manages program revenues and donations; maintains accounting system for payables and receivables; assures proper fiscal management procedures are adhered to; performs cost analysis and assures compliance with established budgets and spending limitations; develops annual budget proposals; processes regular payroll; assures timely processing of invoices for accounts payable.
• Hears complaints and problems related to delivery of program services; develops solutions and implements changes as needed to better serve program patrons and target groups; conducts county-wide public relations and promotes services; conducts outreach efforts as needed; organizes and directs fund raising activities to support the programs.
• Oversees purchasing and receiving practices at each facility; maintains and compiles program information and statistics for Area Agency Director related to nutrition program activity; provides individual assistance to program participants in determining nutritional needs, completing intake forms and conducting other outreach activities; provides nutritional counseling related to special and therapeutic diets.
• Prepares monthly menus for each facility; supervises and coordinates food production and delivery for congregate and home delivered ("meals on wheels") food programs; supervises food service personnel to assure quality production of meals and nutrition standards and achieved, including preparations, cooking, packing and delivery; oversees distribution of liquid supplements and maintains records of the same.
• Prepares agenda(s) for various board meetings; prepares and delivers financial reports; data enters into specialized programs (NAPAS) program statistics and generates monthly reports; prepares various quarterly reports; prepares FCAOG and federal annual reports; develops and submits four-year plan; prepares and submits grant applications and renewals.
• Manages and oversees all transportation services; develops reports related to transportation program, including vehicle maintenance records (UDOT), driver operations history and safety records; assures vehicle registration, licensing and insurance.
• Performs related duties as required.

Requirements

Education and Experience:

• A. Graduation from high school; plus, specialized instruction in nutrition and food service delivery.
• AND
• B. Two (2) years of experience in gerontology, dietary management, bookkeeping, accounting or related field. 
• OR
• C. An equivalent combination of education and experience.

Required Knowledge Skills and Abilities:

Considerable knowledge of State Nutritionist and Federal Aging Nutrition program guidelines and standards; political environment and regional economics effecting the administration of special service programs. Working knowledge of specialized menu development and therapeutic diets; food service process and procedures associated with meal preparation; English grammar, spelling and general writing techniques; telephone etiquette; various types of kitchen equipment and their uses; record keeping systems and procedures; grantsmanship and grant application processes; basic budget development and management; various computer program applications, i.e., Word Perfect, Quattro Pro, MS Word, Excel, etc. Some knowledge of principles of supervision; interpersonal communication skills; local government processes and functions; first aid, CPR, safety standards, sanitation standards, and gerontology; food born diseases.

Ability to exercise initiative and independent judgment and to react resourcefully under varying conditions; ability to organize and maintain time schedules; ability to supervise and evaluate performance; ability to communicate effectively verbally and in writing; ability to establish and maintain effective working relationships with boards, commissions, employees, other agencies and the public; ability to demonstrate efficiency in food commodities management.

Special Qualifications:

• Certified Nutrition Coordinator preferred.
• Utah State Food Handlers Permit required.
• Must be “Serv Safe” Certified.
• Must possess a valid Utah Drivers License.
• Must be CPR and First Aid Certified.

Work Environment:

Tasks require variety of physical activities, occasionally involving muscular strain, such as walking, standing, stooping, sitting, reaching, and lifting. Talking, hearing and seeing essential to performance of daily duties. Common eye, hand, finger, leg and foot dexterity exist. Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking and creative problem solving. Frequent travel required in the normal course of job performance.