Homeoffice Executive Assistant in Hoover Institution, Stanford, California, United States na Hoover Institution

About Stanford University’s Hoover Institution:

The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economy—both domestic and foreign—as well as international affairs.

Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I.  The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history.  Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenges.

With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity while securing and safeguarding peace for America and all humanity.

A cover letter and resume are required for full consideration.

JOB PURPOSE:

Provide advanced, diversified administrative support of a substantial and confidential nature to Dr. Condoleezza Rice, Director of the Hoover Institution. Anticipate Dr. Rice’s needs and proactively solve problems and/or independently handle issues. Work is performed autonomously, without specific instructions or prescribed procedures, and with delegated authority to exercise discretion and judgment regarding matters of significance on behalf of the executive and senior staff.

CORE DUTIES*:

• Coordinate the Director’s activities, including management of a complex calendar, travel arrangements and associated logistics. Independently commit the Director’s time to those requesting access to him/her based on an in-depth understanding of the Director’s priorities and needs and his/her role within the university framework.
• Independently prioritize, plan, coordinate and/or oversee logistics for meetings and conferences with individuals and entities internal and external to the university, including executive and senior level staff, donors, and government officials.
• Serve as the Director’s liaison to various internal and external constituencies, including screening correspondence and telephone calls; keep the Director informed of all matters requiring his/her attention.
• Compose correspondence; develop, review and edit presentations and documentation; independently research and analyze associated issues and/or compile materials needed for presentation and/or decision making purposes.
• Oversee and/or manage multiple projects; anticipate and track critical dates, events and organizational issues for the Director; follow up with appropriate parties to ensure deadlines are met.
• Organize and maintain the workings of the Director office. Take responsibility for calendar and filing systems and ensuring all pertinent information and supporting materials are retained. Direct staff to perform various tasks and assignments.
• May also supervise staff.

ADDITIONAL CORE DUTIES:

• Daily staffing for the Director, including but not limited to compiling briefing materials, daily schedules, ensuring smooth execution of meetings and calls in accordance with the schedule.
• Maintain the Director’s calendar as the primary scheduler and coordinate with other members of the Director’s team on a variety of internal and external priorities.

* The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.