Accounting Clerk na Holt International Children's Services Inc

Description

POSITION SUMMARY: 

Provides essential support to the Finance and Administration team by accurately processing financial transactions, entering and reconciling accounting data, maintaining donor and constituent records, and assisting with general ledger reporting. This role requires exceptional attention to detail, fast and accurate data entry skills, and a strong ability to follow established accounting procedures to ensure compliance, efficiency, and accuracy in all financial operations.

ESSENTIAL JOB FUNCTIONS

Processes and reconciles receipts and donations by entering credit card transactions, electronic funds transfers, and cash receipts into databases, ensuring accuracy and compliance with organizational policies.

Maintains integrity of accounting and donor databases by securely handling sensitive data, entering, updating, and merging records, and ensuring adherence to Payment Card Industry (PCI) compliance standards.

Prepares and supports accounting reports by assisting with journal entries, reconciling accounts, and preparing detailed reports for management review.

Manages incoming and outgoing mail by sorting, processing, and preparing USPS and delivery service items; maintains postage equipment in compliance with regulations.

Supports efficiency of department operations by cross-training to provide backup for Accounts Payable, and other accounting roles; assists with overflow work and special assignments as needed.

Ensures accuracy of financial data by verifying transaction details across multiple systems (merchant card processors, databases, and internal accounting systems) and reconciling discrepancies.

Protects financial and constituent information by following internal controls, confidentiality standards, and compliance requirements.

Provides backup support as needed by cross-training on Accounts Payable, Office Operations, and other accounting tasks; assists with overflow work, special projects, and department needs to ensure smooth operations.

Contributes to a positive team environment by collaborating effectively, communicating clearly, and demonstrating professionalism and reliability in daily interactions.

Requirements

SUCCESS FACTORS: 

The successful Accounting Clerk will have excellent data entry skills with attention to detail, be organized for effective use of time for most efficient completion of varied accounting and administrative responsibilities. 

The successful candidate will:  

• Demonstrate fast and accurate alphanumeric data entry skills, with minimum accuracy of 90% and speed at 8,000 kph or sufficient experience demonstrating accuracy and speed.
• Have attention to detail and ability to multi-task. 
• Basic skill level with use of Excel or similar spreadsheet programs. 
• Open and honest effective communicator.
• Employee-driven innovator to problem-solve with current and forward-thinking.

KNOWLEDGE (MINIMUM REQUIREMENTS): 

Minimum Qualifications High school diploma or GED with some college accounting credits or related field preferred; two to three years of accounting experience or an equivalent combination of training and experience. Knowledge of accounting principles and practices as well as general office practices and procedures. Proven skill in the development and utilization of detailed spreadsheets. Strong organizational and analytical skill. Able to process information in a timely and accurate manner. Detail-oriented administrative organization skills. Excellent verbal and written communication skills. Intermediate level skills in MS Office, including Excel, Word, and Outlook. Fast and accurate alphanumeric data entry skills, with minimum accuracy of 90% and speed at 8,000 kph.

INFORMATION PROCESSING: 

Research, analyze, and process information for reports, reconciliations, and inquiries related to incoming cash receipts, constituent files, or donor records. Set priorities on work, construct correspondence and reports, and organize filing systems. Use complex spreadsheets and accounting software to process data.

SCOPE OF RESPONSIBILITY: 

Exercises initiative to handle work independently and in a work-team environment. Attentive to procedures and able to analyze situations, identify and/or recommend efficiencies. Provides flexible support across the department, ensuring continuity of operations and efficiency through cross-training and backup assistance.

INTERPERSONAL COMMUNICATION: 

Works effectively with other employees to obtain compliance with accounting policies and procedures and achieve organizational goals and objectives. Coordinates work with supervisor and the accounting services team to ensure accurate and timely accounting information. Exercises good judgment, courtesy, and tact, representing the organization’s interests in contacts with employees and the public.

IMPACT OF RESULTS: 

Accurate and timely processing assists in management of cash resources, accurate financial reporting, and supports positive donor relations. Timely and accurate data entry allow for greater efficiency and security of databases and financial data. Flexible backup support ensures the department maintains continuity and efficiency during peak workloads or staff absences.

Describe controls: Senior Accounting Services Manager to review most work for accuracy and results.