Deputy Fire Chief- Operations na City of Janesville

About the Department

CITY OF JANESVILLE DIVERSITY STATEMENT:
The residents of Janesville choose this community, not just as a place to live, but as a place to realize life’s opportunities. We strive to sustain a community culture where differences are recognized, understood, and appreciated. As such, the City of Janesville recognizes the importance of developing an environment where diversity is not merely accepted but embraced and celebrated. As public servants, we believe everyone has the right to be treated with dignity and respect. To this end, we will diligently recruit and retain the most talented employees in an environment that fosters maximizing one’s potential. Therefore, we encourage individuals from all backgrounds, perspectives, and experiences to consider employment with the City of Janesville and serve the residents of “Wisconsin’s Park Place”.

OBJECTIVE:
Under the administrative direction of the Fire Chief, the Deputy Fire Chief performs responsible administrative and tactical work of considerable difficulty in developing, directing, and evaluating the operations of the Fire Department consistent with established goals and objectives, including integrating and coordinating departmental programs and activities.

RELATIONSHIPS:
Reports to: Fire Chief

Supervises: Directly supervises Battalion Chiefs. Indirectly supervises Captains, Lieutenants, Firefighters, and Paramedics. 
Has regular contact with elected and appointed City officials, Department, Division, and Office Heads and staff, community leaders and groups, neighborhood groups, business representatives, members of the City of Janesville Police and Fire Commission, union representatives, outside governmental agencies, local media, and the general public. 
Facilitates the Department Training Committee, Equipment Committee, HazMat Committee, and other designated department teams or committees, as required and directed. 

The position requires attendance at meetings and special events before and after regular business hours. 

Position Duties

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by the incumbent. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

1. Plans, directs, coordinates, supervises, and evaluates the Operations of the Department to establish a safe and effective work environment that ensures a high degree of operational readiness, which is consistently delivered at all times, and maximizes the level of service provided to the community. 
2. Plans work needs and priorities and makes appropriate work assignments in the area of assigned responsibility. 
3. Reviews, recommends, and revises department standard operating guidelines (SOG), policies and procedures in accordance with City ordinances, State of Wisconsin standards, and industry best practices, as needed. 
4. Coordinates and supervises the records management system and any fire reporting for state and federal partners. 
5. Indirectly supervises sworn & non-sworn staff of the Fire Department; recommends appropriate employee hiring, promotions, demotions, discipline, and discharges to Fire Chief; evaluates job performance, provides for effective job training, and recommends appropriate personnel actions.
6. As necessary, initiates the National Incident Management System (NIMS), Incident Command System (ICS), and/or Blue Card system and serves as Incident Commander, or in other command staff positions when needed at complex incidents, or in the absence of the Fire Chief or other higher-ranking officer; assumes appropriate command staff position in the Department Operations Center, City, and/or County Emergency Operations Center, as needed; routinely assumes administrative on-call responsibilities as Officer-in-Charge of the Department.
7. Assists in the planning, preparation, and presentation of the annual Fire Department budget; administers and monitors budget expenditures and approves payments throughout the year; prepares bid specifications, contract, and bid documents; assists in the development and implementation of the Fire Department Capital Improvement Plan. 
8. Develops systems and approaches to define and meet community emergency service and risk reduction needs. 
9. Assists with long-range planning efforts and develops pre-incident emergency response plans for facilities within the City of Janesville that have been determined to be a target hazard or pose a life-safety hazard. 
10. Plans, directs, coordinates, and evaluates department training initiatives, and assists as needed with rescue and special rescue operations, hazardous materials, disaster planning and mitigation, emergency dispatching, water supply, mutual aid, officer training, and firefighter recruit basic training. 
11. Plans, directs, coordinates, and evaluates the facilities and vehicle programs for the department; works closely with outside vendors and the Vehicles and Operations Maintenance (VOM) staff to coordinate maintenance, repair, replacement, and operating services for the department’s vehicles and equipment. 
12. Represents the Department to community groups, business representatives, special interest groups, outside agencies, and the general public to determine their needs and concerns to provide more effective service; promotes Department programs and responds to inquiries, complaints, and requests for information from the public to maintain community trust and relations; develops and presents effective press releases on department operations. 
13. Coordinates and directs, as required, responses to resident complaints and inquiries; coordinates internal investigations; investigates Department operations; reports on findings of resident complaints and internal investigations to the Fire Chief; recommends appropriate disciplinary action, as necessary. 
14. Directs and/or conducts the function of Fire Department Health and Safety Officer, as required or assigned. 
15. Facilitates the Training Committee, HazMat Committee, and other designated Department teams or committees, as required and directed. 
16. Acts in the capacity of the Fire Chief in the absence of the Chief. 
17. Serves as the department representative to the Rock County Fire Officers’ Association, MABAS Division 104, Rock County Communications Center, and Rock County Communications Center Fire Working Group.
18. Follows all safety regulations, policies, and procedures; reports all unsafe conditions and acts to supervisor; reports all accidents to the supervisor immediately whenever possible; follows recognized safe work practices.
19. Performs other special projects and other job duties as assigned or required during regular and non-business hours.
20. All employees may be assigned by the City Manager or their designee to perform duties and assume responsibilities that are outside the scope of their work duties when the City Manager has declared a City disaster or the City Emergency Operations Center has been initiated. 

Minimum Qualifications

The requirements listed below are necessary to perform the essential duties of the position.

1. Graduation from an accredited college or university with a bachelor’s degree in fire management, fire science, public administration, or related management field is required.  
2. A minimum of ten (10) years of progressively responsible experience in the fire service and emergency medical service, including five years of supervisory/ management experience is required. National Incident Management Systems (NIMS) training, as required. 
3. Wisconsin Certified Firefighter II, Driver-Operator, Fire Instructor I, and Fire Officer I certifications are required.
4.  A valid state-issued driver’s license at time of hire is requires.

1. Advanced training or continued education in management or command programs. 
2. Executive Fire Officer certification from the National Fire Academy preferred.
3. Wisconsin Certified Emergency Medical Technician and experience as Paramedic are preferred.

1. Thorough knowledge of the principles and practices of modern fire services/ EMS administration, including management, operations, equipment, procedures, and programs. 
2. Thorough knowledge of federal, state, and local laws, statues, ordinances, codes, regulations, and policies pertaining to fire prevention, fire suppression, protection, hazardous materials, and emergency disaster situations. 
3. Thorough knowledge of hazardous chemicals, liquids, and gases, as well as combustible properties of materials and the ability to determine the nature and hazardous potential of odors, liquids, and materials under investigation for the prevention of fires. 
4. Thorough knowledge of supervisory techniques, program development, and planning, budgeting and fiscal management, public relations, public administration, employee development, personnel administration, labor relations, and purchasing. 
5. Thorough knowledge of incident management, emergency operations, and emergency vehicle operations. 
6. Thorough knowledge of the geography of the jurisdiction, traffic arteries, and social economic characteristics. 
7.  Knowledge of training, testing, and certification requirements for Fire/ EMS personnel.
8.  Thorough knowledge of Janesville Fire Department Policies and Standard Operating Guidelines.  

1. Organizational and time management skills to prioritize duties and accomplish a high volume of work product while adapting to constant changes in priority.
2. Exceptional communication skills, both verbally and in writing, paired with a strong customer service background, and effective interpersonal skills.
3. Strong collaboration skills to effectively work with others to achieve common goals through communication, teamwork, and problem-solving. 
4. Evaluating and directing JFD personnel and other emergency responders in emergency operations. 
5. Strong research and analytical skills, including the ability to analyze quantitative and qualitative data, evaluate, and articulate recommendations with a strong focus on the best outcome for the community.
6. Effective skills in negotiating, public speaking, consulting, interpretation, and analysis of technical statistical information. 
7. Effective skills in maintaining accurate, detailed, and confidential/ sensitive records and information. 
8. Intermediate proficiency in EPR Fireworks software and Microsoft applications, including Excel, Word, Access, and Outlook.

1. Ability to utilize resources effectively.
2. Ability to bring diverse interests together and establish mutual trust.
3. Ability to collaborate, team build, problem solve, and provide intergovernmental cooperation.   
4. Ability to effectively represent the City of Janesville in a professional manner to the general public, community groups, and outside agencies.
5. Ability to delegate authority and responsibility accordingly.
6. Ability to manage multiple projects simultaneously; ability to adapt to changing priorities, and to work smoothly and cooperatively on a variety of projects.
7. Ability to organize, plan, and research projects and programs, make recommendations, and successfully implement, once approved. 
8. Ability to draft routine correspondence and routine reports in a clear, concise, logical, and effective manner, utilizing proper grammar, spelling, punctuation, sentence structure, and tone.
9. Ability to exercise sound judgment in evaluating situations and making critical decisions. 
10. Ability to research and implement technology initiatives to improve department efficiencies and customer service.
11. Perform duties with considerable judgment, resourcefulness, and initiative under limited supervision and within boundaries of responsibility.
12. Understand, comply with, and make decisions in accordance with applicable local, state, and federal laws, regulations, ordinances, and established procedures.
13. Accurately complete and maintain required government records and reports in accordance with City ordinances and state statutes. 
14. Ability to plan, organize, and manage a variety of fire service programs, identify organizational problems, and develop solutions to them.

1. Establish and maintain effective working relationships with elected and appointed City officials, members of the Police and Fire Commission, City Department, Division, and Office Heads, City employees, community leaders and groups, neighborhood groups, business representatives, outside governmental agencies, local media, consultants, vendors, and application users.
2. Maintain confidentiality, possess a high level of integrity, exemplify a professional work ethic, demonstrate tact and decorum, and display a positive, welcoming, and friendly attitude to all.
3. Exhibit exceptional professionalism, tact, and decorum in all areas of work duties particularly under stress.
4. Strong ethical foundation  built upon integrity, honesty, initiative, and respect; with a commitment to conduct all business and relationships in an accurate, fair, equitable, and highly ethical manner. 
5. Interact positively with a diverse group of individuals, and work effectively both as part of a team and independently.
6. Embrace and actively promote an inclusive and equitable work environment. 
7. Work with the public in a fair and consistent manner, maintaining objectivity and excluding personal bias while performing job duties
8. Reliable, timely, and proactive in the completion of duties, meeting deadlines and responding to inquiries.
9. Demonstrated history of fostering team cohesion and maintaining a reputation for fairness and effectiveness in working with employees at all levels. 

Other Qualifications