Procurement Assistant na Pepper Pike Staffing

TITLE

Procurement Clerk/Assistant

DEPARTMENT

MavGun Construction

REPORTS TO

EVP of Construction

STATUS

Full Time / Non-Exempt

DATE

September 2025

POSITION SUMMARY:

The Procurement Clerk will be responsible for supporting the day-to-day purchasing activities, ensuring all procurement processes are handled accurately and efficiently. 

MAJOR DUTIES:

• Processing purchase orders (POs): Creating and submitting purchase orders, which are then reviewed by a buyer or manager.
• Maintaining records: Managing both digital and physical files for purchases, vendor information, and other documentation.
• Tracking orders: Monitoring the status of orders from placement to delivery to ensure they arrive on time.
• Resolving discrepancies: Assisting with issues related to invoices, shipments, or late deliveries.
• Communicating with vendors: Responding to inquiries and coordinating with suppliers on basic requests.
• Supporting higher-level staff: Performing general administrative tasks for buyers and managers.
• Other duties as assigned, including work assisting other divisions.

Key Skills: 

• Attention to detail and accuracy: A procurement clerk must process purchase orders and invoices with high accuracy to avoid financial and inventory errors.
• Organizational skills: Strong organization and time-management are needed to handle multiple tasks, track orders, and maintain purchasing files.
• Communication skills: Good written and verbal communication is necessary for corresponding with vendors, suppliers, and internal departments.
• Math skills: The role requires basic arithmetic for calculating costs and managing inventory.
• Problem-solving: Being resourceful and able to resolve issues such as delayed deliveries or invoicing problems is an important aspect of the job.
• Prioritizing tasks: Being able to prioritize based on urgency and importance of requests. 
• Teamwork and adaptability: Procurement clerks often work with multiple departments and need to collaborate effectively. A flexible and adaptable mindset is important for succeeding in a fast-paced environment.

QUALIFICATIONS: 

• Proficient with Microsoft Office (Outlook, Word and Excel) and ability to learn various other software.
• Knowledge of Foundation Software or similar construction accounting software (preferred but not required).
• Bachelor’s Degree (Preferred but not required)

• Attention to detail and ability to work accurately.
• Ability to prioritize tasks and meet deadlines.

PHYSICAL REQUIREMENTS:   

• The physical requirements of this position are related to a standard office environment.     Must be able to utilize a phone, computer and screen, and other office equipment.  While performing the duties of the job, the employee is required to hear, talk, reach, stoop, or kneel, and sit; must be able to walk for extended periods of time under various weather conditions to evaluate the property.

The duties listed in the job description above are intended only as illustrations of the various types of work that may be performed. These listed duties are not intended to describe in detail all the tasks that may be assigned but rather to provide a general sense of the responsibilities and expectations. Omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. At the employee’s request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.  

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