Part Time Program Assistant na Yakima Valley College, WA

About the Department

Our Mission Statement:

As a federally designated Hispanic-serving Institution residing on the traditional homelands of the 14 Confederated Tribes and Bands of the Yakama Nation, Yakima Valley College cultivates equity and a culture of innovative and inclusive teaching and learning.

Yakima Valley College serves all students holistically, supports all students’ learning goals, and fosters achievement within career and educational pathways.

We strengthen our communities by providing opportunities for personal enrichment, economic mobility, and sociocultural engagement.

Reporting to the Director of Auxiliary Services or designee, the Part-Time Program Assistant plays an integral role in the educational value added in on-campus living, including planning and coordinating student activities, fostering community development and accountability. The position will support other business and operations tasks within the Student Residence Center (SRC), as assigned or needed. The Program Assistant will actively seek opportunities to support co-workers and the Director of Auxiliary Services.

The Part-Time Program Assistant is shift work, including weekends and evenings as assigned by the Director of Auxiliary Services. Shift differential (s/d) pay is applicable when a majority of a shift is worked between 5:00 p.m. to 7:00 a.m.  Must be able to work overtime when needed, possibly even during periods of suspended operations for the rest of the campus.

The Part-Time Program Assistant is a 60% of full-time, classified position; the beginning salary is $1,747.50 per month for 24 hours per week, with periodic increments up to $2,271.00 plus a full state benefits package.

This is a 12-month, live-in position requiring evening, weekend, and holiday on-call duties. Rent and Utilities are provided by the Student Residence Center.

Position Duties

Student Communication:

• Establish rapport with residents.
• Setup and facilitate residence activities and events including games, movies, and crafts.
• Assist with conducting floor meetings, conduct hearings, reporting, and correspondence.
• Interpret and communicate housing policies, procedures, and regulations referencing the housing manual.
• Interpret housing contracts and agreements.
• In collaboration with the Director of Auxiliary Services, facilitate the roommate agreement process, housing policies, and mediate interpersonal conflicts.
• Practice effective de-escalation techniques.
• Provide sensitive, responsive, well-informed, and equity-minded resources referrals to housing residents, and deliver appropriate information for reporting and following up.
• Compute, distribute, communication information including updates and program activities with residents weekly, monthly, and quarterly.

Administrative Support:

• Attend and participate in department, staff, division, and committee meetings.
• Perform and monitor front desk/customer service operations, including enforcing staff procedures and managing resident resources; key organization and preparation; mail distribution; rounds of resident halls; lock-outs; update photo directory.
• Participate in after-hours and on-call duty rotation, provide trauma-informed crisis intervention when needed, and deliver appropriate information for reporting and following up.
• In collaboration with the Director of Auxiliary Services, assist in the reporting of facilities and technology maintenance and work order processing.
• Assist with Housing Management System(s)/other relevant software, including entering and tracking student data, running reports, facilitating room changes, and processing housing resident check-in and check-outs.
• In collaboration with the Director of Auxiliary Services, may direct the work of student custodians and work-study workers.
• Perform other duties as assigned or needed in the hall.
• Ability to research policies and regulation to improve community living.
• Ability to read through all required paperwork/documents and offer input of changes to improve upon future student living and cohesive office function.
• Establish rapport with all Yakima Valley College staff and departments.

Minimum Qualifications

MINIMUM QUALIFICATIONS:

• High School diploma or equivalent.
• Two years of full-time clerical experience.
• OR Equivalent education/experience.

• An earned Associate’s Degree
• 1+ year of professional experience in higher education or closely related field
• 1+ of professional experience in student housing and/or residence life
• Experience working with living/learning and/or theme communities
• Experience assisting with investigating and/or resolving student conduct
• Willing and able to seek out and learn new technology skills

ABILITY TO:

• Develop strong, professional relationship with the campus community
• Use computer skills; proficient in Microsoft Outlook, Word, Excel, PowerPoint and additional editing platforms.  

KNOWLEDGE OF:

• Planning and implementing events, activities, and/or learning experiences for diverse constituents.
• Supporting the Director of Auxiliary Services with behavior intervention, de-escalation, and resolution of student disciplinary cases and providing ongoing resource referrals for student residents.

Other Qualifications

APPLICATION INSTRUCTIONS:

To apply for this position, you MUST submit a complete YVC Online Employment Application, and include the following REQUIRED attachments: 

• A cover letter describing how you meet the qualifications of this position (a generic cover letter will not be accepted)  
• A current resume (a resume will not substitute for the "work experience" section of the online application)  
• Three (3) professional references (personal references do not count as professional)
• Unofficial transcripts for confirmation of degree (if minimum qualifications require a degree). The successful candidate will be required to submit official transcripts at time of hire.  
• Certifications/Credentials as required for fulfillment of the minimum qualifications.

Please note: Failure to follow the above application instructions will lead to disqualification. Please do not include any attachments other than the ones requested above. E-mailed documents will not be accepted after the closing of the recruitment or in lieu of attaching your documents to the online application. 

SUPPLEMENTAL INFORMATION:

Candidates invited for interviews may be required to complete a skills test.

Candidates may be subject to a Criminal History Background Check as a condition for consideration of employment.

"In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire."

Yakima Valley College does not discriminate against any person based on their race, color, creed, religion, national origin, sex, sexual orientation and/or gender identity, age, marital status, the presence of any sensory, mental or physical disability, the use of a trained dog guide or service animal by a person with a disability, honorably discharged veteran or military status, genetic information, or any other prohibited basis in admission, treatment, or participation in its programs, services and activities, or in employment. All inquiries regarding compliance should be directed to Alma Ramirez, Chief Human Resources Officer, Yakima Valley College, 1015 South 16th Avenue, Yakima, Washington, 98902; email[email protected]; telephone 509.574.4671.

Yakima Valley College's Annual Safety and Fire Report is available online at https://www.yvcc.edu/services/safety-security, containing mandated information about current campus policies concerning safety and security issues, required statistics, and other related information for the past three calendar years. To obtain a paper copy of the report, please call 509.574.4610.

Applicants with disabilities who require assistance with the recruitment process will be accommodated to the extent reasonably possible.

All positions are subject to funding. 

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