Records Supervisor - Countywide Promotional Opportunity na County of Nevada, CA

About the Department

Under general direction, plans, organizes, and directs the work of the Law Enforcement Records and Warrants Sections of the Sheriff's Department; provides training to Sheriff's staff as needed regarding assigned areas; and performs related work as required. This is a working supervisory classification, responsible for selecting, training, and evaluating clerical administrative and accounting staff, and for the maintenance and security of law enforcement records, including computer security, and participating in record keeping and warrant processes.

Examples of Duties:
Essential: 

• Maintains the confidentiality and security of law enforcement files and records; controls the retention and distribution of department records and information
• Processes, confirms, and locates information on warrants using the telephone and teletype; and resolves problems with warrants.
• Processes money received from the jail including bails and fines, makes deposits, requests checks, and accounts for monies.
• Directs the work of assigned staffed, determines work assignments, identifies training needs and arranges or conducts training; evaluates work of assigned staff; recommends disciplinary action; reviews and approves time sheets and overtime
• Assists in developing procedures, standards and work measurement systems for assigned area
• Prepares and updates appropriate policy, procedure, and training manuals; consults with other department supervisors in the formulation and implementation
• Interprets and applies federal, state, and local laws regulating the control of law enforcement records and assists in the development of department guidelines for compliance
• Supervises the validation of department information contained in state California Law Enforcement Telecommunications System (CLETS) and National Law Enforcement Telecommunications System (NLETS) criminal information computers, the sealing and dismissal of records and reports in accordance with court orders, applicant fingerprint coding and processing, and sex and narcotics and arson registration
• Insures compliance with federal and state reporting of crime and arrest statistics
• Acts as law enforcement records custodian and Agency Terminal Coordinator
• Participates in staff functions; assists with the development of the department budget
• Assists in the maintenance, development and general administration of the Sheriff's automated criminal justice information system
• Composes correspondence and reports

Important:

• May order supplies for various divisions

Knowledge and Skills Required:
Knowledge of:

• Policies, rules, regulations, and functions of the Sheriff's Office
• Regulations affecting the control, access and dissemination of law enforcement and criminal history information
• Basic automated records management systems
• California Law Enforcement Telecommunications System (CLETS) and the National Law Enforcement Telecommunications System (NLETS)
• Responsibilities of an Agency Terminal Coordinator
• Correct English usage, spelling, grammar and punctuation
• Office methods, equipment and procedures, including computer applications and filing and indexing methods
• Budget preparation and expenditure control
• Financial and statistical record keeping
• Principles of supervision and training
• Principles and practices pertaining to the processing and serving of warrants.

Skill in:

• Planning, organizing, and supervising the work of assigned staff; providing training and assistance to others
• Taking responsibility in a variety of situations and recognizing scope of authority
• Preparing maintaining and updating a variety of records and reports, including financial and statistical records; assisting with budget preparation and expenditure controls
• Performing a variety of difficult clerical and administrative assistance duties on a word processor
• Functioning as the Agency Terminal Coordinator
• Preparing clear, concise correspondence and reports
• Taking notes and transcribing accurately
• Dealing tactfully and courteously with those contacted in the course of work
• Establishing and maintaining cooperative working relationships with those contacted in the course of work

Physical Demands and Working Conditions:

Mobility to work in a standard office environment, use standard office equipment, physical ability to sit or otherwise remain stationary at work post for long periods of time; manual dexterity to use standard office equipment and supplies and to manipulate both single sheets of paper and large document holders (binders, manuals, etc.); strength to occasionally lift and carry up to 20 pounds; vision to read handwritten and printed materials and a computer screen; hearing and speech to communicate in person and by telephone.

May involve exposure to stressful situations including dealing with erratic and sometimes threatening behavior.

Some accommodations may be made for some physical demands for otherwise qualified individuals who require and request such accommodations.

Other Requirements:

Must submit to and pass a medical examination and a background investigation, if not already employed with the sheriff’s office

This class description lists the major duties and requirements of the job and is not all-inclusive.  Not all duties are necessarily performed by each incumbent.  Incumbents may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

Other Qualifications

Completion of twelfth grade and four years of increasingly responsible clerical, administrative assistant or record keeping work experience in a law enforcement environment. At least one year of lead or supervisory experience is preferred. Supplemental college level course work from an accredited college or university in Criminal Justice Administration or a related field is desirable.

Licenses and Certificates:

-Typing at a net rate of 40 wpm. (ATTACH A TYPING CERTIFICATE SHOWING YOU CAN TYPE 40 wpm) If you do not already have one, VISIT www.freetypinggame.net. Click on the Tests tab at the top and then select Free Certificate Tests and follow the steps. Once you have your certificate, save it and attach it in the attachment section of your application prior to submitting. 

-Successful completion of training leading to certification by CLETS (California Law Enforcement Telecommunications System). (ATTACH CLETS CERTIFICATION TO APPLICATION OR PROOF OF COMPLETION OF TRAINING IF AWAITING CERTIFICATE).

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