ASSISTANT TO THE INVENTORY DIRECTOR na Northside Auto Group

Job Description

Job Title: Assistant to Inventory Director     

Department: Executive Department

Reports To: Tracy Ingram

FLSA Status: Non-Exempt

Prepared By: HR

SUMMARY

Performs clerical duties and record keeping for Inventory Director of Northside Auto Group. Performs other duties as assigned.

ESSENTIAL DUTIES 

Essential duties include the following. Other duties may be assigned.

• Stocks in inventory units for Northside Ford.
• Downloads vehicle invoices for Northside Ford.
• Functions as a backup receptionist for Chevrolet, Honda, and Mercedes as needed.
• Schedules courtesy deliveries for Ford and delivers courtesy deliveries.
• Processes dealer trade paperwork for Ford.
• Assists Inventory Director as needed.
• Completes other duties as assigned.
• Maintains a professional appearance.
• Check all Ford, Chevrolet, Honda and Mercedes for rebate doc and claim maintains RDR report for Ford and Chevrolet.
• Sales reports Ford new car sales
• Maintains Ford and Chevrolet recalls
• Maintains Keytrak for all Northside Auto group stores.
• Maintains FCTP inventory units.
• Issue make ready PO’s for Ford
• GPS lot tracker report for Northside Auto Group.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED) and one to two years related experience.  Proficient in Excel, Word, and Outlook.  Proficient in ten key by touch.  Comprehends basic accounting principles of credits and debits.

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS

Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals on an adding machine.  

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written or oral form.  Ability to deal with problems involving several concrete variables in standardized situations.  Ability to pay close attention to detail when conducting all essential duties.  

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to sit; stand; bend; use hands to finger, handle, and feel; talk and hear; and reach with hands and arms. Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.  

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.  

Northside Auto Group is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.  If you need a reasonable accommodation for any part of the employment process, please contact us by email at [email protected] and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email.