HR Generalist/Coordinator, 40 hour days, M-F na Heywood Hospital

You Matter Here!

Heywood Healthcare values our employees! We offer competitive wages, great benefits and generous earned time off. Come work where you will matter! 

Hours: 40 Hours

Summary:

Serve as the dedicated Human Resources (HR) professional of Heywood Healthcare. Work closely with leaders on strategic and tactical HR initiatives that are aligned with the organizations business objectives. Perform a range of HR Generalist responsibilities, specialized and administrative duties.  Responsible for providing high-level of daily support in the administration of HR services.  Incumbents work independently under the direction of the HR Manager.  Handles problems and non-routine situations by determining the approach or action to take and interprets guidelines, procedures, policies and practices.

Essential Functions: 

• Responsible for leading HR support to client groups by providing consultation and delivery of HR programs and services to meet division and/or department needs. As needed, facilitates monthly meetings with key leaders to review matters related to optimizing the performance of employees.
• Analyze trends and metrics in partnership with HR team, utilizing information from dashboard and other key employee metrics (New Hire, T/O, Exit Survey data). Consult with key leaders to recommend solutions.
• Maintains the security of confidential personnel files and salary information.
• Conducts screening interviews, and other interviews as requested, and gives immediate feedback to the hiring department manager.  Ensures requisition are created and approved by required management so that positions can be posted.
• Manages positions weekly to go to the Position Review Group in order to fill authorized vacancies.
• Utilizes recruitment tools such as job fairs, websites and other advertising methods in order to market positions and the organization.
• Collaborates with client group Leaders regarding departmental needs, candidate profiles and recruitment efforts/strategies.
• Completes compensation review to set salaries/hourly rates for all new hires.  As needed, completes salary market reviews.
• Manages all aspects of the new employee hiring process from making the offer, scheduling pre-employment meetings, tracking of status, verifying and tracking licenses/education and communicating with the manager.
• Conducts pre-employment meetings with all new hires in book of business.  Including reviewing all documents for completion as well as ensuring understanding of policies, procedures and orientation attendance.
• Responsible for tracking and overseeing all new employees being cleared to work, including ensuring Payroll has appropriate paperwork for timekeeping.
• Maintains and updates job descriptions to ensure criteria based qualifications are accurate for job postings.
• Ensures all performance evaluations are continuously up to date and available for Leaders on the team share drive.
• Responds to Human Resources related requests made via e-mail, telephone or in person by applicants, employees and managers within 24 hours.
• Collaborate with other HR Department staff and subject matter experts within HR (employee relations, benefits, compensation) to obtain information, deal effectively with division/department issues and deliver customized solutions.
• Coordinates the design, scheduling, and presentations given at Hospital Wide Orientation monthly. Facilitates biweekly Hospital Wide Orientation.
• Tracks Mandatory Education Program to ensure all employees complete education within the required timeframe.
• Attends seminars, professional meetings and educational programs that lead to professional growth. 
• Confirms accuracy and integrity of all data entered, maintains data in HRIS systems, intranet and databases and assuring information is available on a timely basis.
• Performs group data updates, exports, imports, clean-ups, and researches/reports on any data discrepancies, as needed.
• Delivers routine daily/weekly/monthly reporting and responds to basic to intermediate ad hoc data requests.
• Prepares reports, graphs, charts and statistics in support of human resources operations, as needed.
• Provides assistance and supports others on difficult assignments and/or problems as directed.
• Coordinates, schedules and tracks progress of specialized work projects or departmental functions.
• Administers various HR reports related to employee data.
• Participates in special projects or assignments independently or with co-workers as directed.
• Coordinates smooth and welcoming onboarding process for all new hires.
• Ensures new hires complete all new hire paperwork, complete a new hire physical and ensures that orientation letters and pre-orientation materials are sent to employees prior to Hospital Wide Orientation.
• Submits Criminal Offender Records Information (CORI) or other security check requests on all employees and volunteers. Keeps HR Manager informed of CORI or other security check results.
• Manages the accurate and timely processing of personnel information, including, but not limited to status changes, transfers/promotions, terminations, job information and requisitioning processing.
• Develops a network of HR counterparts at other healthcare facilities and related community organizations.

Statement of Other Duties

This document describes the major duties and responsibilities for this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that employees may be asked to perform job-related duties beyond those explicitly described.

Functional Demands

Physical Requirements

Exerts up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Frequently reaches (extending hands and arms in any direction), and handles (seizing, holding, grasping, turning, or working with hands).

Organizational Expectations

Behavioral Attributes

The following behavioral attributes are required: achievement motivation, concern for order, flexibility, initiative, self-confidence, self-control, customer service orientation, interpersonal skills, teamwork, analytical thinking, information seeking, cultural diversity awareness.

Minimum Education

• Bachelor’s Degree in HR or related field required or Master’s degree in HR preferred.

Minimum Work Experience

• 4-7 years progressive experience in HR setting preferably in a Healthcare setting.
• Prior experience with Meditech strongly preferred. 
• Familiarity with online recruiting tolls and job sites preferred. 

Preferred Skills:

• Excellent communication skills and the ability to perform multiple tasks with minimal supervision is essential. 
• Ability to present information and influence decisions. 
• Comfortable working with people from diverse backgrounds and at all levels within the organization. 
• Strong problem-solving skills. 
• Analytical thinking and project management skills. 
• Adaptability and comfortable working in a fast-paced environment. 
• Maintain professionalism and composure under pressure. 
• Extremely organized with the ability to prioritize tasks and meet deadlines. 
• Meticulous attention to detail. 
• Proficiency with Microsoft Office Suite (Word, Excel, Power Point).