Business Affairs & Acquisitions Administrator na Angel

As a Business Affairs Coordinator, your responsibilities will involve collaborating closely with stakeholders to define goals, capture learnings, establish schedules, and monitor progress. Your attention to detail will play a vital role in ensuring efficient project delivery and success. In addition to proactively resolving issues, coordinating logistics, providing critical updates to internal stakeholders, and tracking project deliverables, you will also assist with drafting, formatting, and circulating deal contracts, coordinating with internal review and signature processes, and maintaining organized systems for contract tracking and storage. You will support and manage deal flow across filmmakers, partners, and investors by tracking and organizing active and prospective deals, managing calendars, travel details, deadlines, and deliverables across multiple simultaneous negotiations, and ensuring smooth handoffs and communication between Legal, Finance, Distribution, and Investor Relations. This position will be onsite in St. Paul, MN.



Expectations at Angel Studios:

Amplify light in every action.

Know your customer - it might be our viewers, investors, creators, or internal Angel Teams. Ensure you understand your customer and are providing what THEY need and not just what you want to build by interviewing them at least once a month.

Give consistent and timely candid feedback with compassion - your team members need to know where they stand at all times. If you find yourself doubting a team member, address it swiftly with actionable feedback.

Contributes in a way that moves the Angel mission forward and exemplifies the team qualities required for working at Angel.

When faced with roadblocks, mistakes or unforeseen circumstances, consistently and proactively find creative solutions and/or break down barriers to handle the challenge or complication. (Focus is on creating/building/testing/learning/resolution rather than getting stuck and identifying or placing blame).

Clearly understand how to utilize and apply network effects.

As the owner of your outcomes, you are empowered to break down silos and coordinate with any and all people you need in order to reach your goals. 

You are ultimately responsible for achieving the outcomes while also using resources wisely - whether that be money, people, or time.

Essential functions

Provide end-to-end coordination

Clear and timely communication required.

Assume full accountability for meticulous attention to detail, ensuring accurate timelines and prioritizing tasks based on overarching project goals. Drive seamless coordination across team members to meet deadlines efficiently and effectively.

Responsible for defining project goals and scope, establishing schedules, monitoring progress and performance, and suggesting necessary changes to ensure project success

Coordinate with other coordinators and administrative staff

Oversee project requirements and manage project timeline 

Proactively coordinate with outcome owners and brand managers to create a detailed project plan and monitor progress

Coordinate project calendars, booking meetings as required

Proactively find gaps in projects and personally take action to fill those gaps

Highlight areas of friction or redundancy and coordinate with internal teams to resolve issues

Clearly communicate critical information (both in writing and verbally) to key stakeholders

Regularly update on project status

Track the project deliverables and matching those with agreed deadlines

Take and convert meeting notes to actionable items 

Must attend and contribute to regularly scheduled staff meetings

Proficiency in speaking, reading and writing in the English language required.  Additional language proficiency is a plus. 

Responsible for assembling and maintaining data rooms for investor and partner diligence

Coordinating collection of financials, rights documentation, production materials, and legal records

Ensuring completeness, accuracy and timely updates for deal closing of financing reviews

Competencies

Excellent creative writing skills

Capable of managing workload and prioritizing tasks in a fast-paced corporate environment

An exceptional listener with excellent written and verbal communication skills

Proficiency with Microsoft Office and Google Workspace

Detail-oriented perspective and able to pick up on overlooked details

Organization and time management 

Able to maintain confidentiality of information

Must be able to manage multiple assignments, set priorities, and adapt to changing conditions

Resourceful and able to problem-solve and manage tasks with ambiguity

Can take feedback to tasks and assignments positively and create better solutions

A quick study, able to pick up new skills and learn how to use new programs

Must participate in setting and achieving regularly scheduled and outlined objectives 

Ability to take individual ownership, execute with high energy, share context, insist on candor with positive intent

Comfort with confidential legal and financial materials

Ability to manage multiple concurrent deal processes and support leadership in a fast-paced dynamic environment 

Preparing briefing notes, comparables, and presentations for acquisitions and financing discussions.

Conducting research and compiling market data to inform negotiations with filmmakers, partners and investors.

Providing executive summaries and reporting updates to leadership.

Serving as a point of contact for inbound filmmaker and investor inquiries.

Taking detailed notes in meetings and converting them into clear follow-up tasks.

Supporting departmental reporting with weekly/monthly deal flow updates.

Work environment

 When in the St. Paul office, expect a comfortable, air-conditioned work environment. Team members are issued their own desks, but the office is an open, shared space and can be fast-paced and occasionally noisy.

Physical demands - Will need to be able to sit or stand at a desk for extended periods of time. 

Position type and expected hours of work - Regular full-time, 40 hours per week

Travel required - Must be willing and able to travel out-of-state and internationally if needed.

Required education and experience

Bachelor’s Degree in a relevant field or equivalent.

2-3 years experience coordinating and managing projects in the creative content and marketing industry.

Preferred education and experience

Master’s degree

Experience in entertainment, finance, or legal environment (Particularly business affairs, acquisition, or investor relations)

Strong interpersonal and relationship-building skills

Paralegal or legal training experience considered a plus

3+ years  coordinator experience. 

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