Senior Administrative Assistant/Deputy City Clerk na City of Fortuna (CA), CA

About the Department

 - 34-hour workweek
 - Full-time pay and benefits
 - Real work-life balance
Sound like your kind of place?

$28.50 - $34.67 per hour

$50,379 - $61,294/year plus a $3,750 Stipend in December 2025 and $7,500 in 2026 

Under general direction of the City Clerk / Human Resources Manager, performs a variety of complex administrative and clerical support for the Administrative Services Department in such areas as administration of City Manager division, human resources, risk management, information technology management (IT), FPPC reporting, elections, and special projects; prepares City Council, Successor Agency and other committee/commission packets and supporting materials; maintains files, records and other information; and performs related work as assigned.
This is a full time, single position class and is an experienced level office support position.  Incumbents are expected to quickly become familiar with the policies and procedures of the City and provide a variety of advanced administrative and clerical support, including work of a confidential nature.  The work is performed under the general direction of the City Clerk / Human Resources Manager, and latitude is granted for the exercise of independent judgment and initiative.

Position Duties

• Serves as confidential administrative support for the City Clerk / Human Resources Manager and the City Manager and all areas of the Administrative Services Department including but not limited to; the City Manager’s office, city clerk, human resources, risk management, and information technology management (IT)
• Serves as Deputy City Clerk, and may attend meetings of the City Council, Successor Agency, and Oversight Board and other committees/commissions as necessary to serve as recording secretary; records actions taken and assures that information is properly and accurately maintained in the City’s permanent record files; provides notice of action taken to appropriate parties.
• Works with Department Heads, City Manager, City staff, the public and others to plan and prepare the distribution of the agenda, meeting packets and supporting documentation.
• Reviews agenda items to ensure that all submittals are complete and in compliance with established procedures and the Brown Act.
• Distributes ordinances, resolutions, proclamations, staff reports and documents resulting from City Council actions.
• Assists in the preparation and posting of legal notices, Meeting agendas, and related documents. 
• Interacts with elected officials, staff, other agencies and officials, and the general public to accomplish projects and duties. 
• Maintains roster of City boards, commissions and other appointments.
• Establishes and maintains files and records management for City.
• Assists with statements of economic interest as required by the Political Reform Act of 1974 and the Fair Political Practices Commission.
• Assists with City elections, including issuing of nomination and campaign papers, answering candidate questions, and other election-related tasks.
• Provide administrative support in matters related to risk management and human resources, such as recruitments, arranging interviews, and routine correspondence.
• May coordinate information technology (IT) requests with network administrator, maintain IT records and budget tracking.
• Transcribes and/or prepares letters, minutes, reports, and other related material.
• Copies, packages, and distributes a variety of information, forms, records, and data as requested.
• Prepares correspondence, reports, lists, records and other documents as instructed or requested by designated personnel.
• Keeps supervisor informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems.
• May attend meetings, conferences, workshops and training sessions, and reviews publications and other materials to become and remain current on principles, practices and new developments in assigned work areas.
• Makes travel arrangements.
• Respond to questions from staff, the public, and others in a courteous and timely manner.

Minimum Qualifications

Knowledge of the following:

• Safe work practices.
• City of Fortuna policies and procedures.
• Correct English usage, including grammar, spelling, punctuation and vocabulary.
• Principles, methods and practices of risk management.
• Policies and procedures of public sector human resources
• Principles and practices of Municipal Code structure and maintenance.
• Fair Political Practices Act of 1974 and filing requirements for statements of economic interest.
• The Ralph M. Brown Act 
• Methods and procedures for records management.
• State of California elections procedures for City governments.  
• Receptionist and telephone etiquette.
• Microsoft Office
• Standard office practices and procedures including filing systems, document preparation, and the operation of standard office equipment, including a word processor.

Ability to:

• Learn the overall functions, duties and responsibilities related to carrying out assigned tasks.
• Deal with a wide range of persons, including situations in which individuals may be upset over an issue involving City activities or policies.
• Organize and maintain accurate and complex recordkeeping and indexing systems.
• Prepare and organize pertinent materials for Meeting agenda items.
• Interpret and apply policies and procedures related to record keeping.
• Prepare clear, concise, accurate and complete correspondence, documentation and other reports.
• Type and perform word processing tasks accurately from printed copy.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Demonstrate excellent verbal and written communication skills.
• Accomplish tasks with a high level of energy, and be task-oriented.
• Demonstrate strong organizational and customer satisfaction skills.
• Provide administrative and clerical assistance related to city clerk, personnel and risk management.
• Establish and maintain effective working relationships.
• Communicate effectively with others, both orally and in writing, using both technical and non-technical language.
• Understand and follow oral and/or written instructions, policies and procedures.
• Prepare and present accurate and reliable reports containing findings and recommendations.
• Operate or quickly learn to operate a personal computer using software applications appropriate to assigned tasks; as applicable.
• Use logical thinking and creative thought processes to develop solutions according to written directions or oral instructions.
• Perform a wide variety of duties and responsibilities with accuracy and speed under pressure of deadlines and changing priorities.
• Quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology.
• Act with integrity, ingenuity and inventiveness in the performance of assigned tasks. 

Other Qualifications

High School diploma or GED required. Any combination of training and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the requisite knowledge and abilities would be three years of office administrative experience, which has included providing support to senior management staff in a public agency. The ideal candidate will have 3+ years of increasingly responsible experience performing administrative and clerical duties associated with the administration of local government, or a related field.

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