Trade Events Specialist na Unique Vacations Inc. (affiliate of Sandals and Beaches Resorts)

DO WHAT YOU LOVE!

Unique Vacations, Inc. -- an affiliate of the worldwide representative for Sandals Resorts and Beaches Resorts -- is seeking a forward-thinking Trade Events Specialist to join its remarkable Miami-based, in-house team. 

WHO ARE WE?

Unique Vacations, Inc. is an affiliate of the worldwide representative of Sandals Resorts and Beaches Resorts. We provide exclusive, marketing, public relations, advertising, promotions, and creative services to showcase the Luxury Included experience, which guests have come to adore for 40 years and counting for Sandals & Beaches Resorts. 

You can learn more about the brands we represent by visiting www.sandals.com and www.beaches.com. 

We are ever-dedicated to our customers, vendors, and our most precious commodity -- our TEAM! At Unique Vacations, Inc. we know our company is most powerful when everyone can make their mark. When you do what you love, you will be empowered to create the future that you want!

APPLY, CREATE, IMPACT:

If you’re ready to make an impact on one of the world’s most renowned hospitality brands, we invite you to apply for the Trade Events Specialist via our career portal: http://www.uvcareers.com/

JOB DESCRIPTION:

The Trade Events Specialist works closely with Sales Leadership team to carry out the organization’s special events programming mission as well as help ensure long-term growth and sustainability for the Sandals and Beaches Brand.  The Trade Events Specialist will directly report to the Trade Events Manager. 

The Trade Events Specialist assists the sales department with all sales events. The successful candidate must be organized and efficient in handling a high volume of meetings and event details, can assemble and coordinate resources and able to multi-task. The Trade Events Specialist is responsible for supporting our educational, marketing, and sales initiatives both in-house and at our live events. 

The Trade Events Specialist prepares all event documentation and coordinates via Sales, on-property departments, and Travel Partners to ensure consistent, high-level service throughout the pre-event and post-event phases of property events. This position primarily handles complex events and ensures a seamless turnover from sales to service back to sales. 

The Trade Events Specialist supports and implements initiatives under the direction and guidance of the sales leadership team. The Trade Events Specialist serves as the event planner and is a liaison for special events on property.   This position requires great attention to detail and ability to research issues in a timely and accurate manner.  

JOB ROLES AND RESPONSIBILITIES:

• Manage RSVP Event Builder program on the TA Portal.
• Prepare weekly reports for Sales leadership.
• Assist with the planning & coordination of all sales events & travel advisor education programs such as but not limited to:
  • Conventions, Unveilings, Conferences, TA Day, STAR Awards
  • S.E.E. and B2B FAM’s, Golf Events/Tournaments
  • TA Appreciation Events
  • Lady Sandals
  • All Travel Industry related events (under contract), ie: ASTA, Great Bridal Expo, partnerships, sponsorships and etc.
• Assist in any other project assigned by the Sales Leadership Team.
• Identifies operational challenges associated with the group and works with the property staff and clients to solve these challenges and/or develop alternative solutions.
• Participate on-site at regional and/or national events and conferences agenda creation and printing.
• Hotel reservations for staff and VIPs.
• Create and maintain speaker/sponsor event status sheets as well as speaker/sponsor communication and notes. 
• Assist with arranging catering and AV equipment needs for our events. 
• Send attendee communication; Save the Date, Roles and Responsibilities, Policies and Expectations, updates, schedules, attire.
• Track, manage and reduce on-site costs, while maintaining high levels of customer service for exhibitors/sponsors and attendees. 
• Oversee communication/questions from registrants related to an event.
• Create rooming list and manage room block.
• Builds and maintains close relationships with meeting and event planners, the sales team, and all operating departments/resort management.
• Report registration updates including, names, type and revenue.
• Provide support to our events including the set -up, supervision of temps and break down post-event. 
• Attends all intra/inter-departmental meetings as assigned. 
• Assists with potential clients (site-inspections/FAMs) as required. 
• Assists the Sales Leadership team with budgets and forecasts. 
• Inspects function space for physical appearance/maintenance needs and communicates with appropriate point of contact.
• Disseminate pertinent event information to the resorts, Sales and Operations Departments in a timely manner.
• Produce event recaps and track costs for each event.
• May be asked to cover for a BDM at a weekend event; will receive an incentive.
• Other duties, tasks, and assignments, as needed or required by the Sales Leadership Team. 

COMPETENCE REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications include:

• Requires a professional attitude, have a positive attitude and strong work ethic
• Strong communication and time management skills 
• Proficient with Microsoft Office including PowerPoint, Excel and Word 
• Strong organizational skills and attention to detail, responsible, dependable and a team player 
• Creative problem-solver with the ability to multi-task, manage multiple projects and meet deadlines in a fast-paced environment
• Possesses the ability to think critically and is resourceful
• Self-starter with a positive demeanor and high degree of business professionalism 
• Must be able and willing to work flexible hours including evenings, weekends and holidays 
• Must be able to travel
• Be a team player. 
• Have a high level of computer proficiency 
• Able to navigate the internet
• Communicate via e-mail
• Manipulate spreadsheets 
• Prepare documents using a word processor      

EXPERIENCE:

Outlined below are the academic qualifications and length and type of experience deemed necessary by Unique Vacations Inc. in order to perform the role of Trade Events Specialist competently.

Education: Bachelors degree preferred or equivalent experience in luxury hotels/resorts. 

Experience: 3-5 years of experience in sales, marketing and event management at a preferred luxury property. 

BENEFITS:

We offer a full benefits package including:

• Health
• Dental
• Vision
• Employer paid life insurance, STD, and LTD
• Sick days
• Vacation days
• 9 Holidays
• Tuition assistance
• Parental leave
• 401K plan with a company match

Additional perk: After 6 months of continuous employment, you may visit the resorts we represent at a discounted rate.

Once you visit one of the properties, you will not only experience the best of what the brand has to offer but you will get to see first-hand what makes us so passionate and most of all so “Unique”.

ABOUT UNIQUE VACATIONS:

Unique Vacations Inc. is an affiliate of the worldwide representative of Sandals and Beaches Resorts – exclusively providing, marketing, public relations, advertising, promotions, and creative services to showcase the Luxury Included experience, which the guests have come to adore for 40 years and counting for Sandals and Beaches Resorts. 

Designed for couples in love, Sandals Resorts boasts 18 Luxury Included resorts located on the Caribbean’s best beaches in Jamaica, Bahamas, Barbados, Antigua, Curaçao, St. Lucia, St. Vincent and Grenada. The family-friend resorts for everyone, Beaches Resorts offers three magnificent locations in Jamaica and Turks & Caicos.  

We are headquartered in sunny South Florida – a hop, skip and a jump from the glorious Caribbean islands. 

Learn more about the brands we represent at www.sandals.com and www.beaches.com.