Aministrative Assistant II- Western Heritage Museum & LCCHF na New Mexico Junior College, NM

About the Department

The Administrative Assistant II for Western Heritage Museum & LCCHF shall report to the Executive Director of Western Heritage Museum & Lea County Cowboy Hall of Fame. Duties and responsibilities include, but are not limited to, the following: 

• Coordinates the clerical and administrative support functions for the Museum including, daily deposits, office maintenance and organizing files.
• Works with the Junior College to monitor, organize, and update budget and accounting records.
• Prepares and organizes purchase orders, requisitions, check requests, and credit card statements.
• Trains and schedules part-time staff to operate the Museum Store and perform general museum-related tasks such as opening and closing the building.
• Works with museum members and manages the membership database.
• Manages the Museum Store and point of sale system; purchases and handles inventory; maintains Museum Store displays.
• Works with the director to maintain an accurate facility usage calendar.
• Maintains accurate documentation and records for customer billing in regards to Museum rentals; schedules a responsible staff member to manage the rental or event.
• Acts as liaison to the Lea County Cowboy Hall of Fame (LCCHF) board with the Executive Director, and in this capacity, maintains accurate records and other communications for the LCCHF board members and collaborates in researching and procuring fundraising for LCCHF events.
• Plans and executes LCCHF events:  Empty Saddles Banquet and the Llano Estacado Banquet.
• Reports to the Executive Director.
• Actively participates in the institutional goals and objectives designed to support the mission of the college.
• Serves on college committees as assigned.
• Performs other duties as assigned or required.
• Nothing contained herein shall limit the President in assigning the employee to any of the various college activities for which he/she would be qualified in order to meet the needs of New Mexico Junior College.

Position Duties

• High school diploma or equivalent.
• 3 years’ experience in office management and/or retail management
• Normal hours are Monday-Friday, 8am-5pm.   Evenings and weekends are required as needed for events.

Minimum Qualifications

Other Qualifications

To apply:
 Submit NMJC application form via the NMJC website (www.nmjc.edu)