Payroll & Benefits Administrator - 4984 - Onsite position - Seaway - Gulfport na Keesler Federal Credit Union

Position:        Payroll & Benefits Administrator

Department:  Human Resources

Reports To:   Payroll & Benefits Manager

 FLSA: Non-Exempt                                                            

SUMMARY

Under the general supervision of the Payroll & Benefits Manager, performs a variety of payroll and benefits tasks.

SUPERVISORY RESPONSIBILITIES:

None

ESSENTIAL FUNCTIONS:

• Processes the bi-weekly payroll and direct deposits for both U.S. and U.K.
  • Ensures bi-weekly payroll is balanced and if not researches errors to correct.
  • Uploads Incentive Pay, Step increases, Merit, and Bonus electronically into HRIS system.

• Processes final pay for terminated employees including any leave payouts.
• Processes defined benefit and defined contribution plan calculations for terminated employees.
• Research payroll issues for employees and makes necessary adjustments.
• Processes all employee garnishments; answers to court; notifies employee of garnishment; sets up garnishment deduction and goal in payroll system. Prepares final letter to Court when garnishment is paid in full.
• Processes payroll records for new hires, personnel transfers, changes, terminations and promotions and enters data into the HRIS payroll system.
• Pulls New Hires into Core HRIS system.
• Sets up User Access and Security Roles within HRIS system.
• Submits census data for 401k & 457b plan each pay period.
• Communicates benefits options and assists with initial benefits enrollment for new hires in New Hire Orientation.
• Communicate and assist all team members who have Life Event changes in Benefits Prime.
• Assists the Payroll & Benefits Manager with time management and payroll training in the HRIS system for managers.
• Sets up benefits deductions and direct deposit information in payroll.
• Ensures PTO accruals are calculating accurately and processes PTO payouts as necessary.
• Sets up 401K payroll deductions in timely manner for 401K participants, processes 401K withdrawal requests. Sets up 401k loan deductions and processes 401k loan payoffs.
• Submits employee termination information to Trustage for the Defined Benefit Plan purposes.
• Works Data Service Request tickets.
• Completes all Employment Verifications.
• Reviews and manages the timekeeping system to ensure employee time punches are entered timely by managers.
• Maintains bi-weekly, quarterly, and annual payroll files.
• Assists employees with payroll-related issues in a professional, timely manner.
• Prepares various payroll-related reports.
• Continues to give input on refining processes of payroll and benefits.
• Maintains billing spreadsheet for Budget
• Uploads and scans all payroll/benefit paperwork into Synergy.
• Updates Benefit providers of Cobra eligibility.
• Processes Benefit invoices.
• Responsible for compliance with all Federal regulations including Bank Secrecy Act (BSA) and Office of Foreign Assets Control (OFAC)

 Other Duties and Responsibilities:

• Assists with community events, as needed.
• Assists with annual benefits open enrollment.
• Maintains up to date knowledge of HR policies and procedures and employment laws in order to assist employees and managers as needed.
• Other duties as assigned to assist the HR Department to better serve our internal customers and the members.

KNOWLEDGE AND SKILLS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills and/or abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education:

• Associates degree in Accounting, Business, HR, or related field or equivalent combination of education and experience.

Experience and Other Requirements:

• Three to five years of experience processing a full cycle payroll, preferably within UKG (Ultimate Kronos Group) software suite for payroll and benefit administration.
• Prior experience in coordinating employee benefit programs.
• Meticulous accuracy and attention to detail required.
• Strong communication, organization and member service skills required.
• Confidentiality and dependability required.
• Ability to anticipate important timing needs that may impact the credit union’s payroll and benefits.
• Must be a self-starter with the ability to multitask and work under pressure in a fast-paced environment with limited supervision.
• This is a full time on site position at our Gulfport, MS Seaway Administration location

Interpersonal Skills:

• Courtesy, tact, and diplomacy are essential elements of the job. A significant level of trust and diplomacy is required in addition to normal courtesy and tact. Work involves extensive personal contact with others and is usually of a personal or sensitive nature. Confidentiality is vitally important.

Computer Skills:

• Working knowledge of Microsoft Windows, with proficiency in all applications of Microsoft Office Suite (Word, Excel, Powerpoint, etc.)
• Experience with payroll/HRIS system preferred.

Certificates, Licenses & Registrations:

None required

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk or hear; use hands to finger, handle or feel; reach with arms and hands; and lift and/or move up to 10 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Extensive use of desktop computer is required.  The noise level is that of a normal office environment. 

DECLARATION

The human resources department retains the sole rights and discretion to make changes to this job description.

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