Records Coordinator na Ripley’s Aquariums

Job Title: Records Coordinator
 Reports to: Director of Husbandry
 Location: Myrtle Beach, SC 

About the Role:
Ripley’s Aquariums is seeking a detail-oriented Records Coordinator to join our dynamic team. This role is essential to ensuring accurate animal records, water quality tracking, enrichment monitoring, welfare assessments, regulatory compliance, and health lab management. The Records Coordinator plays a key role in supporting animal care teams by maintaining data integrity, collaborating across departments, and providing actionable insights to optimize animal welfare and operations.

Key Responsibilities

Animal Database Management:

• Maintain accurate and up-to-date records of animal transactions, including acquisitions, transfers, births, and deaths.
• Conduct monthly and quarterly census checks.
• Manage and organize individual animal profiles to ensure completeness.
• Train staff on TRACKS database use and conduct annual refreshers.
• Serve as the local TRACKS administrator in coordination with IT.

Water Quality Monitoring:

• Maintain water quality lab and testing supplies.
• Enter data promptly into daily reports and notify leadership of any deviations.
• Manage external water sample submissions and results reporting.

Enrichment Tracking:

• Record enrichment activities, training sessions, and behavioral observations.
• Flag any issues to the Director of Husbandry.

Welfare Assessment:

• Monitor animal welfare assessment systems and report findings to leadership and the Animal Welfare Committee.

Inventory & Regulatory Compliance:

• Manage Acquisition and Disposition Logs and ensure accurate census reporting.
• Assist with permit application packages and provide supporting collection reports.

Collaboration & Communication:

• Partner with aquarists, veterinarians, and leadership to share key updates and improve care practices.

Data Analysis & Reporting:

• Produce reports on water quality, animal diets, welfare assessments, and more.
• Use analytics to identify trends and improvement opportunities.

Animal Health Lab Management:

• Oversee inventory of medicines, supplies, and surgical equipment.
• Conduct monthly audits of controlled substances (with veterinarian verification).
• Enter all health evaluation data accurately and promptly.

Research Support:

• Provide accurate data to support Ripley’s research initiatives.

Qualifications:

• Bachelor’s degree in animal science, biology, or related field preferred.
• Professional experience working with animals in a zoological or aquarium setting.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively.
• Familiarity with animal care regulations and best practices.
• Proficiency in database or animal management software (TRACKS experience preferred).