Finance & Administrative Coordinator na None

Job Title: Finance and Administrative Coordinator

Status: Full-Time, Non-Exempt (Hourly)
Department: Finance
Reports To: Finance Director (or specify appropriate supervisor)

Job Purpose

The Finance and Administrative Coordinator serves as the first point of contact for visitors and callers while providing essential administrative support to ensure smooth operation of the Finance Department. This role also occasionally coordinates and supports internal and external meetings, ensuring they are well-organized, professional, and efficient.

Key Responsibilities

Reception & Front Desk

• Greet and assist visitors in a professional and friendly manner.
• Answer, screen, and direct incoming phone calls promptly.
• Manage and distribute incoming mail, packages, and deliveries.
• Maintain a tidy and welcoming reception and common areas.

Administrative Support

• Act as the administrator for the electronic health records and medication administration platform.
• Provide general administrative support including data entry, filing, photocopying, and document preparation.
• Assist with maintaining office supplies and equipment inventory.
• Handle correspondence, reports, and other communication as directed.
• Support daily accounting operations, including accounts payables, receivables, and financial record-keeping as needed.

Meeting Coordination

• Occasionally schedule and organize meetings, conference calls, and events.
• Prepare meeting agendas, materials, and presentations as requested.
• Ensure meeting rooms are reserved, set up, and equipped with necessary technology and supplies.
• Record, transcribe, and distribute meeting minutes when required.
• Provide hospitality support for meetings (refreshments, sign-in sheets, visitor badges, etc.).

Additional Duties

• Assist in coordinating office-wide communications and announcements.
• Support special projects and organizational initiatives as assigned.
• Uphold confidentiality and professionalism at all times.

Core Competencies

• Communicates Effectively
• Customer Focus
• Plans and Aligns
• Ensures Accountability
• Tech Savvy

Minimum Employment Standards

• High school diploma or equivalent required.
• 2+ years of administrative or receptionist experience, preferably in a professional office setting.
• Strong organizational skills with the ability to manage multiple priorities.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and virtual meeting platforms (Zoom, Teams).
• Excellent written and verbal communication skills.
• Professional demeanor, punctuality, and attention to detail.

Preferred Employment Standards

• Associate degree preferred, with a background in accounting or finance.

Compensation & Schedule

• Classification: Non-Exempt, Hourly
• Hours: 40 hours per week (with occasional flexibility for meetings/events)
• Compensation: Based on experience, with eligibility for overtime pay

Benefits

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off (Generous PTO Policy and 10 company holidays!)
• Retirement plan
• Vision insurance
• Pet insurance

Why Join UCPH?

• Meaningful work that directly impacts lives
• Supportive leadership and collaborative team environment
• Opportunities for professional development and training
• Competitive compensation and benefits