Manufacturing Office Assistant na CKD USA Corporation

Description

CKD USA Corporation is a global leader in automation technology and industrial components. We pride ourselves on innovation, quality, and customer satisfaction. As part of our continued growth, we are looking for professionals who are committed to excellence and thrive in a collaborative, fast-paced environment.

CKD USA Corporation is currently seeking a reliable, detail-oriented, and highly organized Manufacturing Office Assistant  to join our Supply Chain/Materials team at our Austin Manufacturing.  

The Manufacturing Office Assistant provides vital administrative and clerical support for Austin Manufacturing, ensuring that office operations run smoothly and efficiently. This role involves managing documents, assisting with communication, and supporting various administrative tasks that contribute to the overall productivity of the manufacturing team. 

High volume interaction with office teammates and reporting to General Manager. Maintain open communication with General Manager, Management Team, HR, IT, and Production. 

Responsibilities:

• Manage the full cycle Manufacturing Order Process, including releasing, distribution of manufacturing order to respective locations for processing and closing.
• Track shipments for direct sales and Supplier Consigned Inventory and prepare shipping documents.
• Assist with the preparation of reports, presentations, and other documentation as needed. 
• Provide general administrative assistance to the manufacturing team, including answering phones, responding to emails, and handling correspondence.
• Organize and maintain both physical and electronic files, ensuring easy access to important documents.
• Ensure all documents are properly filed and archived according to company policies and regulatory requirements.
• Accurately enter data into the company’s ERP system or other databases as required.
• Maintain and update records related to production, quality control, and safety compliance as assigned.
• Manage office supplies, ensuring that all necessary materials are stocked and available.
• Assist with the coordination of meetings, including scheduling, preparing agendas, and taking minutes.
• Perform general office duties, such as photocopying, scanning, faxing, and mailing.
• Provide backup support for other administrative staff as needed.
• Act as a liaison with HR for onboarding new hires and miscellaneous training requirements. Including, but not limited to coordinating new hire luncheons and company events.
• Present a positive and respectful professional image towards customers and co-workers and make decisions based on company policies and processes. 
• Perform other duties as assigned. 

Requirements

Requirements:

• Minimum of 1-2 years of administrative or office support experience, preferably in a manufacturing or industrial setting.
• Experience with ERP systems or other manufacturing software is a plus.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills, both written and verbal.
• Attention to detail and a high degree of accuracy in data entry and document preparation.
• Ability to work independently and as part of a team.

Education:

• High School Diploma or GED required; associate’s degree in business administration or a related field is preferred.

Working Conditions:

• This position is typically office-based but may require occasional visits to the manufacturing floor.
• May involve working extended hours during busy periods or to meet deadlines.

CKD USA Corporation offers a comprehensive and very competitive benefits package. CKD USA is An Equal Opportunity Employer. CKD USA does not discriminate on any basis prohibited by applicable law including race, color, religion, sex, national origin, disability, age, citizenship status, or Vietnam era or special disabled veteran's status in recruitment, employment, promotion, compensation, benefits, or training. It is also CKD USA's policy to maintain a work environment free from discrimination on the basis of sexual orientation.

Candidates applying for positions with CKD USA Corporation must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire, CKD USA participates in the E-Verify program.