Administrative Assistant na Shimano North America Holding, Inc.

Administrative Assistant

Distribution Center

Shimano North America Holding, Inc. is a global company offering the world's sporting community top labels and brands, including Shimano, G. Loomis, Power Pro, and Lazer Sports.

We are seeking an Administrative Assistant to join our team! At Shimano, we welcome your talent, innovation, and enthusiasm.  

We offer an exceptional array of employee benefits and incentives and are proud to support our employees' health and happiness. We offer paid time off, medical, dental, vision, employer-matching 401k, wellness incentives, a fully equipped on-site gym, rideshare, and much more.

Job Level:

Experienced

Job Summary:

The Administrative Assistant is responsible for the overall administrative functions of the office. Responsibilities include managing minor accounting and payroll functions; daily distribution of work orders; managing and ordering supplies; generating and submitting POs; ensuring payment of invoices; maintaining data and operational reports. Working with Sales and Customer Service Departments.

Essential Duties/Responsibilities:

• Manage office administrative functions.
• Perform minor accounting functions (payroll, AP, ledger entries, etc.).
• Responsible for printing and sorting orders (Pick Tickets).
• Follow-up with Sales/Customer Service regarding orders and customer-related issues.
• Enter data into daily, weekly, and monthly statistic spreadsheets.
• Daily, manage the team communication presentation (PowerPoint).
• Monitor supply inventory.
• Budgetary management and controls.
• Schedule appointments, and communicate with vendors, transportation agents, staffing agencies, etc., for managers/supervisors.
• Responsible for record retention, filing, and disposal of documents.
• Must maintain all facility bulletin boards.
• Creating and entering Purchase Orders (POs) for warehouse materials and office/cleaning supplies.
• Ordering inventory materials and office/cleaning supplies.
• Review, verify, and log invoices into a spreadsheet and submit invoices for payment.
• Develop and lead facility safety program and culture.
• Maintain equipment training and certifications.
• Ensure the facility is safe and in OSHA compliance. Ensure communication, observation, and accountability of individual safety. 
• Ensure all documents are accurate.
• Run regular errands off-site (must have reliable transportation).

Job Qualifications: 

• Experience working in a distribution center/warehouse facility.
• Working knowledge of Microsoft Office. Must have solid computer skills to create Excel spreadsheets, graphs, and reports and use VLOOKUP and pivot table functions. AS400 experience is a plus (but not required). 
• Must be able to follow written and verbal directions.
• Must have good communication and phone etiquette skills.
• Experience working in a fast-paced environment and can meet deadlines.
• Must be willing to work overtime, long hours, and weekends to meet the needs of the company.
• Excellent interpersonal skills and being a team player is a must.
• Ability to schedule appointments and communicate with vendors, transportation agents, staffing agencies, etc.
• Excellent attention to detail. 
• Ability to match and verify product information accurately.

Education:

Some college coursework.

WORKING CONDITIONS

Environment:

• Approximately 100% of the time performing job duties is spent indoors in a warehouse with limited heating or air conditioning.
• Approximately 75% of the time is spent on the computer.
• Noise level in the work environment is usually moderate. 
• The temperature of the work environment, when in the office, is moderate and ranges from 65 – 80 degrees.

Physical Demands:

• Occasionally lift from overhead or below the waist.
• Occasionally bend, twist, push, pull, climb, squat, crawl and kneel.
• Frequently reach with hands and arms; climb or balance; stand and walk; grasp with hands and fingers; and lift (up to 10 lbs.).
• Continuously sit, use hands to finger, handle or feel objects, tools, or controls.

Machines, Tools and Equipment

• Continuously use copier, fax, printers, and 10-key.
• Continuously use writing instruments, computer and telephone.

NOTE: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. Shimano North America reserves the right to modify and change responsibilities and duties herein without notice.  

Shimano North America is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status or any classification protected by federal, state, or local law.