- Professional
PAYROLL SPECIALIST
JOB DESCRIPTION
Last updated: September 2025
Specifications are not intended to reflect all duties performed within the job.
Job title Payroll Specialist
Reports to
Senior Payroll Manager
Supervisory Responsibilities No
FLSA Status: Exempt
Job Type: FT
Job Summary
The Payroll Specialist works directly with the Senior Payroll Manager in processing payroll. The Specialist collaborates and supports numerous team members during the bi-weekly payroll processing activities and through regular communications both oral and written. Due to a solid working knowledge of payroll, state, and local tax compliance, the Specialist inspires confidence in the efficient and accurate delivery of payroll compensation to all team members.
Duties and Responsibilities
• Execute end-to-end payroll processing activities, including but not limited to, verification payroll data entry and integrity, wage calculations, deductions, and taxes.
• Reconcile and audit payroll for accuracy
• Resolving payroll discrepancies
• Collaborate with Finance, HR and other support teams required to gather and validate pay-roll data, as related to new hires, terminations, promotions, and compensation changes.
• Manage PTO related pay outs, bonuses, and garnishments.
• Process manual checks, voids, stop payments, and direct deposit reversals, as needed.
• Respond to queries from garnishment and unemployment agencies, as well as employment verifications.
• Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disa-bility, and nontaxable wages
• Provide payroll information by answering questions and requests
• Review and assist with improving processes and procedures
• Comply with federal, state, and local tax setup by reviewing existing tax profiles; and provide advice regarding additional setup of new tax jurisdictions
• Contribute to team effort by accomplishing related results as needed.
• Adhere to Cultivate Management Corp policies and procedures
• Perform other duties as assigned including duties that include but not limited to compensation, benefits, deductions, and ability to reconcile and audit payroll rec-ords
Qualifications
• Prior Payroll experience (Minimum 3 - 5 years)
• Garnishment experience (Minimum 2-3 years)
• Experience with bi-weekly payroll/hourly employees
• Experience with multi-site operations
• Experience in a high growth environment
• Strong analytical skills with the ability to interpret and manipulate data effectively.
• Experience with implementation between multiple payroll service providers and third-party systems integration(s) a plus but not required.
Knowledge, Skills and Abilities
• Advanced level skills in the use of the Microsoft Office suite, including Excel (v-lookups, pivot tables), Word, PowerPoint, and Outlook Email and Calendar
• Familiarity with HRIS systems, and with UKG Pro, a plus
• Familiar with state and local taxes
• Detail oriented and deadline driven
• Proven ability to work and collaborate with other team members and to maintain a positive attitude
• Strong communication skills with the ability to interact effectively with internal stakehold-ers and external partners.
• High level of integrity and dependability and the ability to manage multiple projects and competing priorities
• Excellent organization and mathematical skills
• Willingness to learn and grow as a team member
• Driven to win
Working conditions
Physical Conditions:
• Ability to bend, kneel, crouch, and spend time standing as well as an ability to lift items up to 25 lbs.
• Endurance to move from a seated position to a standing position to accomplish re-quired tasks
• Requires eye-hand coordination and manual dexterity enough to operate office equipment, etc.
• Ability to communicate effectively, both visually and audibly through a variety of communication platforms and utilizing multiple electronic devices
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