Office Coordinator - Outpatient Rehab, Full-time, 9 Mile na Baptist Health Care Corporation

• Performs a variety of administrative functions and assistance for the department.

• Performs administrative duties for the office to include, but not limited to, reception, copying, faxing, mailing, and filing. Maintains electronic or paper files.

• Responds to calls and visits from team members, contingent workers, other visitors including the public at large; determines the urgency of the situation.

• Acts as receptionist to visitors, receives and routes mail.

• Coordinates schedules and organizes activities such as meetings, and department activities for all members of the department.

• Initiates and maintains department files of case records, correspondence, reports and resources.

• Deals discreetly with sensitive confidential information contained in minutes, letters, reports, and other documents.

• Initiates and develops special projects including department/director presentations, workshops and mass mailings.

• Oversees office management and maintenance for the department.

• Anticipates maintenance, equipment, and supply needs.

• Assist in other duties as assigned to support the operational needs of the department and organization. 

• May be required to remain on campus immediately before, during, and after severe weather and/or disasters.

Minimum Education
 

• High School Diploma or Equivalent Required

Minimum Work Experience
 

• 1-3 years Office Coordinator, Secretary or Receptionist experience Required

Required Skills, Knowledge and Abilities
 

• Knowledge of medical terminology and records management.

• Knowledge of basic computer skills.

• Ability to deal appropriately with confidential information.

• Able to function effectively with frequent interruptions.

• Must have excellent written and oral communication skills.

Baptist Health Care is a not-for-profit health care system committed to improving the quality of life for people and communities in northwest Florida and south Alabama. The organization includes three hospitals, four medical parks, Andrews Institute for Orthopaedic & Sports Medicine, and an extensive primary and specialty care provider network. With more than 4,000 team members, Baptist Health Care is one of the largest non-governmental employers in northwest Florida. 

Baptist Health Care, Inc. is an Equal Opportunity Employer. BHC maintains and enforces a policy that prohibits discrimination against any workforce members or applicants for employment because of sex, race, age, color, disability, marital status, national origin, religion, genetic information, or other category protected by federal, state or local law.