Talent Acquisition Specialist na The Immigrant and Refugee Community Organization

Description

The Immigrant and Refugee Community Organization (IRCO) is a non-profit organization established in 1976 to serve immigrants, refugees, and the broader community in Portland, Oregon. Our mission is to welcome, serve and empower refugees, immigrants and people across cultures and generations to reach their full potential. Find out more at www.irco.org.  

POSITION:                                Talent Acquisition Specialist

JOB CLASS/GRADE:                 Coordinator 2 / Specialist 3; Grade 6

WAGE:                                        Starting at $56,687 per year depending on experience

FLSA; EEO; WC:                        Exempt; Professionals; 8877

LOCATIONS:                             IRCO Main Office, 10301 NE Glisan St Portland OR 97220,

                                                    Hybrid eligible

FTE; FT/PT; STATUS:               1.0 FTE; Full-Time with Benefits; Regular

NUMBER OF POSITIONS:      (1)

APPLY AT:                                 www.irco.org 

STATUS:                                    Full-Time with Benefits

PROGRAM(S):                          Administration

SECTOR:                                    Human Resources 

REQUIREMENTS:

Occasional driving for job fairs. Must possess a valid driver's license and verification of current auto insurance, and have full use of automobile during work hours.

This job announcement is intended to describe the general nature and level of work being performed in this job. This is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required.

Program Summary
IRCO’s workforce of approximately 750 is served by a team of 12 HR, training, recruiting, and communications professionals. The HR team’s purpose is to hire, train, retain, develop and support all staff while overseeing employee relations, compensation and benefits programs, and compliance with all applicable employment laws. HR also plays a key role in fostering and celebrating a positive workplace culture where fairness and acceptance combine to unite employees around a common goal. If you are a capable, conscientious, mission driven individual, please consider joining us.

Position Summary
IRCO seeks a Talent Acquisition Specialist (TAS) to support its efforts to attract skilled and mission appropriate employees through a fair, legal, and efficient hiring process. They will support and coach hiring managers to ensure consistency in hiring practices across the organization. The degree to which the TAS gets involved in recruitment will vary depending on the relative experience and capacity of the hiring manager. This individual will manage the Applicant Tracking System (ATS) and use data to track and monitor key hiring and retention metrics. The Specialist will be the leader in ensuring a positive candidate experience while staying abreast of developments in the field of talent acquisition, including use of social media, specialty online platforms, and AI. The successful candidate will be collaborative, an experienced recruiter, tech forward, and enjoy contributing to a healthy workplace culture for all in support of IRCO’s mission.

Essential Functions

• Develop and maintain positive relationships with hiring managers across the organization 
• Support the recruitment process with a focus on prompt action to shorten time to hire
• Review and edit posting documents before handing off to HR Assistant for posting
• Use social media and employer branding to promote IRCO as an employer of choice
• Drive traffic to IRCO careers page by publicizing openings using IRCO LinkedIn account  
• Represent IRCO at recruitment events; to include live in-person and online career fairs 
• Manage all recruitments in ATS; use its full capacity to make hiring efficient and consistent
• Evaluate all application materials, create a first pool of candidates; conduct phone screening 
• Share selected application with search team members for review of potential interviewees 
• Verify that returning employee candidates are eligible for rehire before offer of an interview 
• Communicate with candidates and schedule interviews
• Work with manager/panel to craft interview questions that are effective and tied directly to job duties and qualifications
• · Coach panelists as needed to set clear expectations for candidates and interviewers
• Participate on panel interviews with shortlisted candidates
• Run reference checks, including IRCO managers for internal finalist candidates
• Work with Compensation and Benefits Specialist to review job descriptions for placement in the job class and pay grade to maintain internal pay equity, and market competitiveness 
• Make offers to selected candidates in consultation with the Compensation and Benefits Specialist  
• Coordinate with HR Associates to verify credentials and facilitate a smooth onboarding process for new hires
• Work with Training Coordinator to train managers on ATS and IRCO hiring procedures 
• Collaborate with HR Associates and Assistants to maintain job description archive

Secondary Functions

• Participate in optional and required training including assigned IRCO Learning Academy modules and virtual live sessions on a variety of topics offered throughout the year 
• Pursue approved professional development in HR field 
• Attend recurring all-staff meetings and HR Team check-in every two weeks
• Participate in policy work with strategic plan workgroup on request
• Support IRCO’s mission, vision, and values
• Perform other duties as assigned  

Requirements

Education & Experience

MINIMUM JOB SPECIFIC QUALIFICATIONS:

• Three years’ experience in recruiting or similar role  
• BA/BS or equivalent combination of training and experience in business, HR, communications or related field 
• Experience sourcing candidates through various online channels
• HRIS/ATS experience; facility using data for analysis, tracking of hiring metrics, turnover, time to hire, cost to hire, etc.; pulling candidate demographics reports
• Ability to work effectively on diverse teams; understanding of and commitment to principles of fairness for persons of all identities 
• Interpersonal skills, ability to listen, exercise empathy and consider other points of view
• Strong organizational skills: ability to manage time, records, and data; ability to meet sometimes conflicting deadlines
• Professionalism and discretion in handling confidential information 
• English language fluency sufficient to communicate at a professional level with colleagues, external partners, and the employees that the HR Team serves  
• Oral and written communication skills commensurate with the demands of the position 

PREFERRED QUALIFICATIONS:

• Project management skills and experience 
• Presentation skills and experience 
• Hands-on experience with full-cycle recruiting using various interview techniques and evaluation methods
• Substantial Paylocity or similar HRIS experience, particularly with ATS
• Bilingual or multi-lingual 

Physical, Mental, & Environmental Requirements

• Hybrid eligible
• Communication: Some interaction with those inside and outside the organization to exchange factual information
• Creativity: Regular need for the development of new processes and procedures or the redesign of interrelated processes and procedures is needed
• Mental: There is regular variation in tasks and the job holder must decide which tasks to complete as well as the order in which tasks are completed
• Physical: Positions at this level require minimal physical effort such as light lifting, carrying or movement, etc. Physical capability involves use of office or equipment where some agility and hand eye coordination is needed
• Impact and Influence: Positions at this level have some need or ability to analyze problem or concepts or make decisions on the information. Positions at this level have some impact to and influence on organization operations, programs, expense or budgetary outcomes
• Work Independence: Positions perform with a high degree of independence. Work is reviewed on an as-needed basis. Errors or omissions may not be identified internally. Guidance is available upon request. Work requires extensive decision-making
• Planning: Positions at this level must consider own work and work of others. Planning processes will include determination of issues or obstacles and preferred courses of action. Ability to forecast for the near future (six to twelve months) is required
• Environment: This level has a work environment that is usually well protected, free from hazards or obstacles.  There is little element of personal risk or hazard.  Job conditions are usually comfortable, with only occasional issues, including, temperature change
• Schedule: The work schedule is stable and does not fluctuate

Supervisory Responsibilities

Positions at this level are not responsible for any supervisory functions, or responsibilities, but may occasionally be asked to orient and/or train new employees or volunteers.

What We Offer

IRCO is a very employee-friendly workplace and offers great benefit package to our staff:

• Many flexible working arrangements and schedule
• Amazing opportunity to work with people who come from all over the world
• Work that helps your community 
• 3 to 6 weeks of PTO per year 
• 401k match of over 100% on first 5%, immediate vesting 
• 3% match for student loans or college savings 
• 12 Paid Holidays and 1 Floating Holiday
• Medical & Dental insurance options with 90% coverage for employee AND Families, no deductibles
• Employer Paid Life, Short term, and Long-term Disability Insurance 
• Flexible spending account

Required Engagement 

Engage fully in recommended professional development, as well as other assigned or required training activities. This engagement can also include participation in optional activities that embrace IRCO’s mission, vision, and values-based initiatives. 

How To Apply

1. Complete the IRCO application in our Careers Portal: IRCO Application for Employment.  
2. Upload your resume and cover letter addressing your qualifications for this position IRCO Careers.  
3. For questions about this position, please email [email protected]

Please note that physical applications are accessible from IRCO’s main office, 10301 NE Glisan, Portland, OR 97220. Due to the high volume of applications received, we will not be able to contact applicants or return calls regarding applications. Complete applications should include a cover letter, resume, and IRCO application. 

IRCO is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any characteristics protected by State and Federal law. We will make reasonable accommodations to meet our obligations under the Americans with Disabilities Act (ADA) and state disability laws.