Payroll Coordinator na Massachusetts Bay Transportation Authority, MA

About the Department

The Payroll Coordinator will oversee the day-to-day administration of employee work and payroll related matters, including auditing, verifying and reconciling various accounting records, reports and statements, calculating and preparing wage adjustments, and working with the Manager of Payroll to assure the accurate reporting of time from the field, and that all contractual benefits and work rules are being adhered to, as well as other various payroll-related activities.

Position Duties

• Oversee the day-to-day administration of employee work and payroll related matters.
• Audit, verify and reconcile various payroll records, reports and statements.
• Calculate and prepare wage adjustments.
• Compute wage increases as a result of settlements of collective bargaining agreements, retroactive wage adjustments, arbitrators awards and related wage changes.
• Produce employee W-2's upon request.
• Complete Verification of Employment requests.
• Working with the Director and Manager of Payroll to ensure accurate reporting of time and that all contractual benefits and work rules are being adhered to.
• Ensure the accurate and timely completion of bi-weekly payroll, monitor and assure the accuracy of data in the time entry system throughout the payroll system.
• Work in collaboration with accounting personnel to clarify and assist with any concerns in the posting of the labor distribution to General ledger.
• Query payroll data through the Commonwealth's Information warehouse.
• Research documents for supervisors and managers, as well as employees, to clarify payroll processed and assist in correcting errors.
• Prepare reports weekly, and as necessary, for department managers.
• Respond to each inquiry, whether from a customer, vendor or co-worker in a courteous and professional manner consistent with the Authority's customer service quality standard.
• Perform all other duties and projects that may be assigned.

Minimum Qualifications

• A high school diploma or equivalent (G.E.D.) from an accredited institution.
• Three (3) years of experience in payroll administration; preferably with HRCMS 9.2.
• Knowledge of statutory taxes and the computation of each.
• Effective organizational, payroll record keeping, analytical, accounting, multi-tasking and interpersonal skills.
• The ability to use Word, Excel, Database, PeopleSoft or Main Frame applications.

Other Qualifications

• A bachelor’s degree in a related subject substitutes for one (1) year of general experience. 
• A master’s degree in a related subject substitutes for two (2) years of general experience. 
• A nationally recognized certification, or statewide/professional certification in a related field substitutes for one (1) year of experience.