CONTRACT SPECIALIST na Calcasieu Parish Police Jury, LA

About the Department

This is the first of two levels in the Contract and Project Management series. 
 
Incumbents monitor the activities of an on-going contract, coordinate activity with Parish employees, and provide information to the public.  Responsibilities may include ensuring contractors fulfill contract obligations; coordinating efforts between a contractor and Parish employees; resolving issues and complaints from the public; and maintaining operational records, review construction plans, prepare construction drawings and inspect construction sites to determine compliance with specifications building codes and other regulations.

Position Duties

(The duties listed below are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.  Other duties may be assigned.)

• Monitors contract compliance which includes ensuring contractors fulfill contract obligations and responding to inquiries regarding contract activities.
• Coordinates contract activities with Parish employees which includes determining contract needs, reviewing contracts for completeness, and/or performing related duties.
• Responds to a variety of complex public inquiries regarding contract activities.
• Performs a variety of administrative duties including preparing a variety of operational records, reading and responding to public service questionnaires, and/or performing related duties.
• Maintains and enters project data.
• Performs other duties of a similar nature or level. 

SUPERVISORY RESPONSIBILITIES
This position will have the general supervisory responsibility as that of Area Foreman and at times will serve as Area Foreman.
 
Directly supervises employees. Carries out supervisory responsibilities in accordance with the Parish's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; disciplining employees; addressing complaints and resolving problems.

Minimum Qualifications

EDUCATION AND EXPERIENCE
High School Diploma or equivalent (G.E.D.) and two years experience in area of assignment; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

LICENSING REQUIREMENTS
Valid Driver's License as per State law or requirement.

QUALIFICATIONS
To perform this position successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  
KNOWLEDGE

• Contract compliance policies and procedures;
• Applicable rules and regulations;
• Contractual agreement practices;
• Recordkeeping principles;
• Customer service principles;
• Computers and related software applications.

 
SKILLS

• Enforcing contracts and monitoring contract compliance;
• Coordinating contract projects and activities;
• Providing customer service;
• Maintaining records;
• Using a computer and related software applications;
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Other Qualifications

PHYSICAL REQUIREMENTS

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
• Positions in this class typically require: reaching, standing, walking, fingering, grasping, talking, hearing, seeing and repetitive motions. 
• Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects.  If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

WORK ENVIRONMENT

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
• While performing the duties of this job, the employee is regularly exposed to moving mechanical parts.  The employee is frequently exposed to outside weather conditions and the risk of electrical shock.  The employee is occasionally exposed to wet and/or humid conditions, moving traffic, fumes or airborne particles, and vibration.  
• The noise level in the work environment is usually loud.

UNIFORM 
An employee in this position will be supplied with a uniform, provided by the Calcasieu Parish Police Jury.  The employee is responsible for abiding by the Police Jury's Uniform Agreement.
  
NOTE
The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

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