Staff Accountant 3 na Lsu

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Job Posting Title:

Staff Accountant 3

   

Position Type:

Non-Employee Professional

   

Department:

LSUAM FA - AS - Payroll - Payments - Admin - Graduate Assistants, Faculty and Professional (Lorin Oliver (00006461))

   

Work Location:

0204 Thomas D. Boyd Hall

   

Pay Grade:

Professional

   

Job Description:

This position is a non-supervisory, unclassified position, in the Payroll section of the Office of Accounting Services. The primary purpose of this position is processing personnel transactions for graduate assistants, faculty and professional staff for the Baton Rouge Paid campuses - LSU A&M in Baton Rouge, LSU Agricultural Center, and Pennington Biomedical Research Center, and LSU in Eunice, Alexandria, and Shreveport.  In addition to personnel transactions this position also tracks and records taxable fringe benefits for employees.  This position requires a basic knowledge of the following LSU computer Workday systems: HCM, Payroll, and FIN. 

25% Assists in processing monthly payroll for academic and professional employees among multiple campuses and includes running the retro pay calculation (for corrections and adjustments to prior period payrolls).  Includes initiating the pay cycle event, resolving all error reports, and reviewing all audit reports.  Balancing the payroll runs and generating reports for distribution.

20% Calculates gross pay and related deduction manual inputs for late personnel actions not processed with the retro pay cycle, including partial payments with no transactions in the database when payrolls are processed.  Verifies academic and professional manual termination leave calculations.  Calculates net overpayments for late terminations, completes the bank request sheets to recoup, and prepares journal entries and letters to set up receivables for recoupments.  Also assists with loading on demands to credit employee earnings when net overpayment is received from the bank.

15% Effectively communicates with LSU departments and employees regarding transactions and activities affecting payrolls.  Audits personnel and tax related forms for nonresident employees to ensure compliance with IRS regulations and federal tax treaties.  Builds knowledge to stay abreast of employment and tax laws and LSU policies.  Participates in payroll trainings that provide guidance on payroll procedures to departments and in applicable Workday testing, providing input where appropriate.

15% Ensures that all taxable and non-taxable fringe benefits are correctly loaded in Workday for income and additional pay components so fringe benefits are properly included in the employee's income and proper amounts are reported on the employee W-2 in accordance with IRS regulations.  Updates the fringe benefits spreadsheets used in monthly balancing to the Workday system reports.  Requires working knowledge of IRS regulations on taxable and nontaxable fringe benefits and of FASOP AS-12.  Also, provides input into required changes to fringe policies as needed.  Provides biannual reports of Housing and Auto Allowances to Office of Budget and Planning for BOR submission.  Completes annual report of all Taxable and Non-Taxable Fringe Benefits for OSRAP per our agency's PPM 73 plan.

15% Records account receivable payments for all overpayments including preparing any required on demand that affect the employees earnings record and thus W-2 record including preparing required W-2Cs.  Also, prepares journal entries to credit departmental accounts when in prior CY but same FY.  This process requires a thorough analysis of the employee's earnings records and departmental accounting with special attention on calendar year and fiscal year the overpayment occurred.

10% Processes daily on-demand partial payments; refund checks; and replacement checks produced daily by the various payroll sections, which includes verifying that check dates and amounts are entered correctly; producing the settlement run; and calling in daily bank ACH file.   Also other duties and special projects as assigned by Payroll and Accounting Services management (as applicable).

Minimum Qualifications:

Bachelor's degree in Accounting or a related field; 24 hours of college accounting courses; 2 years experience. Experience with an ERP (preferably Workday); payroll experience.

Degree Substitute: LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply—a degree is not required as long as the candidate meets the required years of experience specified in the job description.

This position regularly engages in financial matters, including handling credit cards, cash, grant funds, or other university funds, and must undergo a credit check per FASOP HR-04.

Physical Qualifications:

Proficient with computers and advanced MS Office skills; 10-key by touch with a high degree of speed and accuracy.  Experience applying standard accounting principles and proven verbal and written communication skills.  Multi-tasking capabilities.  Physical ability and hand-eye coordination necessary to use a computer terminal, calculator, copier, telephone, and other office equipment.  Ability to sit in the same position for extended periods (3.5 to 4 hours) at a time using continuous hand motions when using a calculator or entering data in the computer system.  Ability to communicate clearly and effectively through telephone and direct contact with individuals.  Position:  is not eligible for remote work; requires ability to conduct presentations and training; may require occasional overtime; may not allow leave during critical times due to workload; and may require occasional travel.

   

Additional Job Description:

Staff Accountant 3

Special Instructions:

A copy of your transcript(s) may be attached to your application (if available). However, original transcripts are required prior to hire.

Please provide three professional references including name, title, phone number and e-mail address.

Attach ALL required documents under the "Resume/CV" section of your application.

For questions or concerns regarding the status of your application or salary ranges, please contact Lorin Oliver at [email protected].

   

Posting Date:

September 15, 2025

   

Closing Date (Open Until Filled if No Date Specified):

October 10, 2025

  

Additional Position Information:

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

   

Essential Position (Y/N):

   

LSU is an Equal Opportunity Employer.

   

HCM Contact Information:

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