Parts Coordinator na Kelley Create

Kelley Create is a dynamic and innovative business technology company dedicated to helping our partners grow their businesses while supporting the wild success of our co-workers and ourselves. We pride ourselves on delivering exceptional customer service and are committed to driving growth and success in our industry.

Summary:

This position is responsible for efficient operations of the parts department, maintaining Technicians and Warehouses with necessary items for service calls and restock. This position is also responsible for ordering and tracking purchase orders.  

Job Duties & Responsibilities:

• Orders parts inventory utilizing EA system and software programs provided by vendors.  Confirms pricing on orders. Generates purchase orders and tracking Service calls. Follows up on missing shipments. Manual stock adjustments. 
• Match delivery documents with purchase orders, make necessary changes, and assist accounting with questions on invoices.
• Maintains positive relationships with vendors, suppliers, internal and external customers. 
• Maintain an organized inventory of parts stock. Receive, Count and Restock Warehouse shelves, ability to stand, sit, for extended periods. Ability to lift 35 lbs. repeatedly.
• Maintains accurate data in EA program for vendor and part information and pricing. Research lowest price for quality technician parts.
• Assist in tracking and setting up the technician (s)' car stock.     
• Receive parts orders and inventory requests from service techs and warehouses.                                             
• Generates reports using EA to show the usage of parts. 
• Alerts Service Manager for high-priced items ordered.
• Check inventory for negative parts. Research negatives to correct errors.
• Manage back-ordered purchase orders.
• Maintains contact with suppliers for authorizations on returned merchandise due to warranty issues for damaged parts, parts not ordered, and wrong items ordered.
• Ensures return authorization is received and that credit is given when necessary.
• Assist car stock with the technician and Service Managers.
• Prepare inventory reports.
• Answers phone inquiries from technicians and warehouses
• Provide internal support to all team members.
• Assist all other warehouses with parts and/or locations.
• Process warranty & returns.
• Perform other duties as assigned by the Manager. 

Competencies: 

To perform the job successfully, an individual must demonstrate the following competencies to perform the essential functions of this position. 

• Customer Focus: The individual needs to demonstrate understanding and compassion for concerns and issues. The individual should promptly address customer inquiries and complaints and go above and beyond to ensure customer satisfaction.
• Communication Skills: Clearly and effectively communicate with customers and team members. Writes concise, clear, and professional emails and messages. Pays full attention to customers, understands their needs, and responds appropriately. 
• Problem-Solving Skills: The individual identifies the root cause of customer issues and develops effective solutions. They think outside the box to resolve customer problems and improve service. They make sound decisions quickly to address customer needs and issues.
• Time Management: The individual effectively prioritizes tasks to manage multiple customer inquiries and issues. Completes tasks
• Adaptability: The individual adapts to changing customer needs, policies, and technologies. Remains calm and effective under pressure during high-volume periods. Quickly learn new procedures and systems as required. 
• Team Concepts: Promote teamwork.  Assist team members in developing and achieving goals for improving productivity and skill levels.

Supervisory Responsibilities: 

This position does not have supervisory responsibilities.  

Qualifications: 

• Excellent customer service skills
• Able to work independently and utilize sound judgment and problem-solving skills.
• Must be detail-oriented, with excellent administrative and organizational skills. 
• Ability to manage multiple tasks and meet established deadlines
• Outstanding written and verbal communication skills
• Motivation and the ability to work independently with little or no supervision

Language Skills:   

Ability to read and interpret documents such as rules, instructions, and procedure manuals.  Ability to write routine reports and correspondence.  The incumbent must read and respond to documents in hard copy and electronic form.  Ability to speak effectively before customers, employees, vendors, and association members.

Math Skills:    

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, and area.   Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:    

Ability to solve practical problems and deal with various concrete variables in situations where only limited standardization exists.  Ability to interpret various instructions furnished in written, oral, diagram, or schedule form.

Computer Skills

Proficiency in Microsoft Word, Excel, Outlook, and CRM is required.     

Certificates and Licenses:  

Driver’s license for travel to client work sites required.

Physical Demands and Work Environment: 

The physical demands and work environment described below represent the activities and surroundings of the positions.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The work is typically performed in an office environment, with a moderate noise level. To perform the job, the employee is frequently required to talk and hear on the telephone and in person with individuals and groups. The incumbent will carry materials (presentation) weighing up to 25 lbs when traveling on business. Approximately 70-80% of the time is spent traveling to, from, or at local client sites. 

Competitive Benefits Package Include:

• Medical Insurance
• Dental/Vision Insurance
• Life Insurance
• Flexible Spending Account Options
• Supplemental insurance
• 401K with company match
• Profit Sharing upon goal attainment
• Paid Time Off
• Paid Holidays
• Ongoing training opportunities

Must have reliable transportation, a Valid Driver’s License, and pass pre-employment screening.

Equal Opportunity Employer 

Kelley Create is an equal opportunity employer and is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, or veteran status. In addition to federal law requirements, Kelley Create complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.