Project Manager na Massachusetts Bay Transportation Authority, MA

About the Department

The Project Manager - OPD will be the MBTA’s lead representative for the Operations Project Deliver (OPD) who has the responsibility, from inception to completion, for managing projects. Responsibilities will include the procurement, management and closeout of design and construction contracts as well as coordination and communication with internal and external stakeholder groups to facilitate both design and construction activities.
The Project Manager will ensure that quality standards are maintained throughout design and construction process so that the delivered asset will provide service for the anticipated service life. The purpose of these efforts is the safe, resilient, on-budget and on-time delivery of Capital Projects.

Position Duties

• The Project Manager has the responsibility for the project’s technical and financial directions and for ensuring external and internal customer satisfaction with project results.
• Administer professional service, design and construction contracts, including involvement in design contract and amendment negotiations.
• Establish initial project budgets, cost estimates, cash flow projections.
• The Project Manager is the main contact between the MBTA and consultant or contractor.
• Manage assigned Capital projects in accordance with all MBTA Manuals, policies and procedures as may be amended from time to time, or program-specific delivery protocols and procedures including but not limited to: Standard Operating Procedures (SOP) Manual; Project Controls Manual; Quality Assurance Manual; Construction Change Management Manual , Field Staff Manual; Contract Administration Policies and Procedures; MBTA Directives published on the MBTA web page or provided directly by the Authority, as well as FTA Circular 4220.1FThird Party Contracting.
• Assist in the development of Capital Programs project scopes, budgets, and schedules as part of the capital planning process.
• Assist in the procurement of consultants and contractors, as required.
• Negotiate project assignments, task orders, amendments, change orders and use of contingency and make recommendations for approval for values above delegated authority.
• Ensure that all work has been completed, and necessary approvals have been obtained prior to advertising projects for construction, including budget approval, environmental permits and approvals, real estate actions and approvals, force accounts (e.g., utility, traffic, railroad operator), other agency and municipal agreements (e.g., MOU's, MOA's, Interagency Agreements) and other third-party agreements.
• Provide monthly and/or quarterly updates of project schedules and budgets.
• Monitor project schedules and budgets to ensure financial and schedule milestones are met.
• Review, analyze and approve monthly payment and schedule submissions from consultants and contractors.
• Coordinate and participate in Project Design Group meetings, value engineering sessions, constructability reviews and risk workshops, as required.
• Coordinate project tasks or activities with other Capital Programs personnel, including contract administration, field staff and other project coordinators, as required.
• Coordinate project tasks with other Departments, including but not limited to Capital Program Support Department, Finance, Engineering and Maintenance and Railroad Operations, as required.
• Coordinate project activities with outside agencies, abutters, utility companies, community groups and other third parties affected by the project, as required.
• Manage the construction project process from advertisement to contract closeout to ensure the project is completed on time and within budget.
• Resolve any conflicts that may occur throughout the life of the project.
• Manage on-call and/or emergency repair contracts.
• Proactively identifying and resolving potential field issues.
• Analyze all contract proposals or bids and provide recommendations for senior management approval.
• Secure commitments from MBTA Operating Departments concerning the availability of their resources.
• Organize and prioritize workload, be proactive in identifying project needs/requirements.
• Provide monthly and/or quarterly updates of project schedules and budgets, prepare project-related correspondence, reports, charts, and presentations utilizing Microsoft Word, Excel, Database, and PowerPoint.
• Work independently in addressing complex tasks in a time-sensitive environment. 
• Follow up on actions required for task and project completion while seeking guidance as necessary.
• Drive a company or personal vehicle to visit work sites and/or attend off-site meetings.
• Assist in the management of a workforce by ensuring the fair and consistent application and strict adherence to the rules, regulations, collective bargaining agreements (if applicable) and policies of the Authority including the EEO, Anti-Discrimination and Anti-Harassment and Anti-Retaliation policies.
• Oversee professional staff including Project Coordinators, Resident Engineers, Construction Inspectors, and other administrative personnel as assigned.
• Perform all other duties and projects that may be assigned
  

Minimum Qualifications

• Bachelor’s degree in an engineering discipline or construction management from an accredited institution, or directly related field. Determination of the applicability of a candidates related field degrees shall be made by the MBTA.
• Five (5) years of demonstrated experience in the management of transit/ railroad/ signals, heavy/civil and bridge construction projects (design and/or construction) or related experience in a technical design or construction group supervisory capacity, or related experience in electronics engineering roles related to transit signal systems.
• One (1) year of related experience leading and supervising staff and consultants and/or large projects
• Demonstrated working knowledge of and ability to manage contracts which would include all best practices as it relates to scope/fee negotiation, cost control activities and tasks, schedule control activities and tasks, and other business practices related to the monument of Capital Projects,
• Demonstrated ability to supervise and/or oversee a wide variety of technical professionals that would include MBTA staff and consultants working in Field Oversight Services, Project Controls, Change Order management and Quality Assurance.
• Working knowledge of industry standards and ability to support project safety.
• Effective communication, organizational, analytical, time management, and interpersonal skills.
• Working knowledge of Microsoft Word, Excel, Database, and PowerPoint applications.
• Proven track record of collaboration, transparency, and problem-solving skills.
• The ability to effectively communicate with customers, employees, and vendors.
• Excellent customer service and conflict resolution skills.
• Must possess a valid driver's license.
• Availability to work twenty-four (24) hours per day, seven (7) days per week.
• The ability to supervise and work effectively with a diverse workforce.
  

Other Qualifications

• A Master’s degree in a related engineering discipline, or construction management from an accredited institution, or directly related field substitute for two (2) years of general experience.
• 3 years of satisfactory service as an MBTA Assistant Project Manager within Capital Programs can substitute for 2years of general required experience.

• Over five (5) years of demonstrated experience in the management of transit/ railroad/ signals, heavy/civil and bridge construction projects (design and/or construction) or related experience in a technical design or construction group supervisory capacity, or related experience in electronics engineering roles related to transit signal systems.
• Demonstrated experience in on-track railroad construction or project related work
• Demonstrated experience in coordinating multiple projects, multiple contractors, shifting scopes in tight timeline projects
• Demonstrated experience working on or managing projects utilizing alternative project delivery methods which could include Design-Build (standard or modified), CM-at-Risk, etc.
• Master’s degree in engineering, construction management, architecture, or related field.
• Licensed Professional Engineer, Architect in the Commonwealth of Massachusetts or ability to attain through reciprocity.
• Registered Professional Engineer in Structural or Civil Engineering.
• Nationally recognized certification as a Construction Manager.
• Experience in managing multiple projects with a construction cost of over $10 Million in an operating railroad environment.
• Experience in the management capacity of construction projects with CMAR, Design-Build or other alternative project delivery methods.
• Strong project controls knowledge and ability to accurately evaluate consultant and contractor cost and schedule submissions and scheduling knowledge (P6).
• Familiar with FTA, FRA, MBTA, and MassDOT rules and regulations regarding project delivery, environmental requirements, and permitting.
• Familiar with AREMA / AASHTO / MBTA standards.
• Knowledge transit/railroad related safety rules and regulations and conducting work in an operating environment.
• Knowledge of temporary works/shoring design and installation.
• Working knowledge of Asset Management Software and Programs (e.g. MassDOT 4D, Ponti’s, BRR and Trapeze programs).
• Experience using E-Builder or another platform.