Accounts Payable Specialist na Fort Hays Tech | North Central

• Location: Hays or Beloit, KS Campus
• Status:  Full-Time
• FLSA Status: Exempt

Position Overview

The Accounts Payable Specialist plays a key role in ensuring the financial accuracy and integrity of the College. This position is responsible for managing all aspects of purchasing, accounts payable, and payroll distribution systems. The specialist serves as a primary contact for college employees regarding accounts payable information and for vendors providing goods and services.

This role requires a high level of attention to detail, excellent organizational skills, and the ability to communicate effectively with diverse stakeholders.

Minimum Qualifications

• High School Diploma, or Equivalent
• Associate’s Degree in Business, Accounting, or related field (preferred)
• Experience in accounting and bookkeeping practices
• Proficiency with payroll reporting and processing
• Proficiency with Microsoft Word and Excel
• Experience in higher education (beneficial)
• Strong organizational and time-management skills, with the ability to prioritize multiple tasks
• Excellent verbal and written communication skills
• Strong attention to detail and accuracy
• Successful completion of a pre-employment background screening

Physical Requirements & Work Environment

• Regularly required to sit, stand, talk, hear, and use hands/fingers to operate a computer and telephone
• Close vision required for computer work
• Occasionally lift and carry items up to 50 pounds
• May require limited travel between campus locations or for professional purposes
• Indoor, environmentally controlled setting
• Ability to work at a computer for extended periods of time
• Ability to manage deadlines and occasional stressful interactions

Key Responsibilities

Essential Functions:

• Maintain reliable and punctual attendance
• Oversee all aspects of FH Tech NC’s purchasing, accounts payable, and payroll distribution systems
• Review invoices for accuracy, process timely payments, and maximize available discounts
• Perform all functions related to payroll tax, withholding, KPERS and other payments.
• Prepare and submit payroll reports, electronic fund transfers, and state/federal tax reporting, including withholding and KPERS requirements
• Complete credit applications and maintain accurate vendor records
• Maintain RAMP setup, approval and payments
• Maintain confidentiality and accurate financial and personnel records
• Demonstrate a daily commitment to FH Tech NC’s Mission, Vision, and Values
• Perform other duties as assigned by the Vice President of Finance & Operations or the President

HR (Secondary Functions):

•  Enter employee pay rates, changes, time off, etc. in Bamboo HR for accurate payroll distributions

• Support H/R staff with onboarding and offboarding processes for all employees
• Perform other duties as assigned by the Vice President of Finance & Operations or the President

Compensation & Benefits

• 12-month position
• Compensation based on experience
• Vacation and medical leave in accordance with FH Tech NC’s policy
• Comprehensive medical benefits package
• Section 125 benefit plan
• KPERS retirement plan