Medical Equipment and Supply Coordinator na undefined

Primary Purpose

The Medical Equipment and Supply Coordinator supports the logistical operations of Boston MedFlight, with a primary focus on the retrieval and return of partner pre-hospital EMS agency equipment. This role also assists with the logistical needs for Boston MedFlight's medical supplies and equipment. This is a part-time position not to exceed 36 hours per week without prior manager approval.

Key Responsibilities

• Visit receiving hospitals and relevant departments to retrieve EMS agency equipment.
• Clean and arrange for the timely return of pre-hospital equipment to the appropriate EMS agencies.
• Monitor and maintain tracking records for all pre-hospital equipment retrieval, cleaning, and returns.
• Communicate with EMS agencies regarding the status of their equipment.
• Retrieve hospital-owned equipment brought with patients and return it to the originating facilities.
• Under strict protocols developed in collaboration with Boston MedFlight, Boston Medical Center (BMC), and the Department of Public Health, transport controlled substances weekly from BMC Pharmacy to Boston MedFlight bases.
• Return outdated controlled substances monthly from BMF bases to BMC Pharmacy.
• Deliver weekly base supply orders, typically coordinated with the controlled substance transport schedule.
• Foster positive working relationships with personnel from consortium hospitals and EMS partners.
• Inspect, clean, and restock rooftop helipad supply lockers at consortium hospitals.
• Assist the Medical Equipment Specialist with transporting medical equipment between BMF locations and contracted vendor repair facilities.
• Work with BMF operational leaders to retrieve equipment left at facilities by transport crews.
• Perform other duties as assigned and approved by the supervisor.
• Maintain strict confidentiality regarding patient information and mission details.
• Communicate clearly and positively with coworkers, patients, hospital staff, and community members.
• Support the request of other BMF departments (aviation, ground, development) with the assistance of moving vehicles, equipment and personnel between BMF locations and various vendors or event locations.

Additional Responsibilities

• Perform computer data entry and administrative tasks as assigned.
• Complete general errands as needed.
• Travel without restriction between BMF bases, Boston, and surrounding communities.

Minimum Qualifications

• Valid Massachusetts driver's license in good standing.
• Familiarity with pre-hospital equipment, safety protocols, and universal precautions.
• Ability to read, speak, write, and understand English without restriction.
• Must pass a criminal background check.
• EMT certification preferred.

Working Conditions/Physical Demands

• Ability to lift 50 pounds unassisted and up to 175 pounds with a partner.

Notes

• Must pass FBI and/or CORI background check prior to starting employment.
• Pre-employment physical.
• Participation in random drug and alcohol testing.
• Valid U.S. passport, Real ID-compliant driver’s license, and authorization to work in the U.S.
• This is a full-time, non-exempt position, including overtime pay.
• This position requires current COVID-19 and seasonal flu vaccinations, subject to medical or religious exemption requests.