Administrative Assistant na FIBER PAD

Description

POSITION SUMMARY

This role provides daily support to the President of Fiber Pad, the Leadership Team, and other departments within the company. This is through performing basic accounting functions, helping organize and support Fiber Pad’s culture through event planning, providing support to the customer service team and the processing of shipping paperwork. The Administrative Assistant will also complete special projects upon request and help further the core values of Fiber Pad. This is a diverse, dynamic, and high attention to detail position that represents Fiber Pad to guests, and customers. The position works collaboratively with multiple departments within Fiber Pad to help meet customer expectations and deadlines, ensuring successful long-term relationships with our people and our customers. This role works under established guidelines and procedures.

RESPONSIBILITIES/ESSENTIAL FUNCTIONS

• Provides basic administrative support to Fiber Pad through answering phone calls, greeting guests, and acting as a general resource for all employees. 
• Performs basic accounting functions such as AP/AR, and account reconciliation, interacting with customers regarding invoice questions, payment questions and overdue invoices. Cross trains to perform other functions within Accounting, Customer Service, and the Shipping office.
• Leads and supports special long- and short-term projects as assigned by the President, or other members of the Leadership team.
• Provides support to Human Resources through employee events, assisting with recruiting tasks and functions, and general clerical support.
• Supports Safety and Safety Committee by serving as a committee member and providing administrative support to the safety function.
• Exemplifies and champions Fiber Pad’s Core Values when working with other departments and our external customers. 
• Assist in all phases of housekeeping to keep the facility clean and organized to help maintain a neat and tidy work area. 
• Perform other duties or special projects as needed or assigned by leadership.

Requirements

REQUIRED QUALIFICATIONS

• The ability to think analytically to examine workable solutions and scenarios to situations.
• Strong communication, interpersonal and presentations skills.
• Strong MS Office skills with intermediate to advanced excel skills (ex: pivot tables, etc.)
• Must be accurate with numbers and order entry.
• Must be able to maintain confidentiality when exposed to sensitive information.
• Flexibility to adapt to changing and fast paced environments. 
• Ability to grasp and understand the production process to better serve the customer.
• Ability to multi-task and manage multiple projects and tasks at once with interruptions.
• Strong editing, proofreading and math skills.
• Strong attention to detail.
• Ability to interact with customers and Leadership in a professional manner.
• High level of dependability regarding attendance and punctuality.
• Ability to collaborate and work well within a team environment, and willingness to motivate and support others, supporting the Core Values of Fiber Pad.

PREFERRED EXPERIENCE:

• AP/AR, general accounting experience preferred, commercial collections a plus.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

• Ability to use hands, including fingers to hold, touch, see, feel, grip, squeeze, push and pull as required for performing computer work.
• Ability to sit for prolonged periods of time as one would for desk work.
• Work requires limited exposure to manufacturing facilities with seasonal hot and cooler temperatures, dust, and general production noise.
• Ability to talk and hear as required for answering phones, speaking with guests and applicants at recruiting events.
• Ability to see near and far, utilize peripheral vision and depth perception due to visits to the production floor and exposure to machinery.
• Ability to bend and twist neck to utilize computer monitors, phones, etc. in a normal office environment.
• Ability to hear at normal speaking levels with or without correction. 
• Ability to receive detailed information through oral communication and to make the discriminations in sound.
• Ability to understand and communicate verbally, in person and over paging system.
• Ability to meet requirements of and utilize all PPE when required.

EDUCATION:

• High School Diploma or equivalent required.
• Associate’s degree in accounting preferred but not required.

ENVIRONMENTAL CONDITIONS

The environment described here is meant to be representative of those an employee would normally encounter while performing the essential functions of the job. The physical environment requires the employee to work inside in a climate-controlled environment with occasional exposure to heat or cold and production noise. Required to use PPE while on the production floor. 

SPECIAL JOB DIMENSIONS

Work involves overtime and could involve schedule changes based on company need. Requires adherence to deadlines and project completion deadlines.