Secretary II na University Hospital, Newark NJ

About the Role

We are seeking a detail-oriented and skilled Secretary to join our clinical laboratory team. In this role, you will perform a variety of administrative task that are critical to needs of the department.

University Hospital is mission driven, at the heart of one of the region’s leading academic medical centers. We are passionate about building an inclusive, supportive, and innovative workplace where employees thrive and make a real impact. If you're energized by collaboration, purpose-driven work, and the opportunity to contribute to meaningful changes in healthcare, you'll find a rewarding environment in our department.

What You’ll Do

• Transcribe pathology reports, memos, and correspondence using Dragon Speech Recognition or handwritten drafts.
• Coordinate and maintain unit records, schedules, and correspondence; manage filing of slides for future reference.
• Prepare and collate monthly Anatomic Pathology coverage schedules and quality assurance reports, including Tumor Board materials.
• Maintain records of newly diagnosed cancer cases and submit data to the Tumor Registry Division in compliance with department policies.
• Enter patient information and specimen requests into the Laboratory Information System per departmental procedures.
• Review, sort, and handle incoming/outgoing correspondence and materials; screen calls and assist staff in retrieving patient data.
• Stay current with University Hospital and departmental policies, compliance standards, and regulatory requirements.
• Perform other related duties as assigned.

What You’ll Bring

• Graduation from an accredited program in Secretarial Studies plus two (2) years of full-time secretarial experience, preferably in a histology or cytology laboratory.
• An additional year of experience may substitute for completion of a secretarial program.
• College credits may be substituted on a year-for-year basis for secretarial experience.
• Knowledge of medical terminology required.
• Basic computer proficiency, including strong word processing skills to type anatomic pathology reports from handwritten drafts.
• Ability to transcribe pathology dictation accurately.

What We Offer

• Vacation Accrued Time
• Medical & Prescription Drug Coverage
• Dental & Vision Insurance
• Health Savings Account (HSA) & Flexible Spending Account (FSA
• Short- & Long-Term Disability Insurance
• Pension Plan
• Pet Insurance
• Employee Assistance Program (EAP)
• Professional Development

Compensation (NJ Job Transparency Law)

In compliance with New Jersey’s Pay Transparency Act, the hourly rate for this position is $33.97- $48.50

University Hospital considers multiple factors when determining compensation, including (but not limited to) the scope and responsibilities of the position, the candidate’s relevant work experience, education and training, key skills, internal equity, market data, and organizational needs.

About Us

University Hospital is one of the nation’s leading academic medical centers. As the principal teaching affiliate of Rutgers New Jersey Medical School and the only state-certified Level 1 Trauma Center in Northern New Jersey, University Hospital is training the next generation of physicians and advancing science to discovery while taking exceptional care of patients, regardless of their financial situation.

Apply Today

We encourage candidates from all backgrounds to apply. If you want to grow your career in healthcare while serving a vibrant community, we’d love to meet you.