Construction Project Coordinator na Breckenridge Grand Vacations

Description

Construction Project Coordinator

Location: Breckenridge, CO

Position Type: Full-time Exempt

Compensation: $90,000-$120,000 (DOE)

About the Role:

As a Construction Project Coordinator, you will be the critical link that ensures our projects are delivered seamlessly, supporting our mission of Sharing Smiles from the ground up.

You'll thrive here if you are a master of organization and love the dynamic challenge of a construction site. You will be the go-to expert for contracts and administration, using your sharp eye for detail to manage project documentation, coordinate with subcontractors, and ensure nothing is missed. We value proactive problem-solvers who take initiative to keep our projects running smoothly.

This is more than an administrative role; it's an opportunity to grow at the heart of our operations and see your contributions take physical shape. Our culture values teamwork, clear communication, and empowering our employees to make decisions. You'll enjoy a collaborative environment where we live our core values every day.

Ideal candidates bring a passion for precision, a talent for negotiation, and a dedication to upholding the highest standards of quality and safety. If you're ready to build a rewarding career while helping us create extraordinary spaces, we'd love to meet you.

Key Responsibilities:

• Act as the primary liaison for all subcontractors and suppliers, ensuring smooth communication and coordination.
• Prepare, review, and process proposals, bids, and specifications.
• Negotiate, administer, and track contracts, warranties, and certificates of insurance.
• Review bids from subcontractors for conformity to contract requirements and assist in determining acceptable bids.
• Manage all contract amendments and change orders.
• Maintain and update the contract, subcontractor, and supplier status databases.
• Receive, track, and process all project-related invoices and payment applications.
• Manage project documentation, including reports, submittals, RFIs, and close-out documents.
• Maintain accurate and organized contractor records and project correspondence.
• Support HR functions by tracking training documentation, staffing schedules, and safety compliance records (e.g., OSHA logs, safety certifications).
• Utilize document management software to compile, review, and share construction documents using digital signature platforms.
• Examine estimates of material, equipment, and production costs for completeness and accuracy.
• Assist with the preparation of project estimates and bids.
• Support the project team with drawing and specification distribution.
• Work closely with the Operations department to coordinate furniture, furnishings, and final construction cleans.
• Serve as a point of contact for Town and building officials.
• Coordinate the acquisition of building permits, scheduling of inspections, and final sign-offs.
• Demonstrate initiative by proactively identifying tasks that need to be completed and seeing them through without being asked.
• Uphold all company core standards, hospitality standards, and policies and procedures.
• Promote a positive guest and owner experience in line with the company motto.
• Follow up promptly on all email and voicemail correspondence.
• Maintain positive working relationships with all guests, owners, co-workers, and vendors.
• Participate in training sessions and department meetings.
• Perform other duties as assigned.

Requirements

• Minimum of 2 years of related experience in construction coordination, project administration, or a similar role. An equivalent combination of education and experience will be considered.
• Demonstrable knowledge of construction project management processes, contract administration, and basic project accounting principles.
• High proficiency in the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Must possess a valid US driver’s license and maintain an acceptable driving record.
• Must be able to work on an active construction site, including walking on uneven terrain and wearing required Personal Protective Equipment (PPE).
• Exceptional organizational and time-management skills with the ability to prioritize multiple tasks and deadlines.
• Strong attention to detail and accuracy in all work, especially with numerical data and contracts.
• Effective written and verbal communication skills.
• Ability to work independently, show initiative, and use sound judgment to solve problems.

Preferred Qualifications:

• A college or university program certificate in Construction Management, Business Administration, or a related field.
• Hands-on experience with industry-specific software such as:

               Project Management: Procore, Microsoft Project, Primavera P6

               Document Management: Bluebeam Revu, PlanGrid

               Collaboration Tools: Microsoft Teams, Zoom

• Notary Public certification.
• Familiarity with mobile apps and tools used for field data collection and reporting.
• A strong understanding of local, state, and federal construction regulations and safety requirements (OSHA).

Compensation & Benefits:

• Health, vision, and dental insurance plans
• Company-paid life insurance coverage
• Voluntary Life and Accidental Death/Dismemberment Insurance
• HSA and FSA-Dependent Care Accounts
• Retirement plan
• Generous paid time off (PTO) and sick leave to support work-life balance
• Volunteer Time Off - Paid opportunities to give back to Summit County
• Bereavement leave
• Biannual bonuses 
• Tuition Reimbursement Program
• Employee Wellness programs to support physical and mental health
• Lifestyle perks: Ski/Rec center pass loan programs, lodging and gear discounts, sporting/concert event tickets, pet insurance partner discounts and access to Summit Medallions: Occasional-use transferable passes for access to 6 premier resorts (A-Basin to Vail) via owners’ program

About Our Company:

Breckenridge Grand Vacations is a locally owned resort developer with a 40-year history in Summit County. We've been recognized as a Top Workplace for our employee-focused culture and commitment to responsible growth and giving back to the place we call home.

Applications will be accepted until September 14, 2025.

We value diversity and welcome applicants from all backgrounds. Equal Opportunity Employer.