Administrative Officer 2 (PCN 10-0436) na State of Alaska, AK

About the Department

The Department of Natural Resources, Support Services Division, is recruiting for an Administrative Officer 2 in Juneau.

This position is open to Alaska Residents only. 

Please check our residency definition to determine if you qualify.

What You Will Be Doing:  

The Support Services Division is the cornerstone of DNR, with the Administrative Officer 2 playing a crucial role in delivering consistent, high-quality service to both internal and external customers. This position is responsible for managing and performing budget projections for SSD components, tracking and reviewing all departmental restriction waivers (including hiring, travel, and purchases) for accuracy and completeness, and liaising with multiple sections of the Governor's Office. Additionally, this role facilitates the DNR Admin Chiefs group by ensuring timely and accurate guidance and training are accessible to more than 50 members across various platforms, such as Teams and the intranet. The Administrative Officer 2 also ensures that adequate resources and support are available in Juneau for the DNR Commissioner's Office staff and the Administrative Services Director during the legislative session. Each day in this role is unique, offering endless opportunities to learn from subject matter experts in fiscal, procurement, budget, and administrative fields!

Mission and Values/Culture:  

The Support Services Division is a unified organization dedicated to delivering client-focused financial, budget, procurement, human resource, and information technology services to support all DNR staff and public-facing service programs.   Providing superior customer service is at the core of everything we do!

Benefits of Joining Our Team:  

At SSD, we take great pride in our positive work culture!   We maintain a supportive and collaborative team environment that fosters professional development, accountability, and service excellence.  Staff eagerly share knowledge and resources, look for ways to assist one another, and are celebrated for suggesting ways to increase efficiency in our daily work.   Our team enjoys flexible schedules, hybrid telework options, and places a strong emphasis on maintaining a healthy work-life balance.  

The Working Environment You Can Expect:  

Our office in Juneau is located on the 5th floor of the Willoughby building in downtown Juneau, just across from the State Office Building.  Staff enjoy spectacular channel and mountain views, ample parking, and quick access to dining and shopping establishments. 

We are looking for a candidate who possesses the following position-specific competencies.  

• Supervision: Plans, distributes, and monitors work assignments; sets task priorities; evaluates work performance and provides feedback to others on their performance; ensures that staff are appropriately selected, utilized, and developed, and that they are treated in a fair and equitable manner. Assignments include the authority and responsibility to recommend or independently take action to employ (i.e., appoint, transfer, promote), discipline or discharge, or adjudicate grievances of direct reports.
• Creativity and Innovation: Develops new insights into situations; questions conventional approaches; encourages new ideas and innovations; designs and implements new or cutting-edge programs/processes.
• Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

To view the general description and example of duties for an Administrative Officer 2, please go to the following link: https://www.governmentjobs.com/careers/Alaska/classspecs.

Position Duties

Any combination of education and/or experience that provides the applicant with competencies in 

• Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary. 
• Budget Administration: Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems. 
• Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization. 
• Organizational Awareness: Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.

Equivalent to those typically gained by:  
Special Note:
“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.   

“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.  
 
“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs. 

“Progressively responsible” means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.

Minimum Qualifications

** Please read the information below carefully. **

At the time of the interview, please ensure that you provide the following materials.  Failure to do so may result in loss of consideration.  Required documents include: 

• Three most recent evaluations or letters of recommendation.
• List of three professional references with current contact information item.

Application Notice

You can ONLY apply for this position through the Workplace Alaska website or by submitting a paper application. Instructions on how to apply can be found on the Workplace Alaska How to Apply webpage (link).  Your application must be received by 5:00 p.m. Alaska Standard Time on the closing date.  

Supplemental Questions

For your application to be evaluated, you must answer the Supplemental Questions.  The State of Alaska (SOA) utilizes four proficiency levels to measure and describe an applicant’s level of competence in applying certain behaviors, knowledge, skills, and abilities to accomplish a specific task. The four proficiency levels are Mastery, Fluency, Literacy, and Discovery. You must rate your proficiency level for each competency listed in the supplemental questions.

Education

If post-secondary education is required to meet the minimum qualifications, you must fill out the Education section of the application. If you have not yet obtained a degree, please indicate the units you have completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. 

Special Instructions for Foreign Education

Education completed at foreign colleges or universities may be used to meet the minimum qualifications listed above. If using this education to meet minimum qualification requirements, you must demonstrate that the credentials have been submitted to a private organization specializing in interpreting foreign educational credentials and that such education has been deemed at least equivalent to that gained in standard U.S. education programs. Alternatively, an accredited U.S. post-secondary institution must report that the other institution's transcript is given full value or that full value is recognized in relevant subject areas aligned with the post-secondary institution's curricula. It is your responsibility to provide this evidence when applying. 

Work Experience

If using work experience not already documented in your application, also provide the employer’s name, job title, employment dates, and whether full or part-time. Applications will be reviewed to determine whether the responses are supported and whether the minimum qualifications are met. If they are not, the applicant may not advance to the recruitment interview and selection phase. 

Note: Attaching a resume is not a substitute for completing the application in its entirety. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.  

Bargaining Unit

If you are a current state employee, please indicate the union to which you belong at the time of application. Do not complete this question if you are not a current state employee. 

Driver’s License Requirement

Applicants must possess a valid driver's license. Proof of licensure will be required prior to reporting to duty.  

EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aids or services, or alternative communication formats should call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

Please check your junk folder for any messages that may be sent to you regarding this recruitment.

Other Qualifications

If you choose to be contacted by email, please ensure that your email address is correct on your application and that your spam filter will permit emails from the governmentjobs.com domain

Workplace Alaska Application Questions & Assistance

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to [email protected].

For assistance with your password, please visit the reset password page.

For specific information about this position, please get in touch with the hiring manager at the following:

Melissa Hurley-Marvin

Deputy Director

Phone: 907-465-3379

Email: [email protected]

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