Purchasing Assistant na None

SUMMARY: 

The Purchasing Buyer / Planner is responsible for supporting the Purchasing Manager with all procurement-related tasks such as inventory control / management, demand management, managing purchase orders, administrative support to sustain smooth daily operations. The Purchasing Buyer / Planner will utilize Lean methodology in their approach.  The Purchasing Buyer / Planner will efficiently maintain stock levels on all materials and components as well as arrange the logistics for outgoing and inbound materials and products. 

The Purchasing Buyer / Planner will be a self-starting, responsible and motivated person possessing the desire to learn and grow. The ideal candidate must have excellent interpersonal skills, interacting effectively with the team, co-workers, vendors, and business contacts in an efficient, courteous, and professional manner forming strong internal and external partnerships.

QUALIFICATIONS:

High School Graduate or equivalent; 

Current CPR certification or CPR Certification within 12 months of hire

Strong sense of urgency and initiative

Strong commitment to continuous improvement

History of good attendance and positive work attitude

Committed to excellence

Able to work cross-culturally with colleagues

Solid written and verbal communication skills; interpersonal skills are required to ensure positive working relationships

EXPERIENCE:

Previous buyer/purchasing experience in an office/medical setting preferred

SPECIAL REQUIREMENTS:

The essential duties of this position present risk of exposure to airborne infection, body fluids, and blood-borne pathogen.  Annual BBP Training is required.  Up to date immunization and annual TB testing is required.   Hepatitis B vaccine and annual flu immunization are strongly recommended.  All necessary vaccines are available at no charge at the health center.   A Declination form must be signed if the Hepatitis B or other recommended vaccines are declined.

Results of inquiry to Criminal Offender Record Investigation (CORI) must be acceptable under health center standards.

CORE RESPONSIBILITIES:

1. Demonstrate professionalism by appropriate attire, attendance, attitude, and behavior within the clinical setting.
2. Contribute to the team effort by supporting all team members and maintaining an open and positive attitude.
3. Welcome new employees and students to the team by assisting with their orientation to the team and mentoring them, as requested.

DUTIES AND RESPONSIBILITIES:

Inventory Control/Management

• Maintain 2-bin/Kanban inventory replenishment system within the main stockroom
• Ensures FIFO principles are administered 
• Updates and maintains part master to include active supply item numbers within the main stockroom
• Maintain accurate records 
• Maintain stockroom inventory, cycle out expired / obsolete items
• Create Purchase Orders to suppliers in a timely, consistent manner to maintain min/max levels within the stockroom
• Unpack boxes of supplies for the stockroom and place them in their designated stockroom location

Demand Management

• Using Forecasting (usage reports) to monitor and update Kanban levels as demand changes/monthly/quarterly
• Ability to work with suppliers to find alternatives when items are on backorder or scheduled to become obsolete
• Work with internal teams to maintain/update 2 bin system and par levels as demand changes
• Familiar with or willing to learn Excel
• Work with suppliers in the event we need to expedite product to meet internal demand
• Assist with Team deliveries as needed

Supply Chain Management / Purchasing

• Familiar with or willing to learn Lean principles/techniques
• Support Purchasing Manager in process improvement and value stream projects 

Customer Service:

1. Demonstrates an understanding of customer service principles by successfully completing on-line Customer Service training.
2. Utilizes the principles of customer service when interacting with patients/clients, team members and staff from other departments. 
3. Appropriately handles or seeks support when customer service breakdowns occur.

 Cultural Competence:

1. Demonstrates knowledge of culture by successfully completing the on-line training on Cultural Competence. 
2. Utilizes an appreciation of and respect for diversity when interacting with patients/clients, team members and staff from other departments. 
3. Responds appropriately or seeks support when confronted with cultural biases or conflicts.

Emergency Situations:

1. Is aware that in order to respond promptly and appropriately to emergencies, any staff member may be assigned duties that differ from those in the job description, or may be assigned temporarily to a different location or schedule.
2. Understands that all staff should have a Personal Emergency Plan in place to best respond to his/her job responsibilities should health center emergency arise.

SUPERVISED BY:   Purchasing Manager