Human Resources Specialist (0097359T) na University of Hawaii, HI
University of Hawaii, HI · Honolulu, Estados Unidos Da América · Onsite
- Junior
- Escritório em Honolulu
About the Department
Title: Human Resources Specialist
Position Number: 0097359T
Hiring Unit: Office of the Vice President for Research and Innovation (OVPRI), Fiscal and Administrative Operations
Location: Manoa Campus
Date Posted: 9/11/2025
Closing Date: 9/25/2025 @ 11:59pm
Band: A
Salary: salary schedules and placement information
Additional Salary Information: Pay Band A: Minimum $4,458/month
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Temporary
Other Conditions: Renewal contingent upon satisfactory performance and/or availability of funding.
Duties and Responsibilities
(NOTE: ** denotes Essential Functions)
**Provides Human Resources (HR) support to the Office of the Vice President for Research and Innovation (OVPRI) by delivering responsive customer service, ensuring accuracy and consistency in HR processes.
**Maintains daily operational coverage for routine HR inquiries and tasks; promptly informs the supervisor of issues affecting service or timelines; suggests practical process improvements as appropriate.
**Provides technical guidance and action with support on various personnel administration, employee performance and disciplinary actions, grievance/complaint processes, and compliance with Equal Employment Opportunity (EEO) and Affirmative Action (AA) regulations.
**Assists with auditing, reviewing, and processing classification and position actions; drafts or updates position descriptions using established templates and guidance to ensure duties align with appropriate classifications.
**Supports full-cycle recruitment activities: tracks and updates vacancies, prepares draft job advertisements, screens applications against basic minimum qualifications, coordinates interviews, and assists with offer and hiring documentation.
**Assists with position management by updating organizational charts and functional statements; compiles vacancy reports and checks for data accuracy in collaboration with staff and hiring units.
**Processes routine personnel actions (e.g., hires, separations, salary adjustments, file maintenance, service awards) in compliance with laws, collective bargaining agreements, and UH policies and procedures; escalates complex matters to the HR Manager.
**Assists the HR Manager with basic employee and labor relations tasks, including tracking issues, training, preparing documentation, and conducting fact-finding steps as assigned; identifies when to escalate sensitive matters.
**Keeps abreast of changes in human resources management and assists in the assessment of the impact on operations and practices. Assists in coordinating and conducting various training and orientations.
**Responds to routine pay and benefits inquiries; researches discrepancies using available systems and resources; coordinates with the HR Manager or designee on unusual or complex cases.
Assist in handling of workers' compensation claims, including processing claims to 3rd party administrators in a timely manner and in accordance with policies and procedures. Assists with routine cases.
Works with departments to ensure that non-US citizen employees comply with employment regulations. Reviews Immigration and Naturalization Services (INS) document preparation for compliance with federal and state regulations. Submits J-1, H-1B, O-1 Visas to Faculty & Scholar Immigration Services (FSIS).
Prepares scheduled and ad hoc reports; compiles data for employment and salary surveys (e.g., salary adjustments, overpayments, and other personnel matters) and meets established timelines with quality checks.
**Supports compensation and classification analyses by gathering internal pay data, assisting with salary surveys and equity review spreadsheets, and drafting recommendations for review.
**Keeps current on relevant laws, collective bargaining agreements, and UH policies and procedures as they relate to assigned duties; applies guidance consistently and documents changes for team reference.
**Operates Human Resource Information Systems (HRIS) and related systems (e.g., PeopleSoft, KFS, NeoGov, TAPS) to enter, update, and reconcile personnel and position data in a timely manner and in accordance with policies and procedures; follows data integrity and audit-readiness standards.
**Acts as liaison between the Office of Human Resources (OHR), UH Payroll, Student Employment Offices, various UH System offices, RCUH & staff to implement and communicate any changes in procedures made by these offices.
**Assists in drafting clear memos, letters, and reports related to assigned tasks; organizes and maintains complete, accurate, and compliant personnel and position files.
Assists in advising supervisors and employees on the basic steps and timelines for Administrative, Professional and Technical (APT) and Civil Service performance evaluations; monitors due dates and sends reminders to support timely completion.
Other duties as assigned.
Minimum Qualifications
Educational and Professional Work Experience
Possession of a baccalaureate degree in Human Resources Management, Business Administration or related field and one (1) year of progressively responsible professional experience with responsibilities in human resources administration or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Knowledge, Skills and Abilities
Functional knowledge of principles, practices and techniques in the area of human resources administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.
Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with human resources administration.
Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of human resources administration.
Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
Demonstrated ability to operate a personal computer, apply word processing software, and productivity software (including spreadsheets, presentations, email, etc.) to create and edit documents, analyze data, build presentations, manage communications/calendars, and maintain accurate records.
Supplemental Minimum Qualifications
Proven ability to handle sensitive information with discretion, apply sound judgment in routine decisions, and respond promptly to requests.
Demonstrated ability to manage multiple tasks, organize workloads, and meet competing deadlines with clear follow-through in a professional or academic setting.
Desirable Qualifications
Working knowledge of the full-cycle recruitment process, position classification principles, and pay administration practices.
Working knowledge of collective bargaining agreements governing public employment in Hawai‘i (e.g., HGEA, UHPA, UPW) and their application to HR actions.
Working knowledge of UH policies, procedures, and organizational structure, including the ability to locate and interpret applicable guidance.
Experience performing HR responsibilities in a State of Hawai‘i department and/or a post-secondary education environment.
Experience with University of Hawai‘i personnel/payroll/financial systems (e.g., PeopleSoft, KFS, NeoGov) for data entry, reporting, and transaction processing.
Demonstrated attention to detail with the ability to prioritize multiple tasks, meet demanding deadlines, and maintain data accuracy and compliance.
To Apply:
Click on the “Apply” button on the top right corner of the screen to complete an application and attach each required document. A complete application must include:
Cover letter explaining how each minimum and desirable qualification is met
Resume
Names, email addresses, and telephone numbers of three (3) current professional references
Transcript(s) showing degrees and course work appropriate to the position (copies are acceptable; however, original official transcripts will be required prior to employment)
**Please do not include any self-identifying photos. Please redact references to Social Security number and birth date on transcript copies. All requested documents/information become the property of the University. All minimum qualifications must be met by the closing date. Incomplete applications will not be considered. Failure to submit all required documents and reference information shall deem an application to be incomplete.
Note: If you have not applied for a position before using NeoGov, you will need to create an account.
Inquiries:
OVPRI Human Resources; [email protected]
Position Duties
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
