Job Title: District PEIMS Data Coordinator Wage/Hour Status: Exempt
Reports to: Assistant Superintendent of Student Services Pay Grade: Admin 2 Days: 226
Department: Central Office Date Revised: 9/11/2025
Primary Purpose:
As directed, coordinate the collection and reporting of district Public Education Information Management System (PEIMS) data.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Ability to maintain accurate and auditable records
Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
Proficient keyboarding and file maintenance skills
Ability to meet established deadlines
Strong organizational, communication, and interpersonal skills
Experience:
Four years’ experience in school district administrative support position requiring collecting and entering data; experience using coding systems
Major Responsibilities and Duties: Records and Reports
Coordinate the collection, integration, and formatting of all data required for PEIMS submission according to the Texas Education Agency PEIMS Data Standards.
Work cooperatively with campus, business office, and personnel office staff to collect, organize, and format data required to submit district PEIMS data according to prescribed deadlines.
Run edits, reports, and verification checks on data to ensure accuracy of information. Distribute edits and reports to appropriate staff for analysis, verification, and correction.
Submit complete and accurate PEIMS data in Texas Education Agency (TEA)-prescribed format to education service center (ESC) for processing using computer terminal or personal computer.
Verify data submitted to TEA and submit corrections in a timely manner.
Training and Technical Support
Provide training and support to campuses and to business and personnel office staff responsible for processing PEIMS data.
Receive PEIMS-related information from ESC and TEA and disseminate it to other staff in a timely manner, including updates to PEIMS Data Standards.
When feasible, attend regional PEIMS workshops and disseminate information to appropriate staff.
Other
Comply with policies established by federal and state law, State Board of Education rule, and local board policy.
Compile, maintain, and file all reports, records, and other documents as required.
Provide PEIMS data to staff within the district when requested for ancillary programs vital to district function.
Participate in professional development activities to maintain current knowledge of rules, regulations, and practices.
Perform other duties as required by the Supervisor and/or Superintendent.
Follow district safety protocols and emergency procedures.
Must be present regularly in person.
Supervisory Responsibilities:
None.
Equipment Used:
Personal computer, printer, calculator, fax machine, and copier.
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Ability to perform mathematical calculations. Repetitive hand motions; prolonged use of computer.
Note: This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
