AP Clerk na None

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The Accounts Payable Clerk processes invoices and payments timely and accurately following established policies and procedures.

Roles and Responsibilities:

•         Assist in the day-to-day operations of a high-volume accounts payable department, ensuring timely processing of vendor invoices and payments. 

•         Review, input, and route vendor invoices to appropriate approvers within the ERP, confirming proper job numbers, equipment numbers, and/or general ledger numbers are chosen.

•         Manage vendor inquiries on current and past due invoices, ensuring team responds timely to both internal and external inquiries. 

•         Maintain various shared email inboxes to ensure invoices, statements, and other emails are handled appropriately.

•         Review and reconcile vendor statements in a timely manner.

•         Assist with month-end closing.

•         Research and provide supporting documents for annual financial audit as needed.

•         Cross-train and be backup on processing weekly AP payment runs.

•         Review and check work to ensure accuracy and completeness.

•         Assist with the vendor setup and annual 1099 process. 

•         Assist in the development and innovation of accounts payable processes and procedures. 

•         Additional special projects as needed.

•         Performs other duties as assigned

Success Factors:

•         Alignment with company mission, vision, and values 

•         Strong work ethic with a great attitude 

•         Dedicated team player with the ability to adapt to diverse team members. 

•         A high level of confidentiality and discretion 

•         Excellent verbal and written communication skills 

•         High level of professionalism and relationship building skills 

•         Detail Oriented- a high level of attention to detail is required. 

•         A high level of time management, initiative, accountability, and prioritization skills 

•         Self-motivated, goal- oriented, and driven to accomplish department goals. 

•         Ability to be organized, problem solve, and be solution oriented under pressure. 

•         Proficient knowledge of Microsoft Office (Word, Excel, Outlook, Power Point) 

•         Proficient in accounting software 

•         Ability to be challenged, take constructive feedback, and handle a high level of challenging situations in a professional way

Experience and Education:

•         High school diploma or equivalent required

•         1 plus years accounting/finance/bookkeeping experience preferred

•         An equivalent combination of education and experience may be substituted on a year-to-year basis

Additional Requirements/Licenses/Certifications:

•         Candidates must pass criminal and Motor Vehicle Record (MVR) background checks and pass a pre-employment drug screen.

Notes:

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.