Project Manager na Affiliated Independent Distributors, Inc.

Description

The Project Manager will play a key role in AD’s strategic initiatives and operational excellence, focusing on Project Management in support of those priorities defined by the Vice President & Chief of Staff. Works closely with AD leaders, senior management, and executive project sponsors to analyze new opportunities and determine costs, timeline, funding, staffing requirements, and goals. Provides leadership, organization, coordination, active involvement in project deliverables and helps ensure timely execution of key departmental, divisional, or operational initiatives. This position will guide AD in the continued development of operational processes and procedures.

Primary Responsibilities:

1. Provide leadership, coordination and hands-on support to ensure effective communication, development and implementation of defined business projects, programs or new initiatives. 

2. Project & Operations Management:

• Manages the timeline, milestones, budgets and metrics and helps resolve issues that might hinder timely project implementation.
• Identifies and manages project dependencies.
•  Identifies and manages project and program risks to ensure a proper escalation and timely resolution.
• Proactively identify any gaps in a plan or process and determine a recommended course of action to close the gaps.
• Update and maintain documentation throughout a project/product lifecycle.
• Provide hands-on support as necessary during or after project implementation.
• Business planning support: Supports the tracking of decisions and action items (dashboards, etc.) and follow-up related to critical organizational initiatives. Ensures timely and accurate completion of requirements for meetings, coordination of input and requirements for action items and follow-ups, and if necessary, coordinates meeting materials and collateral.
• Internal Operating Plan support: Supports the successful execution of AD’s internal operating plan and major corporate milestones. That includes key internal processes and strategic projects that allow the organization to look and plan ahead.
• Project and operational support: Provides organization, coordination, and active involvement to help ensure timely execution of key operational initiatives and deliverables. Manages the timeline, milestones, and metrics and helps resolve issues that might hinder timely implementation. Identifies dependencies, risks, gaps in internal processes and a recommended course of action to close the gaps. 
• Process improvements: Supports the Director, Planning & Operations and the entire Chief of Staff Office (CoSO) in the identification, implementation, and tracking of process improvements and related projects to increase efficiency and effectiveness. Develops, updates, or standardizes operational processes and procedures as appropriate.
• Corporate Planning Calendar: Assist and maintain (as applicable) the calendaring of all key deliverables related to the operating plan, business planning and internal meetings and ensures a logical “rhythm of the business”.

3. Project Change Management:

• Define process changes for AD associates, members and supplier partners.
• Define and document standard operating procedures as well as the associate roles and responsibilities and identify skills gaps.
• Create and manage communication plans. 
• Establish and execute training plans.

4. Project Acceptance:

• Define and participate in overall testing criteria and strategies.
• Develop and execute test plans
• Development and (hands-on) execution of rollout strategies.

5. Ensure an effective and best practice project methodology is in place, governed, executed and controlled to ensure methodical delivery of all initiatives and projects. 

Requirements

1. Experience in both managing and effectively executing significant processes and technical projects.
2. Influence and take the lead in adoption of new concepts to internal and external stakeholders.
3. Motivate and lead various participants at all levels in the organization.
4. Work independently and as an effective member of a team with ability to assist in completing tasks that otherwise would be completed by the SME.
5. Getting Organized – the ability to be organized and resourceful. This includes the ability to leverage multiple resources to get things done and lay out tasks in sufficient detail. This also includes the ability to get things done with less and in less time, work on multiple tasks at once without losing track, and to foresee and plan around obstacles.
6. Business Acumen – the ability to understand how a business works, effectively manage a budget.
7. Communicating Effectively – the ability to convey information clearly and accurately, as well as choosing the most effective method of delivery (e.g. email, phone, face-to-face). This includes using a technically sound communication style both verbally and in writing. It would also include strong presentation skills as well.
8. Manage Diverse Relationships – the ability to relate to a wide variety of people of diverse backgrounds, opinions, and experiences. This includes being open to differences, quickly finding common ground, and being respectful of others. 
9. Facilitation Skills – the ability to assist in the facilitation and management of group sessions to achieve an expected outcome and enable decision making. This includes coordinating meeting prep, leading project meetings and capturing/distributing meeting minutes.
10. Risk mitigation
11. Strong analytical, project management software, and Excel skills
12. Project close out activities – lesson learned.

Qualifications:

1. Bachelor’s degree in business administration, operations, technology or other related field
2. Project Management Institute Certification required (PMP and/or PgMP)
3. 5-8 years of significant project management experience
4. Document experience composing, documenting and implementing standard policies, process evaluation and procedures
5. Experience managing large-scale implementation in a matrixed environment
6. Business analysis, requirements gathering and process redesign skills
7. Highly proficient with the following MS Office (Word, Excel, PowerPoint, Visio), MS Project, Outlook or similar calendar system, Smartsheet, familiarity with Zoom (or other similar systems)

Additional Comments:

1. Position is based in Wayne, PA, on a hybrid schedule of Monday’s & Friday’s remote, and Tuesday through Thursday in-office. 
2. Business Hours: 8:00 a.m. – 5:00 p.m. 
3. Travel: Potential travel up to 10 days/year