Financial Assistant na Halifax Regional Municipality

Halifax Regional Municipality is inviting applications for a permanent, full-time position of Financial Assistant with Halifax Regional Fire and Emergency. 

Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities and 2SLGBTQ+ Persons.  Applicants are encouraged to self-identify on their electronic application. 

Reporting to the Manager of Administrative Services, the Financial Assistant is responsible for the provision of financial services to Senior Management.

DUTIES AND RESPONSIBILITIES:
Financial Duties/Responsibilities

• Train HRFE staff on appropriate budget allocation, account set-up, and HRM/HRFE financial policies and procedures
• Coaches staff on routine use of SAP Financial
• Is responsible for the administration of federally funded programs for HRFE including the creation of work orders, preparation and submission of expense claims, completion of reports and other documentation required by Service Canada, ensuring compliance with Federal and Provincial financial guidelines and frequent communication with Federal and provincial financial officials
• Processes payment of invoices, monitor status of accounts payable and respond to payment inquiries
• Prepares Cheque Requests and obtain approval and submit employee expense reimbursements for Driver license upgrades, Driver medical examinations and Miscellaneous out of pocket expenses.
• Verifies compliance with policy and submit approved Local Travel Expense Reports for reimbursement.
• Supports staff with completion and submission of approved Out of Town Travel Expense reports and track the charges
• Supports the Firefighters & Family Assistance Program (FFAP) Coordinator with client services invoices.
• May perform other duties as required

Administrative Duties/Responsibilities   

• Develops, recommends, and implements approved administrative procedures for the efficient operation of HRFE about financial transactions and records.
• Creates and manages an effective records management system for HRFE’s Finance Division.
• May perform other duties as required

For a detailed list of duties and responsibilities for this assigned portfolio, please email [email protected] referencing the position title and competition BR number. 

QUALIFICATIONS:
Education and Experience: 

• Grade 12 education (or equivalent)
• Graduate of an accounting/business program from a recognized university, community college or technical school
• Three (3) years’ experience in a comparable position
• Suitable combination of education and experience may be considered

Technical / Job Specific Knowledge and Abilities: 

• Knowledge of accounting principles
• Sound knowledge of various computer software programs including spreadsheets and databases
• Sound knowledge of computerized accounting and reporting systems (e.g., SAP Financial)
• Understanding of municipal accounting procedures and regulations would be considered an asset
• Knowledge of municipal procurement methods for goods and services would be considered an asset
• Knowledge of organizational operating procedures, current trends and developments in the area of administration would be considered an asset

Security Clearance Requirements: Applicants may be required to complete an employment security screening check

Please note – Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer’s discretion

COMPETENCIES: Valuing Diversity, Analytical Thinking, Communications, Customer Service, Organizing & Planning, Teamwork & Cooperation, Value & Ethics.

WORK STATUS: Permanent Full-Time

HOURS OF WORK: Monday - Friday 8:30am - 4:30pm, 35 hours per week. Overtime is scheduled when required. Flex options to work outside of these hours and hybrid may be available

SALARY: Level 5; $30.28 per hour as per the NSGEU Local 222 Collective Agreement

WORK LOCATION: 40 Alderney Drive, Dartmouth, NS B2Y 2N5. Work location can be changed according to operational requirements

CLOSING DATE: Applications will be received up to 11:59 pm on Sunday, September 21, 2025

This is a bargaining unit position. External applicants will only be considered if there are no qualified bargaining unit candidates.

Please note: We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted.

To ensure a fair and equitable hiring process, candidates are expected to complete all parts of the recruitment process, including assessments, assignments, and interviews independently and without the use of artificial intelligence (AI) tools or other forms of external assistance. The use of AI to complete any component of the hiring process is not permitted and may result in disqualification from consideration.

During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as interview or testing) and who require an accommodation, should discuss their needs with the Talent Acquisition Advisor when invited to the assessment process. For more information on our accommodation process please click on the link: Accommodations | Hiring | Employment | Halifax

(position # 72282742)