School Administrative Assistant/Bookkeeper na School Administrative Unit 61 Farmington

SCHOOL ADMINISTRATIVE UNIT #61
FARMINGTON, NH  
 
POSITION DESCRIPTION
 
ADMINISTRATIVE ASSISTANT
 
CLASSIFICATION:  Non-Exempt
 
GENERAL RESPONSIBILITIES:
Under the direct supervision of the Principal, this position provides administrative support and secretarial services for the school staff. The Administrative Assistant has the primary responsibility to assist the Principal and the Assistant Principal with the day to day operations of the school. The administrative assistant must be a self-starting, well-organized individual who pays attention to the details required by each assignment. The person must be self-directed and have a good sense of judgment to prioritize job completion. The administrative assistant position is highly visible and therefore must foster an attitude of cooperation and positive public relations with all school personnel and the public.
 
MINIMUM QUALIFICATIONS:

• High school diploma or equivalent.
• At least one (1) year of administrative support experience.
• High degree of competency in secretarial and office skills.
• Self-starting with strong ability to work independently.
• Ability to work collaboratively with co-workers and employees.
• Strong organizational skills.
• Strong time management skills.
• Excellent written and verbal communication skills.
• Detail-oriented.
• Professional and pleasant demeanor.
• High degree of discretion and confidentiality for personnel and other sensitive information.
• Experience with MS Office, Google docs, Gmail and google calendars.

 
PREFERRED QUALIFICATIONS:

• Associates degree or equivalent.
• 2-4 Years of experience in an administrative assistant or secretarial role.
• Professional experience in a school district preferred, but not required.
• Prior experience in bookkeeping preferred, but not required.                       

 
REPORTS TO:  Principal with evaluation in accordance with District and Board Policy
SUPERVISORY RESPONSIBILITY: This position has no supervisory responsibilities.
 
Confidentiality

• Maintain the strictest confidentiality in regard to student and personnel matters
• Assure that all documents of a confidential nature are secured at all times

 
Attendance

• Attendance and tardy slips, dismissals
• Record daily attendance in PowerSchool
• Maintain attendance reports; generate attendance letters
• Make attendance calls as needed

 
Beginning of year forms**

• Print, organize and enter info
• Help with new employee handbooks—collect sign-offs

 
PowerSchool**

• Student info updates
• Help with student enrollment/data entry

 
Student Accts/Bookkeeping**

• Making deposits
• Reconcile Student Accounts
• PO's when needed

 
Supplies

• Check in/put away supplies
• Help organize closet to be user friendly
• Fill supply requests

 
Office Coverage

• Correspondence
  • Copies and correspondence for the principal and assistant principal
  • Letters for attendance, discipline, lost library book/textbooks, lunch balance, etc.
  • Promptly file all correspondence (at least daily)

 

• Cover the nurse's office when needed
• Decorate the birthday window
• Print progress reports and report cards, awards
• Fix/fill copiers
• Answer the phones—accurate messages, prompt routing of calls
• Public interaction—visitors, parents, guests
• Mail—post, sort, distribute daily
• Keep area tidy and welcoming
• Cover front or back of building during fire drills as assigned

 
Other duties as assigned by the Principal

 
EEO STATEMENT:  The Farmington School District is an Equal Opportunity Employer.