Medical Records Clerk I na Elica Health Centers

Description

About Elica Health Centers:

Elica Health Centers is a mission-driven Federally Qualified Health Center (FQHC) providing high-quality, compassionate care to diverse communities throughout the Sacramento area. We offer comprehensive medical, dental, behavioral health, and wellness services—regardless of income, insurance, or immigration status.

Our team is dedicated to removing barriers to care and improving lives through innovation, collaboration, and cultural humility. With clinic sites and mobile services, Elica is a trusted community partner committed to health equity.

Join us and be part of a team that’s making a meaningful impact every day.

Position Overview: 

The Medical Records Clerk is responsible for maintaining patient files and responding to requests for medical

records. Additionally, they are responsible for performing clerical functions related to ongoing department

operations and the coordination of interdepartmental and intradepartmental service and

communications. Must be familiar with regulations affecting the release of medical information and patient

confidentiality, and must use good judgment when responding to requests for information. In reception,

receives numerous phone calls on a daily basis and must be able to make decisions on a variety of

different requests for medical information while maintaining patient confidentiality.

What You Will Do:

The successful candidate will be willing and able to:

• Maintain patient files and retrieve files for scheduled appointments; files study patients’ charts; file all patient data upon receipt of information
• Scans patient’s medical records into EHR
• Initiates records for new patients and creates labels
• Organizes charts for Audit reviews
• Responds to requests for medical records; processes letter-made reports; answers and directs
• lines to appropriate departments
• Retrieves patient schedules from the computer system; distributes lab reports to physicians, and materials to other departments; responds to correspondence requests
• May photocopy records and documents for billing and/ or legal services, send and receive information via facsimile machine
• Keeps the supervisor informed of problems or issues; monitors supplies needed; performs other duties as assigned

Requirements

Qualifications, Experience, and Essential Skills Requirements

Education and Experience:

? High School Diploma or Equivalent

? Entry-level understanding of healthcare administration

? Current CPR certification required

? Basic understanding of HIPAA and PHI

? Training and HIPAA knowledge are a must

? Knowledge of modern office equipment

Essential Skills/Abilities:

? Strong knowledge of computer-based systems such as Excel, Word, and the Internet, with the 

   ability to quickly learn new systems

? Excellent customer service, problem-solving skills, and attention to detail

? Possess excellent written, verbal, and interpersonal communication skills

? Must have excellent time management skills, be highly organized, and self-motivated

? Ability to maintain records and files

? Ability to maintain a high level of productivity and confidentiality

? Ability to exert physical effort in maintaining and distributing files

? Ability to follow through timely on tasks is essential

Physical Requirements and Work Environment

The work environment is characteristic of normal office conditions. The physical demands described here

are representative of those that must be met by an employee to successfully perform the essential

functions of this job. While performing the duties of this job, the employee is frequently required to sit;

use hands to handle or lift. The employee is occasionally required to stand, walk, and reach with hands

and arms. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities

required by this job include close vision, distance vision, and the ability to adjust focus. The employee must

also possess hearing and speech to communicate in person and over the phone. The noise level in the

work environment is usually quiet.

The employee may be required to run agency-related errands and attend off-site meetings; the

employee must be able to operate, maneuver, and/or control a motor vehicle. In performing the driving

responsibilities, the driver may sit for long periods. This requires intense concentration, particularly in

poor driving conditions.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Requirements

Must have a current and valid California driver’s license and the ability to provide proof of personal auto insurance on 

the vehicle driven during working hours.

 Why Elica?

• At Elica Health Centers, we are proud to serve as a vital healthcare resource for underserved communities.
• Mission-driven organization focused on improving health equity across the Sacramento region.
• Work that matters—contribute to initiatives that positively impact lives and communities every day.
• Comprehensive benefits package, including medical, dental, vision, and retirement options.

 Benefits:

• Retirement Savings Made Easy: Enjoy a 403(b) retirement plan with up to 4% employer matching and 100% immediate vesting—start building your future from day one!
• Comprehensive Healthcare Options: Choose from two Anthem Blue Cross PPO plans for medical, plus dental and vision coverage for you and your family.
• Employer-Funded HRA: Our Health Reimbursement Arrangement helps cover out-of-pocket medical costs, giving you peace of mind.
• Flexible Spending Accounts: Take advantage of two FSA options: Health Care FSA and Dependent Care FSA, tailored to suit your needs.
• Security for the Unexpected: We provide company-paid basic Life and AD&D Insurance, with options to enhance coverage.
• Enhanced Protection: Explore additional benefits like Hospital Indemnity, Critical Illness, and Accident Insurance, plus ID Theft Protection and Pet Insurance.
• Time to Recharge: Enjoy accrued paid time off, paid holidays, and Employee Assistance Plan (EAP) access, which includes counseling, financial, and legal services, along with a vast library of online resources.
• Invest in Yourself: Benefit from our Tuition Reimbursement Program for ongoing education and growth, plus CME/CEU and license reimbursements for eligible roles.

This is more than just a benefits package—it’s a commitment to your health, well-being, and professional success! Learn More About Elica Health Centers: To explore our mission, values, and the communities we serve, visit our website: Elica Health Centers Website