Senior Project Coordinator na Salter Construction, Inc.

Description

Position Summary:

The Senior Project Coordinator plays a critical leadership role in supporting and overseeing construction projects from estimation to closeout. This role ensures timely and accurate documentation, communication, and coordination between internal teams and external partners. The Senior Project Coordinator is responsible for leading key administrative functions while mentoring team members and contributing to strategic planning and process improvement within the coordination team.

Key Responsibilities:

1. Contract and Purchase Order Management:
   • Write  and process contracts and purchase orders (POs) for subcontractors and suppliers, including bids, quotes, price adjustments, and execution.
   • Ensure accuracy and compliance of all contract documentation in alignment with SCI standards.
2. Change Order Oversight:
   • Serve as the central repository for all incoming change orders across the organization.
   • Draft change orders, facilitate approvals, and distribute finalized documents to the appropriate project stakeholders.
3. Project Documentation & Reporting:
   • Maintain complete and organized job folders from estimating through job closeout.
   • Attend and document weekly site meetings; distribute updates to the project team  and partners.
   • Lead the collaboration on weekly construction reporting with accurate and  timely information.
4. Compliance, Accounting & Administrative Support:
   • Collaborate closely with the Accounts Payable Accountant to support project  accounting functions.
   • Manage procurement and tracking of municipality documentation, subcontractor insurance, and W9s.
   • Oversee the full submittal process, ensuring timely submissions and approvals.
   • Maintain a well-organized T-drive structure per SCI company process requirements.
5. Team Leadership & Support:
   • Act as a lead and mentor for other Project Coordinators, offering guidance   and support when needed. 
   • Serve as a backup and resource for other coordinators and for the Receptionist  as necessary.
   • Collaborate with Estimators, Senior PMs, PMs, and Superintendents to support all phases of the project lifecycle.
   • Take the lead in ensuring accurate completion of the Punch List process.

Requirements

Qualifications:

Education and Experience:

• High  school diploma or equivalent required; associate or bachelor’s degree in construction management, business administration, or a related field preferred.
• Minimum  3–5 years of experience in construction project coordination or administration.
• Leadership  or mentorship experience within a coordination or administrative team is preferred.

Skills and Abilities:

• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication abilities.
• Proficient  in project management tools and Microsoft Office Suite.
• Skilled in prioritizing and multitasking in high-volume environments.
• Ability  to maintain professionalism in communication with clients, partners, and  internal teams.

Key Competencies:

• Proven ability to lead and mentor team members effectively.
• High level of initiative and accountability in managing project coordination.
• Strong  commitment to SCI processes, documentation standards, and company values.
• Team-focused mindset with a positive, solution-oriented approach to problem-solving.