Fleet Coordinator na Powder

Description

Powder is a year-round resort and real estate development project nestled throughout 12,000 acres in the Wasatch Mountains of Northern Utah. We are striving to be the premier place of being and doing, a destination that fuses outdoor recreation with a cultural and hospitality program that connects visitors with a deeper sense of self and purpose. Our core values come to life in a unique and natural setting of unparalleled beauty.

We’re looking for Big-Hearted Champions who are passionate about outdoor recreation, art, and meaningful connection. Together, we're crafting a one-of-a-kind, multi-season destination that seamlessly blends outdoor art, exhilarating recreation, and exceptional hospitality. If you’re an enthusiastic, caring team player who strives for excellence—and always tries to do the right thing, even when no one is watching—you’ll fit right in at Powder.

We Are:

Big-hearted: passionate, warm, joyful, and generous. 

Champions: tenacious, intolerant of mediocrity, and constantly seeking feedback. 

These values make us who we are and help drive us to fulfill our purpose: to spark wonder!

Our Commitment to Equality:

Together we are one team, not an "us vs. them" mentality. We are focused on being a progressive employer with pay equity, inclusion, while building diverse teams. 

Appearance Guidelines:

Well-groomed facial hair, tasteful visible tattoos, and minimal facial piercings are acceptable.

Perks of Joining Our Big-Hearted Champions: 

• Health, Vision, Dental Benefits
• 401K Plan and company match
• Employee Assistance Program 
• Generous Paid Time Off 
• Company provided Life Insurance & Short-Term Disability 
• Seasonal Ski & Summer Passes for self, self & dependents + Buddy Vouchers
• Life Style Spending Account
• Education Assistance
• UTA Ski Bus Pass and Employee Shuttle Service 
• Powder Mountain Retail/Rental Discount and On-Mountain F&B Discounts
• Powder Mountain Snowsports School Discounted Lessons
• Access to Expertvoice.com, Outdoorly.com, Outdoor Prolink and partner discounts.
• Powder Mountain on-snow uniform for specific roles.
• Free On-site Gourmet Employee Lunches
• Flexible and Hybrid Workplace Environment
• New Modern Office with Indoor/Outdoor Meeting Spaces

Requirements

Job Title: Fleet Coordinator
Department: Transportation

Status: FT Year Round Hourly

Reporting To: Transportation Manager

Position Overview:

We are seeking a proactive and detail-oriented individual to manage our fleet operations. The Fleet Coordinator is responsible for the day-to-day management and coordination of Powder Mountain’s fleet of over 70 vehicles. This role ensures the efficient, safe, and cost-effective operation of all fleet vehicles, while maintaining compliance with all relevant regulations and company policies.  The position will ensure strong communication, coordination, and service while operating in a fast-paced work environment.

Key Responsibilities:

• Work closely with the Transportation Manager daily to make sure department needs are being met
• Manage fleet vehicle procurement and disposal through purchasing, leasing or selling of vehicles
• Manage fleet maintenance and upkeep of vehicles, including working with outside dealers for maintenance and recalls of vehicles, and making sure vehicles have the proper state and federal licensing, registration, and reporting requirements
• Assist Vehicle Maintenance with work orders, record keeping in Limble, and maintenance planning
• Follow vehicle work orders through to completion and close them as they are completed
• Work closely with other Powder Mountain departments to ensure fleet vehicle needs are being met
• Liaison with outside vendors. Tasks such as obtaining quotes, scheduling of work, requesting POs, and making sure invoices are paid
• Order and track repair parts needed for work order completion
• Managing the responsibilities of Fleet Detailer
• Work closely with the Fleet Detailer for parts procurement
• Perform regular vehicle inspections with the Fleet Detailer and assist with detail duties as needed
• Work with the Risk Management team on insurance, vehicle policy, and vehicle safety needs
• Participate in Fleet and Transportation operating budget planning for the coming year.
• Assist Transportation department with driving as necessary
• Other duties as assigned

Requirements and/or Qualifications:

• Ability to coordinate and work with multiple departments
• Excellent verbal and written communication skills
• Manage multiple tasks simultaneously, establish priorities, meet deadlines, and solve problems
• Must be able to handle confidential matters with absolute discretion
• Proactive solution-based approach which includes strong decision making and judgment.
• Excellent presentation skills, organization, and attention to detail.
• High school diploma or GED required
• Must have a valid driver’s license – NO major violations on driving record.
• Reliable transportation required
• Flexible schedule; work occasional overtime, weekends and holidays as requested 
• Experience with google suite
• Previous management of a large vehicle fleet
• Previous Limble experience is a plus
• Previous DOT and fleet specific laws, regulations, licensing, and registration experience are a plus
• Must abide by the company handbook and department polices & procedures

Physical Requirements - Must be able to perform physical activities such as, but not limited to:

• Full range of body movements
• Reach, push, pull, lift, and carry objects that may be heavy (50lbs)
• Prolonged periods of standing, walking, bending, and twisting
• Must have command of senses – sight, hearing, touch, and smell
• Vision requirements – close, distance, peripheral, and depth perception
• Walk on even/uneven/slippery terrain
• Climb/descend stairs/ladders
• Manual dexterity to operate manual tools and power equipment on a constant basis
• Safely handle hazardous materials

Working Environment:

Work is performed primarily outside and is exposed to extreme temperatures, sun and wind, inclement weather (rain, snow, ice) and high altitudes (9,000ft+). Team Members can be exposed to engine noise and exhaust. Team Members will be working around moving machines/equipment. Parking lot surfaces are compacted snow/ice and can become slippery.