Financial Reporting & Stewardship Coordinator na The College of New Jersey

The College is committed to fostering a welcoming and inclusive campus community that respects and uplifts individuals from all backgrounds. We value the varied perspectives, experiences, and talents of all members of our community and strive to create an environment where everyone has equitable access to opportunities for success. As an equal opportunity employer, we comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. We encourage applications from individuals whose lived experiences and professional interests align with our institutional mission of academic excellence, access, and integrity.

Close Date: September 12, 2025
Job Title: Professional Services Specialist 4 (A)
NJ CSC Job Title & Code: 81253 - Professional Services Specialist 4 (A)
Job Category: CWA full-time, 35 Hour Workweek, Non-Exempt
Class Code: 18
Internal Salary Range: $56,253.35 - $81,896.85
External Salary Range: $56,253.35 - $63,946.40 (Steps 1-4)

The internal salary range is used for applicants who are current NJ state employees with underlying classified status for promotional calculations who meet the requirements below. 

The external salary range is used for candidates who are not NJ state employees who meet the requirements below. 

Position Summary:

Advancement Services provides the general infrastructure to the Division of College Advancement and its enterprise system. Key functions of this department are to facilitate the gift processing, fundraising, constituent tracking, relationship management, fund management and stewardship. All of these activities largely position the external facing colleagues - fundraisers, college relations and alumni affairs staff - for success in developing relationships with donors, prospects, volunteers and other college supporters.

The Financial Reporting and Stewardship Coordinator is responsible for preparing, maintaining and distributing regular foundation fund balance reports for leadership, development officers, and academic/administrative partners. The incumbent will help support and maintain the tracking process of gift acknowledgments, recognition and on-going communications of current and past major donors.

Main Responsibilities:

·         Must provide support for all stewardship activities including event planning, scholarship recipient engagement, and donor impact reports.

·         The incumbent must sustain positive relationships with development of collaborative partnerships between College staff and its key supporters and volunteers.

·         Must also compose professional and tailored communications, compile invitation lists, and prepare remarks and program materials.

·         Will support the design and documentation of a system of endowment and restricted financial impact reports.

·         The candidate must also demonstrate experience with project and event management to ensure timely execution of programmatic and donor events.

·         This role will also support the data processor with biographical updates in the Raiser's Edge CRM as well as input into the Scholarship Management platform so a solid understanding of navigating databases is preferred.

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Department support:

·         Reviewing daily gifts entries against donor intent to confirm correct entry

·         Acknowledging major gifts

·         Monthly reports : pledge reminders, deans fund balances

·         Reviewing and processing Foundation transfer requests, journal entries and check requests.

·         Scholarship thank you letter management and recipient data entry into CRM database and Scholarship Management platform.

·         Compilation of Stewardship Impact Report and calendar year end tax letters.

·         Data entry into Raiser's Edge CRM and other duties as assigned to support the department.

Works Independently:

·         Supervision of student workers/CEI intern

Required Qualifications:  

·         Data entry into Raiser's Edge CRM and other duties as assigned to support the department.

·         Microsoft Office Suite (Word and Excel) , Google Office Suite (Docs, Sheets and Drive), and CRM Databases

·         Profound attention to detail

·         Comfortable working with numbers, spreadsheets, etc.

·         Willingness to collaborate and pivot as needed.

Education and/or Experience: -

o    Bachelor’s Degree required

o    At least 2-5 years of working experience in Higher Education/Non-profit management ideal

o    Experience planning social events for high net worth individuals

o    Strong writing skills; Experience drafting donor/client letters

o    Software experience including Microsoft office, Google Suite, and Raiser's Edge or other CRM.

Persons with disabilities may request reasonable accommodations in order to perform the essential functions of the position. If the requested accommodation(s) cannot be made because it would cause the employer undue hardship, the applicant may not be eligible for the position.

Employer Qualifications:

·         Final offer of employment is contingent upon the successful completion of a background check and reference checks.

·         Residency Requirement: In accordance with the New Jersey First Act P.L. 2011 c.70, effective September 1, 2011, new public employees in certain positions (faculty exempt) are required to obtain New Jersey residency within one (1) year of employment. Applicants must meet the requirements listed. 

About TCNJ

TCNJ is a highly selective institution that has earned national recognition for its commitment to excellence. Founded in 1855, TCNJ has become an exemplar of the best in public higher education and is consistently acknowledged as one of the top comprehensive colleges in the nation. TCNJ currently is ranked as one of the 75 "Most Competitive" schools in the nation by Barron's Profiles of American Colleges and is rated the No. 1 public institution in the northern region of the country by U.S. News & World Report. TCNJ was named the #10 value in public higher education by the Princeton review in 2009 and, in 2006, was awarded a Phi Beta Kappa chapter - an honor shared by less than 10 percent of colleges and universities nationally. A strong liberal arts core forms the foundation for programs offered through TCNJ's seven schools - Arts & Communication; Business; Education; Humanities and Social Sciences; Science; Nursing, Health, and Exercise Science; and Engineering. TCNJ faculty members are teacher-scholars who share a commitment to liberal learning. TCNJ is located within an hour, by train, of New York City and Philadelphia. The College's campus is set on 289 tree-lined acres in suburban Ewing Township and is known for its natural beauty and has 39 major buildings.

Employee Benefits:

As a member of The College of New Jersey Community, you will be a part of an exciting and rewarding public university career. Eligible full-time employees will be able to take advantage of a generous benefits package that includes health, welfare, and retirement benefits, including:

• Comprehensive benefit plans covering medical, dental and prescription plans
• Generous leave entitlements program and Energy Savings Program 
• Employee and dependent Tuition Waiver and Reimbursement Program
• Pension, retirement, and deferred compensation plans, group life insurance
• Employee Assistance Program (EAP)
• Employee affinity groups
• New Jersey State Employee Discount Program (Pet insurance, cell phone plan discounts, discounted amusement park tickets, etc.)
• Access to extensive learning opportunities 

To view a comprehensive list of benefits available to employees, visit our Health Benefits Plans and Programs page to learn more!

Application Instructions

Qualified candidates should apply online and submit a letter of interest, resume (CV), as well as the names and contact information for three professional references. Applications will be considered until a viable candidate is selected.  

SAME Applicants

If you are applying under the New Jersey "SAME" program, your supporting documents (Schedule A or B letter), resume (CV), as well as the names and contact information for three professional references by the closing date listed above to: [email protected].  For more information on the SAME program visit their website at: https://nj.gov/csc/same/overview/index.shtml, email: [email protected], or call CSC at: 833-691-0404.