Human Relations Generalist na SCCAD

PURPOSE

The purpose of this job is to perform the District’s Human Resources functions which may include, but shall not be limited to, policy development, recruiting and hiring, retirement benefits, employee orientation, payroll processing and employee benefits programs.

DESCRIPTION

A full-time, non-exempt position who reports directly to the Human Relations Business Partner.

QUALIFICATIONS

1. Education and Experience:
   1. Five years Human Relations related experience.
   2. Associates degree in Human Resources or related field preferred. 
   3. Professional Human Resources (PHR), Certified Employee Benefits Specialist (CEBS), Public Sector HR Association (PSHRA), or Society for Human Resources Management (SHRM) preferred.
2.  Job Knowledge:
   1. Microsoft Office applications (including knowledge in MS Outlook, Excel and Word).
   2. Strong analytical and problem-solving skills, attention to detail, and prioritization of deadlines.
   3. Ability to improve workflows and streamline processes.
   4. Communicate effectively with management both verbally and in writing
3. Skills:
   1. Analytical - complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.
   2. Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in-group problem solving situations; Uses reason even when dealing with emotional topics. 
   3. Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Maintains objectivity; Remains open to others’ ideas and is open to change and evolution of systems/process.
   4. Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and seeks clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
   5. Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.  
   6. Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others’ views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives.  
   7. Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
   8. Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.  
   9. Language - Ability to read and comprehend instructions, correspondence, and memos. Ability to write correspondence, and effectively present information in one-on-one situation, small group situations and to third parties and employees of the organization.  
   10. Mathematical - Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  
   11. Computer - Proficient use of Microsoft Office applications; ability to function in industry-specific software.  
   12. Other - Thorough understanding of all pertinent personnel and employment laws/regulations and related issues, particularly as related to public sector.

TYPICAL DUTIES AND RESPONSIBILITIES

Recruitment and Selection Activities:

1. Assists with screening all applications/resumes for qualifications.
2. Assists with conducting and coordinating with District vendors to conduct thorough background verifications for all candidates-for-hire, reviewing for accuracy. Informs District Leadership and others when deficiencies exist which would disqualify a candidate.  
3. Coordinates drug testing and all other screenings as required for candidates-for-hire prior to start date.  
4. Prepares offer of employment letter and submits to Human Relations Business Partner for approval.  
5. Maintains employment application, test results and other applicable documentation.  
6. Coordinates the New Employee Orientation Program. Regularly reviews and updates the program for accuracy and efficiency. Prepares employee orientation preparatory work and participates in orientation topics of discussion as needed.  
7. Assists SCCAD employees for onboarding/offboarding processes and fosters relationships with all SCCAD employees.  

Benefits Activities:

1. Recommends additions, changes and deletions to the Employee Benefits Program in the areas of mandatory and voluntary benefits.  
2. Reconcile healthcare premiums with vendor invoices.  
3. Works with other District leaders to develop a plan, implement and coordinate SCCAD pinning ceremonies.  
4. Coordinates and oversees annual physical and wellness examination program.  
5. Assists with processing leave of absences and maintains all leave records according to established guidelines (including but not limited to, FMLA, disability, workers compensation, vacation, sick, and other leave).  
6. Verifies all time off accruals are calculated properly and maintains accurate employee time off banks. Other payroll related tasks assigned by HR Business Partner.
7. Works in conjunction with Human Relations Business Partner to assist with revising and maintaining employee handbook.
8. Coordinates policy revisions with Human Relations Business Partner to verify compliance; interprets Human Resources policies and verifies they are applied in a consistent manner.
9. Assists in conducting benefit surveys.
10. Assists Human Relations and Finance with payroll processing and provide back-up as needed.
11. Other responsibilities assigned by Human Relations Business Partner or designee.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, provided that doing so does not create an undue hardship or present a direct threat to the health or safety of the employee or others.

While performing the duties of this Job, the employee is regularly required to sit, talk, hear, grasp (moving paperwork) and repetitive wrist, hand and/or finger movement (keyboard/calculator). The employee is occasionally required to stand; walk; reach with hands and arms; stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 1 pound; occasionally lift and/or move 2 - 5 pounds; and rarely lift 11- 30 pounds (for example, carrying cases of paper to basement, moving records boxes). Specific vision abilities required by this job include clarity of vision at 20 inches or less; ability to see up and down or to right or left while fixed on point, while working at computer and desk and reading spreadsheets.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions provided that doing so does not create undue hardship or present a direct threat to the health or safety of the employee or others.

While performing the duties of this Job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.